13 Jun 2017

Project Officer – SIP (SC9)


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Job Description

Job Description

Project Officer – SIP (SC9)
Agency:                                           UNDP
Title:                                                Project Officer – SIP (SC9)
Job ID:                                            10500
Practice Area – Job Family:        Capacity Development – MANAGEMENT
Vacancy End Date:                       (Midnight New York, USA) 26/06/2017
Time Left:                                       13d 8h 59m
Duty Station:                                  Garoowe, Somalia
Education & Work Experience:  G-Bachelor’s Level Degree – 2 year(s) experience, I-Master’s Level Degree – 0 year(s) experience
Languages:Required: Desired:   English, Somali
Grade:                                              SB4
Vacancy Type:                                Service Contract (SC)
Posting Type:                                  External
Bureau:                                             Arab States
Contract Duration:                        One Year (With possibility of extension)
Open to Somali Nationals Only

The long and protracted civil war in Somalia, inter alia, destroyed public service infrastructures and robbed the country of most of its professional human resources. One of the key outcomes of these developments is the lack of sufficient levels of qualified manpower within government establishments. Staff capacity across the government is low, and the few professionals that are currently in government institutions are underemployed. In Puntland, these challenges are compounded by the absence of any visible mechanisms for employee performance management.

In addition to the foregoing state of affairs is the lack of clarity in mandates and functions across government institutions and between the Federal and the State Governments. In Puntland, clear policy frameworks, strategies, systems and procedures in most government institutions are largely absent, often leading to competing and overlapping functions. In particular, the civil service legal and regulatory frameworks, which provide the overall guidance for civil service management are incomplete and insufficiently adhered to.

This project is designed to respond to some of these challenges. It seeks to support the capacity development of the Federal Government of Somalia and the Puntland State Government. For Puntland, the project particularly aims at strengthening the performance of key government institutions, including the Ministry of Planning and International Cooperation through the implementation of five key engendered and conflict sensitive performance enhancement support initiatives in support of civil service management and core of government functions in Puntland: i) Civil Service Management; ii) Civil Service Training; iii) Good Governance; iv) Gender Mainstreaming; and v) Aid and Development Coordination.

Under the supervision of the Project Manager/team leader and the Head of Sub Office in UNDP Puntland, the NPPO will be responsible for assisting in the management of project inputs and delivery of project outputs.

The officer will assist with the delivery of the following project outputs:

Review and amendment of the legal frameworks pertaining to Puntland state institutions with focus on civil service management, planning, aid coordination and monitoring and evaluation;
Contribute to the strategic development of the Capacity Development in collaboration with all relevant stakeholders;
Assist in organising missions and logistical support for incoming Capacity Development missions.
Duties and Responsibilities
Key Functions:

Project Management:

  • Develop grant management documents known as LOAs using UNDP formats and standards;
  • Monthly, Quarterly and Annual project reports drafted in liaison with Puntland government officials who receive UNDP assistance;
  • Identify success stories regularly and update the project and Communications team in UNDP;
  • Ensure quality control of all project activities supported by the UNDP SIP project in Puntland;
  • Offer project management trainings to government officials where this required;
  • Identify capacity needs of different government officials and departments where necessary;
  • Initiate new and innovative ideas in topical issues such as aid management, governance, anti-corruption, labour laws, gender mainstreaming and other related matters;
  • Assist the team leader and the project assistant on the preparation of annual plans and financial liquidations;
  • Assisting in managing the delivery of inputs and outputs in line with the project’s approved work plan in the context of Capacity Development activities in Garowe.

Financial management:

  • Assisting the Project management in ensuring accountability for use of project funds;
  • Assist the Project Assistants in Garowe on financial management of the project activities, including monitoring Project financial expenditures and transactions;
  • Ensuring that programme resources are used in a balanced way that confirms the application of the Human Rights Based approach and contributes to peace building; and
  • Ensuring strict and consistent application of UNDP rules and regulations.

Supports knowledge building and management focusing on achievement of the following results:

  • Promotes identification and synthesis of best practices and lessons learned from the project for organizational sharing and learning;
  • Supports capacity-building of national counterparts; and
  • Promotes a knowledge sharing and learning culture in the CO.

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards.
  • Promotes the vision, mission, and strategic goals of UNDP.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Treats all people fairly without favouritism.

Functional Competencies:

Knowledge management and Learning

Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
In-depth practical knowledge of inter-disciplinary development issues;
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;
Seeks and applies knowledge, information, and best practices from within and outside of UNDP.
Development and Operational Effectiveness

Builds strong relationships with clients (primarily Government), focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Proven networking, team-building, organizational and communication skills;
IT competencies in Word, Excel, Power Point and internet.
Management and Leadership

Demonstrates strong analytical and management skills;
Demonstrates openness to change and ability to manage complexities;
Ability to lead effectively, mentoring as well as conflict resolution skills;
Demonstrates strong oral and written communication skills;
Remains calm, in control and good humoured even under pressure.
Required Skills and Experience

Master’s degree preferably in peace, conflict and security, economics, business or public administration, political or social science, law, international studies, development studies or any other related field.
A first level university degree in a relevant field with a minimum of  2 years’ relevant experience may be accepted in lieu of the advanced university degree.

Minimum of 2 years’ relevant experience with a first level university degree at the national or international level in the area of finance, administration and project/operations management in a governmental, multilateral or civil society organization in a multi-cultural setting.
Experience with governance issues required.
Understanding of the current economic, social and political dynamics of Somalia is desirable.
Strong IT skills.  Experience with ATLAS will be an asset.
Language requirements:

Fluency in English and Somali (written and spoken) is required.
Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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