16 Jun 2017

Community Contracting Procurement Specialist

POSITION TITLE| XILKA LA RAADINAYO:

Job Description

SCOPE OF WORK
Community Contracting Procurement Specialist
Mogadishu

Background:

The Somalia TIS+ Project goal is to promote good governance and community cohesion. The objectives of this contract are to: 1) Increase confidence in governance based on equitable participation in decision-making and management of community assets. 2) Empower community and government representatives to engage with private sector and development actors in a collaborative process for community growth. 3) Increase Somali engagement in creating a more stable future. 4) Support inclusive, sustainable development by reducing gender gaps in stabilization and development.
Purpose: The Community Contracting Procurement Specialist is responsible for joint planning of all community contracting processes and events along with the programatic leads for each geography in which a community contracting event will be held. The Community Contracting Procurement Specialist (referred to as Specialist hereafter) will serve as the community contracting evaluation committee chair person to ensure adherence with requirements, policies and procedures. The Specialist will be responsible for reviewing all bids and BOQs, drafting all procurement related documents, negotiations and persuing all required internal approvals. The position will be based in Nairobi but will have up to 50% travel to very rural and insecure locations with a paticular focus in central and southern Somalia as and when needed. The Specialist will also be required to provide ad-hoc reporting as needed.
Responsibilities:
• Coordinate and plan community contracting events to ensure smooth and transparent flow from beginning to end.
• Lead/assist the community contracting event leader to ensure smooth implementation on the ground at the community contracting event including planning out communications for the processes and procedures as well as providing the communication directly to participants.
• Serve as the community contracting procurement evaluation committee chairman and note-taker during the evaluation process; guide evaluators on what steps to take and how to evaluate bids as well as to thoroughly document the entire process in accordance with TIS+/AECOM procedures.
• Ensure suppliers/sub-contractors selection made to the most qualified and cost effective vendors.
• Ensure procurements are conducted following procurement processes and compliance requirements are followed or fully implemented.
• Write, review and properly file all procurement related documentation from requisition to contract close out.
• Work closely with program/operations team to develop procurement plans (based on grant kick-off meetings, implementation plans and work plans) to ensure timely and availability of the needed goods and services for community contracting activities.
• Utilize internal control systems to ensure safeguarding of TIS+ assets and funds; prevent and detect fraud and errors; procurement records are accurate/complete and up to date.
• Ensure that Request for Proposals (RFP), Request for Quotations (RFQ) are technically prepared and evaluated and made as per parameters, TIS+ regulations and procurement manual.
• Prepare all contracts (for goods and/or service procurements) to ensure quality standards are met prior to submitting for review and approval as required.
• Follow and update TIS+ management on all meetings with vendors, collect copies of
contracted awarded with necessary requirements; at the end of the contract prepare a report
of sub-contractor’s performance and fill in the close out contract’s format.
• Conduct regular vendor pre-qualifications according to policies and provide final update
report.
• Efficient record keeping and management reporting, products, services availability, reliability,
alternatives and market locations area.
• Training for TIS+ procurement and non-procurement staff on procurement regulations,
policies and procedures.
• Other duties as assigned.
Knowledge, Experience, Skills and Competencies Required:
• A university degree in Business Administration or related discipline
• 5 years of working experience in Procurement in a medium to large USAID program.
• Detailed knowledge for USAID rules and regulations.
• Ability to solve procurement problems and issues.
• Oral and written fluency in English and Somali.
• Good computer skills on MS Office applications
• Previous experience in conflict affected areas with limited infrastructure.
• Good sense of judgment with good planning and coordination skills.
• Willingness and ability to work effectively with a wide variety of people decisions.
• Excellent English writing skills.
REPORTING:
The Community Contracting Procurement Specialist reports to the Procurement Manager
LOCATION:
Mogadishu, Somalia
LEVEL OF EFFORT:
 One year with possible extension up to three years.
 Women are strongly encouraged to apply.
 Applications will only be accepted through 1st July 2017 via
https://aecomtisplus.formstack.com/forms/community_contracting_procurement_specialist_mogad
ishu

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