16 Apr 2018

Logistics Assistant

Job Description

Logistics Assistant – Baidoa (National Position) – Somalia

Norwegian Refugee Council

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and

internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

NRC’s Eastern Africa and Yemen operation comprises of large-scale multi-country humanitarian and early recovery interventions spread across seven countries (Kenya, Somalia, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania). NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.

The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities.

Job description

Generic responsibilities

Adhere to NRC policies, tools, handbooks and guidelines

Assist with the implementation of the support function portfolio according to plan of action

Prepare and develop status reports as required by management

Ensure proper filing of documents

Promote and share ideas for improvement of the support function

 

Specific responsibilities

Ensure all procurement processes are in compliance with logistics handbook and donor requirements.

Preparation of RFQs, getting quotations, prepare bid analysis and upload POs.

Liaise with suppliers to ensure prompt and accurate delivery of goods and services.

Assist with Organizing of transport of materials according to procedures on a timely manner

Manage inventory list for the Baidoa field office and update when new items are bought

Ensure accurate inventory reports are sent to the logistics coordinator on a timely manner.

Ensure there is a proper filing system for procurement documents for easier retrieval and when needed and also an archive for old documents.

Assist program staff in preparation of the procurement plans

Ensure correct documents are used at the warehouse while receiving, storing and issuing goods

Ensure each item at the warehouse has a stock card and is updated promptly to ensure accuracy of records. Ensure the warehouse is well arranged and clean at all times

Facilitate the receiving and dispatching of supplies and project materials to the respective field offices on a timely manner.

Ensure the monthly stock reports are accurate and shared on a timely manner with the logistics coordinator Fleet management.

In the absence of the admin, take care of all administration issue at field office.

Any other duties assigned by your supervisor

 

Qualifications

Higher National Diploma in Business Administration or Logistics related field preferred Minimum of 3 years of experience in a similar role

Experience from working as a Support Function Officer in a humanitarian/recovery context

Previous experience from working in complex and volatile contexts

Documented results related to the position’s responsibilities

knowledge of English

Ability to work under pressure

Accuracy and attention to detail

Willingness to work long hours

Basic computer skills

Deadline for application: 30/04/2018

Key info:

Advertiser: Norwegian Refugee Council

Ref. nr.: 3783340530

Full or part time (%): 100%% Full time

Start date: 16/04/2018

End date: 30/04/2018

Number of positions: 1

Search criteria:

Location

Somalia

Industry

Emergency Relief

Special field

Logistics

Role

Assistant

Job location:

Baidoa

We offer

Commencement: As soon as possible

Contract Duration: 1 year with possibility of extension

Duty Station: Baidoa

Salary/Benefits: According to NRC’s general directions.

The candidate is to observe NRC’s four core values dedication, innovation, inclusivity, accountability and the Code of Conduct for all staff

Miscellaneous info

Travel: Some travelling must be expected

APPLY NOW:  https://www.webcruiter.no/WcMain/advertviewpublic.aspx?oppdragsnr=3783340530&company_id=23109900&Link_source_id=&use_position_site_header=0&culture_id=EN


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