13 Jun 2017

Audit & Compliance Officer – Central and South Somalia

POSITION TITLE| XILKA LA RAADINAYO:

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Job Description

Audit & Compliance Officer – Central and South Somalia
TEAM/PROGRAMME: Internal Audit LOCATION:  CSS with frequent travel to the field offices in CSS
GRADE:  5                            TYPE OF CONTRACT:  National
CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The purpose for this post is to ensure that Save the Children south and central Somalia area adheres to all its grant management obligations internally within Save the Children and externally with donors. The post holder will be responsible for performing a thorough review and audit of all area offices including documentations (payment documentations, finance, HR, logistics and program documentations) as well as those from partners for adequacy of supporting documentations, accuracy of coding, accountability and compliance with applicable donor conditions and SCI policies and procedures, and recommend necessary improvements on monthly basis. The post holder will pay particular attention to payments documentations to ensure that all original documents and support for payments are attached, and applicable budget holder limits have been observed. The post holder will prepare a report on a monthly basis of the findings and recommendations for submission to the Audit and Risk Manager. S/he will work together with Finance and other support staff to build capacity of staff both at the Country Office and Sub-office level; participates in developing audit tools and techniques; provides clear guidance; and advice to make necessary amendments whenever the techniques and procedures are found inefficient and ineffective.

SCOPE OF ROLE:

Reports to: Audit and Risk Manager

Dimensions: Save the Children works in various locations within Somaliland, Puntland and Central South Somalia with a current staff complement of approximately 450 staff and current expenditure of approximately GBP 48 million each year.

Staff directly reporting to this post:  None

KEY AREAS OF ACCOUNTABILITY:

§      Perform quarterly reviews/audits in each of the SCIs area offices in South and Central Somalia. This should

include at least one visit to each assigned field offices once every quarter (this includes but not limited to

Mogadishu, Adado, Dobley, Baidoa and Beletweyne

§      Perform thorough review of all payments documentations from all the area offices in South and Central

Somalia for adequacy of supporting documentations, accuracy of coding, accountability and compliance with

applicable donor conditions and SCI policies and procedures and recommend the necessary improvements on

a quarterly basis. Prepare a report on quarterly basis of the findings and recommendations for submission to

the Audit and Risk Manager

§      Carry out verification processes for all assets, project activities(constructions undertaken by SCI) and stock

management and provide a report on findings and recommendations of the same to the Audit and risk

Manager

§      Perform thorough review of all payments documentations from all partners in South and Central Somalia for

adequacy of supporting documentations, accuracy of coding, accountability and compliance with applicable

donor conditions and SCI policies and procedures and recommend the necessary improvements on a

quarterly basis. Prepare a report on quarterly basis of the findings and recommendations for submission to the

Audit and Risk Manager

§      Follow up to ensure that capacity building needs identified by partners have been addressed.

§      Evaluate procurement transactions to ensure that all original documentations of Purchase requisitions,

Purchase orders, bid analysis, and distribution lists are attached to the documentations and that applicable

budget holder limits have been observed.

§      With the assistance of the Audit and Risk Manager, participate in special investigations into cases of fraud

and/or serious negligence as required.

§      With the assistance of the Audit and Risk Manager participate in internal and external audit excises and

subsequent implementations of the auditors recommendations.

§      Perform ad hoc reviews of cash distribution targeting documents, beneficiary registers and cash distribution

receipts/vouchers

COMPETENCIES & BEHAVIOURS

Delivering Results (Skilled)

·         Delivers timely and appropriate results using available resources

·         Takes responsibility for their work and its impact on others

·         Plans, prioritizes and performs tasks well without needing direct supervision

·         Understands the link between their work and the organization’s objectives

Innovating and Adapting (Skilled)

·         Suggests creative improvements and better ways of working

·         Seeks out and applies successful ideas from others to overcome challenges

·         Shifts tasks, roles and priorities to perform effectively under changing or unclear conditions

·         Applies lessons learned to enhance future ways of working

Applying Technical and Professional Expertise (Skilled)

·         Delivers work that reflects a good knowledge and application of technical and professional standards

·         Keeps up to date with trends in their work area

·         Maintains ethical and professional behavior in accordance with relevant codes of conducts

Communicating With Impact (Skilled)

·         Actively listens and seeks to understand before being understood

·         Ensures communications are concise and well-structured

·         Shares appropriate relevant and timely information with others

·         Prepares effectively for meetings

Demonstrates SCI Values: Accountability, Ambition, Collaboration, Creativity, and Integrity.

QUALIFICATIONS AND EXPERIENCE

  • Bachelor’s degree in an area of Commerce, accounting or Business administration or equivalent.
  • A minimum of 3 years of progressively responsible experience in professional accounting and financial/grant management
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Strong results orientation, with the ability to challenge existing mind sets
  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
  • Ability to present complex information in a succinct and compelling manner
  • Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Fluency in English, both verbal and written
  • Commitment to Save the Children values
CHILD SAFEGUARDING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance  Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

CODE OF CONDUCT

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to.

Declaration of commitment:

I …………… …………………………………………….understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ………………..                                                                     Date: ………………

Application procedures:

All interested candidate are encouraged to forward a CVs and a mandatory application letter to: Mogadishu.vacancies@savethechildren.org  with clear subject heading for the position. Please note that only shortlisted applicants will be contacted.

 

The closing date is on:  19th  June 2017

Date of issue:                                                             Author : AH

 

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