12 Apr 2018

Operations Coordinator

Job Description

EMPLOYMENT OPPORTUNITY

YouthLink Somalia is a local humanitarian NGO operating in South and Central Somalia. YouthLink works to enable the poor and vulnerable communities to improve livelihoods and build their resilience through long-term development and life-saving programmes

Job Title: Operations Coordinator
Reports to: Programme Director
Direct Reports: Finance/Admin Officer and Logistics Officer
Job Location: Based in Mogadishu, Somalia
Contract Details: 1 year & Renewable
Three Mont’s Probation Period
Paid Annual Leave
Job Purpose: Operations Coordinator is responsible for the financial management, administration and operational support
functions for YouthLink as per organization’s policies and procedures and play a significant role in long-term planning,
including an initiative geared toward operational excellence.

Main Duties &           Financial Management

Responsibilities:                 · The financial management includes planning and reviewing annual budgets, managing costs and payments through partners and suppliers, monthly financial reporting, and other ad-hoc financial analysis as required

  • Continue to improve organisation’s finance system by adopting and implementing accounting best practices including identification of computerized Accounting software
  • Ensure that accounting records are maintained in a manner consistent with good accounting principles
  • Review expenditure for audit trail, confirm accounting codes, and ensure that expenditure is accurately recorded in dally books and reported in a timely basis to funding partner organization/Donors.
  • Ensure production of monthly management accounts and extrapolate into donor format & currency, ensuring accuracy and timeliness
  • Ensure that the procedures for procurement and purchasing of goods and services are in place and meet
  • Manage procurement, administration and transport according to plan and budget, and ensuring that the logistics and human resource are implemented to deliver organization’s programme objectives.
  • Develop capacity of Support staff to ensure continued integration system functions with programme functions.
  • Carry out systematic review to improve the efficiency of the support functions in line with policies and procedures.
  • As member of Senior staff, actively participate and contribute proposal development and strategic plan
  • Support the Programme director/Programme Coordinator in the management, review and effective implementation of Security operating procedures in place.
  • Developing and managing a strong systems so that all support functions provide optimal support to the
  • Lead, manage and motivate the support staff ensuring that they have clear objectives and receive meaningful feedback on their performance in mature and impartial manner
  • Provide orientation and training to staff support and programme staff on finance and supply chain procedures

for cost-effective management and to ensure that audit/ donor compliance procedures are consistently followed

  • Ensure the none-disclosure of any information of whatsoever acquired in the due course, related to business of YouthLink to any other organisation without authority except in execution of above duties.
  • Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorized personnel only.
Job Specification: · Minimum Bachelor’s degree in Management/Business Management Logistics/Administrative
· 2 to 3 years in Budget management and operations and organizational policies and procedures, in an emergency
or development field
· Strong financial management skills
· Good interpersonal, motivational skills and flexible/motivated
· Strong staff management and staff development experience
· Computer skills including accounting software, Microsoft Word and Excel
· Good working knowledge of English (verbal and written) and Somali
· Excellent organisational, communication, written and oral skills
· Dynamic and willing to take initiatives to complete assigned tasks and work under pressure
· Ability to multi task and work independently whilst being strong team player
· Must be flexible and willing to adapt to a fluid situation
How to Apply: · Bring your application (Cover letter, updated CV) with a least 3 references by hand to YouthLink Office at Km5
Bulo-Hubey Street |Wadajir District |Mogadishu by April 28th  2018 Or submit application by email to
youthlinksom.org@gmail.com with subject line “Application for Operations Coordinator”

 


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