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12 Apr 2018

Logistic Assistant

Job Description

SAVE THE CHILDREN

INTERNATIONAL PROGRAMS

ROLE PROFILE

RE-ADVERT

VACANCY ANNOUNCEMENT

About us

For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organization. From emergency relief to long-term development, Save the Children secures a child’s right to health, education and

protection. Save the

Children is an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. We are looking to recruit for this position to be based in Burao

Position : Logistic Assistant

Durtion :    10 Months

Duty Station: Burao

Please refer the below Job Description for the position description and the key selection criteria.

Interested candidates are required to submit a CV and mandatory cover letter quoting the Job Title on the subject line. The file name of the CV and attachments must be the applicants name and sent to

Somaliland.vacancies@savethechildren.org

Please note that only shortlisted applicants will be contacted.

Applications close on Wedensday18th April, 2018 @ 3:30PM.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required

SAVE THE CHILDREN

INTERNATIONAL PROGRAMS

ROLE PROFILE

READVERT -Emergency Logistics Assistant – Burao

TEAM/PROGRAMME: Support team, Somaliland LOCATION:  Burao
GRADE: 6 POST TYPE: National
Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

Under the direct guidance of Logistics Officer the logistic assistant will be responsible for Managing procurement, transport and warehouses

SCOPE OF ROLE:

Reports to: Logistics Officer  – Burao

Dimensions: Save the Children works in 4 regions in Somalia with a current staff complement of approximately 450 staff and current expenditure of approximately GBP 30 million each year.

Staff directly reporting to this post:  Drivers

Working contacts:

Internal: All staff of SC in Somaliland and other field offices

External: Suppliers, Service providers, Government authorities.

KEY AREAS OF ACCOUNTABILITY:

Warehouse management

Receive all incoming medical supplies; inspect and verify for conformity to order specifications and delivery notes Act as custodian and controller for all the medical items in Save the Children warehouse(s) in Burao.

Identification of medical supplies on receipt and dispatch

Record all goods received are recorded in standard Save the Children templates [GRN] goods received note

Ensure appropriate packing and loading of medical supplies for dispatch and supervise material loading and unloading Assign storage locations for all goods received and ensure that they are handled as per Save the Children procedures of safety, security, accountability and transparency

Record all goods dispatched by Save the Children in the standard templates.

Ensure that all store transaction paper works are kept files as per SC filing system

Issue/distribute materials, products, parts and supplies to field staff, based on Save the Children standard requisition procedures

Ensure the proper labelling and storage of drugs and supplies in the warehouse and make sure that drugs are used before their expiry dates

Conduct monthly and quarterly stock physical counts.

Follow up with staff to ensure that goods do not stay for long periods in the stores, and recommend disposal of excess, expired, defective or obsolete stock

Transport

Assist routine transport management, ensure that fleet is managed in line with SC fleet management guidelines.

 

Receive transport needs from various program Officers and make transport plans accordingly and present to Logistic Officer for review and approval.

Assist monthly reports to Logistics Officer, records of vehicles logbooks for all journeys undertaken, fuel consumption, repair costs and ensure a logbook is available in all cars for inspection;

Assist planning regular repair and maintenance of vehicles

Supervise the work of drivers and ensure that all drivers adhere to SC policy and procedures for vehicle service and maintenance schedule;

Supervise the Drivers and ensure that transport are managed in line with SC policy

Procurement

  1. Assist the Logisitcs Officer in ensuring that purchase requests received are processed on time and in compliance with procurement guidelines.

With support of Logisitics Officer assist in receiving purchase requests and coordinate with the requesting department on specifications, quality and delivery time, as necessary.

Assist preparation of RFQs, LPOs and GRNs.

Assist payment processing for the delivered goods/services.

Assist follow up of pending payments and forward supporting documents required for payment release to finance department.

Assist follow up of the procurement plan

Assist in filing, recording and updating day to day procurement records.

Assist his/her line manager in following up matters related to procurements with the suppliers and reporting if any discrepancy is observed.

Assist in updating the order tracking information and ensure that information is readily available upon request.

  1. Assist with supporting other logistics functions as may be delegated from time to time feedback/updates.

Support the Logistics Officer in coordinating with local freight forwarders as and when need arises.

Ensure that all paper work is kept according to the policies and procedures of the organisation and filed neatly with supporting documents in respective files.

Undertake any other reasonable duties requested by the line manager, where those do not go against the policy of the organisation.

Assist in developing price lists for commonly purchased items. Assist in updating supplier databases/lists.

Other Duties

Be aware of Save the Children’s key Policies and Procedures, including Child Protection, acting in a manner consistent with their requirements and specific responsibilities of the post

Undertake any training required to meet the objectives of the post

Undertake any other duties of an equivalent nature as determined by Management following consultation with the post holder.

SKILLS AND BEHAVIOURS (our SCI Competencies in Practice)

Leading:

Delivering results

Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team.

Skilled

Delivers timely and appropriate results using available resources Takes responsibility for their work and its impact on others

Plans, prioritises and performs tasks well without needing direct supervision

SAVE THE CHILDREN

INTERNATIONAL PROGRAMS

ROLE PROFILE

Understands the link between their work and the organisation’s objectives

Thinking:

Problem solving and decision making

Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.

Skilled

Gathers the right information and uses critical thinking to make effective and timely decisions Stays with a problem or challenge until a solution is reached or no longer reasonably attainable. Knows when to involve others in a decision

Demonstrates awareness of the wider external influences that impact on decision making Simplifies processes and procedures wherever possible

Engaging:

Working effectively with others

Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross-boundary working.

Skilled

Actively listens to new and different perspectives and experiences of those they work with Proactively supports team members and trusts their capabilities

Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups Clarifies their role and responsibilities within the team to maximise impact

QUALIFICATIONS AND EXPERIENCE

  • Bachelor degree in logistics and procurement or Business administration, Dimploma on Medical Health
  • Previous experience of managing a similar work.
  • Minimum 3 years proven work experience in Logistics within a busy working environment such as a private company or INGOs
  • Good English language command.
  • Good computer and writing skills.
  • Good communication and interpersonal skills.
  • High level of integrity and ability to work as part of a professional team
  • Ability to work under pressure to meet tight deadlines

CHILD SAFEGUARING POLICY:

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Protection Policy and organizational Code of Conduct.

CODE OF CONDUCT

SAVE THE CHILDREN

INTERNATIONAL PROGRAMS

ROLE PROFILE

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

Application procedures:

Interested candidates are required to submit electronic CV and mandatory cover letter quoting “Title and the base location” on the subject line. The file name of the CV and attachments must be the applicants name and sent to Somaliland.vacancies@savethechildren.org. Applications will close on 18th April 2018

Save the Children is an equal opportunity employer. Women are strongly encouraged to apply


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