10 Jan 2017

Deputy Area Representative – Program Implementation

POSITION TITLE| XILKA LA RAADINAYO:

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Job Description

Deputy Area Representative – Program Implementation
TEAM/PROGRAMME: Operations, Central Somalia LOCATION:  Beledweyn
GRADE:  Executive POST TYPE: National
Child Safeguarding:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

To assume overall responsibility for development, management and delivery of quality programmes in central Somalia regions. S/he will work through Field office managers and program teams based in Beledweyn, Mataban, Mahas, Adado and Abudwak to ensure all aspects of programming are coordinated resulting in efficiency, high team moral and cost effectiveness. S/he will ensure programmes implement key humanitarian principles and that we work in close collaboration with other key stakeholders and the government to promote and advocate for children’s rights. The post-holder is also required to liaise closely with staff, other NGOs and government institutions to ensure safety and security of Save the Children staff and assets.

The deputy Area Representative – central Somalia must recognise that s/he is working in a large and complex country programme that operates through a matrix management system. The direct reporting line is through the Programme Operations section; however, close working relationships are essential with the Programme Development & Quality, Finance, HR and Award sections

SCOPE OF ROLE:

Reports to: Area Representative for Central & Southern Somalia

Dimensions: Save the Children works in most regions in Somalia/land with a current staff complement of approximately 450 staff and current expenditure of approximately USD 45 million each year.

Staff directly reporting to this post: Directly line manages field coordinators, support service staff and program managers

KEY AREAS OF ACCOUNTABILITY:

Program Development, Implementation and Delivery

·         Lead on development and implementation of participatory and consultative Programme Operations Plan in line with CSS and the Country Annual Plan.

·         Implement a robust project monitoring system that allows for timely evidence gathering, management action and organisational learnings in quality programme management.

·         Ensure that effective mechanisms are in place to listen to, act upon and address children’s and communities’ concerns/recommendations through active participation by children and communities in project design, monitoring and evaluations

  • Ensure a proactive and strategic fundraising plan is pursued and implemented in close collaboration with Programme Quality and the Emergency Response teams for central Somalia regions
  • Ensure that staff capacity in quality project management is improved and strengthened through training, coaching and mentoring.

People Management and Development

·         Work closely with the HR and Admin Coordinator in Mogadishu as well as HR & Admin Director to ensure that all HR policies and guidelines for national staff are in place, are understood by all staff and are adhered to. Support all managers in recruitment, induction, placement, promotion, training/development and separation/termination

·         Enhance staff performance through mutually agreed performance management plans, clarity of individual and collective roles and responsibilities; ensure a robust process of performance monitoring, learning & development initiatives and timely management actions.

·         Represent staff concerns that cannot be dealt with locally, in a timely manner to the Area Representative, HR coordinator and HR Director.

·         Promote an inspiring and motivating working environment through teamwork, delegation and the team building initiatives.

·         Promote and ensure a culture that respects and promotes collaboration, diversity, inclusion and staff recognition.

Financial, Budget and Grant Management

·         Efficiently and successfully manage the grant cycle by putting in place robust mechanisms to start, implement and close grants in line with donor as well as Save the Children’s policies

·         Ensure that programme budgets are managed through rigorous budget and finance monitoring practices with participation of all key functions involved in projects.

·         Oversee the general application and observance of financial procedures and guidelines set out in SC financial manual and donors’ requirements

·         Ensure that budgets are spent and charged to their respective budget heads and grants by diligently reviewing the financial reports at least every month and bringing to the timely attention of the AR for CSS, Director of Operations and the Finance Director any major budget concerns and suggestions/recommendations

·         Ensure that adequate support to and monitoring of the field finance teams is provided by the finance and grants team at head office

·         Ensure that grants are managed as per Save the Children’s and donors’ requirements including the quality and timely submission of reports

Partnership management and Development

·         Identify and continuously work with appropriate partners within Hir-Shabele and Galmudug regions through whom Save the Children can impact in the rights of children at scale.

·         Establish a quality partnership management environment through mutual respect and trust, robust partnership assessments, capacity building, project monitoring, knowledge sharing and networking by drawing support from technical resources from within the country programme.

·         Ensure that all Save the Children’s partners in your area of operation are fully compliant to donor guidelines and requirements

·         Ensure that partners understand and implement Save the Children’s policies and procedures including child safeguarding, procurement, fraud and whistle blowing.

Operations Management

·         Ensure that standardised systems, in line with the Country Programme policies, procedures and guidelines in the areas of logistics, finance and HR are in place, well understood and adhered to by all staff

·         Ensure that minimum logistics/financial/administrative standards and country policies are implemented

·         Ensure that project management tools are put in place and used by relevant managers (Implementation plans, procurement plan, spending plans, phased budgets, monitoring plans, etc…)

·         Ensure that staff have operational and capacity development support within their operating environment

·         Ensure the strict adherence of the team in the operational areas to the basic humanitarian principles at all times: neutrality, impartiality and independence while delivering programmes for children

Representation and Advocacy

·         Represent Save the Children at sub-area level, network with INGOs/NGOs and other stakeholders and regional states.

·         Continuously and proactively engage in strategic analysis of evidence and document and implement learnings for quality improvement in programme strategies for children.

·         Identify, establish and maintain close working relationship with key stakeholders particularly the government in furtherance of children’s rights

·         Ensure appropriate representation in all relevant meetings: clusters, working groups, NGO Consortium, etc.

Security and Context Monitoring

·         In close collaboration with the Security manager for CSS, the Director of Security, the Field office coordinators and the Security Focal Points, proactively monitor the political and security situation at both national and local level and ensure that a clear and updated security management plan is in place for all areas of operations in Puntland.

·         As far as possible ensure that all staff are involved in the sharing of security related information, review of guidelines, protocols and developing security plans that should be formally reviewed on a weekly basis.

·         In close collaboration with the security managers and the director of Security, the Field coordinators and the Security Focal Points, report and manage any significant security incident in your area of operation. If this involves a “critical incident” the Director of Security, the Operations Director and the CD must be informed immediately.

·         Adapt to security constraints and ensure that staff are adequately aware of security risks and management issues in order to deliver projects for children.

QUALIFICATIONS AND EXPERIENCE

  • Minimum 5years practical experience managing a large programme in a complex emergency as well development context, with a particular focus on [education, child protection, child right governance, health, nutrition, WASH and livelihoods], in large international non-governmental organisation or other international relief/development body;
  • University degree in a relevant academic discipline;
  • Experience of managing the programme cycle, including assessments, project design, proposal and report writing, implementation, monitoring and evaluation;
  • Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
  • Highly developed research, analytical, monitoring and evaluation, and report-writing abilities;
  • Sound financial management skills, particularly in budgeting and reporting;
  • Practical knowledge of current thematic issues and debates in developing countries, and of the major institutional donors such as EU, DFID and UN agencies;
  • Computer literacy, particularly in Word, Excel, and PowerPoint;
  • Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi-location, values driven teams;
  • Willingness to work and travel in often difficult and insecure environments;
  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
  • Ability to present complex information in a succinct and compelling manner
  • Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Commitment to Save the Children values
Date:    January 2017                                                                        Author: SCI
CHILD SAFEGUARDING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance  Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

EQUAL OPPORTUNITIES STATEMENT

Save the Children is committed to supporting performance based career progression for female employees. The following are additional benefits which applies to successful female candidates

·         16 weeks of maternity leave subject to certain length of service conditions

·         Increased health and dependence allowance

·         30 days of annual leave excluding weekends [Fridays]

CODE OF CONDUCT

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to.

Declaration of commitment:

I …………… understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ………………..                                                                     Date: ………………

Application procedures:

All interested candidate are encouraged to forward a CVs and a mandatory application letter to:  mogadishu.vacancies@savethechildren.org with clear subject heading for the position.

Please note that only shortlisted applicants will be contacted.

The closing date is on: 21st  January 2017

      Date: 01st January,2017                                                                                                                                                       Author: SCI

 

 

 

 

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