10 Oct 2019

Admin Assistant

Job Description

Admin Assistant
Category: Admin, Secretarial and Clerical, Human Resource and Recruitment

Location: Gode, Somali

Career Level: Mid Level ( 2+ – 5 years experience)

Employment Type: Full time

Job Description

Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. The organization started its humanitarian work with the opening of its first Village in Mekelle, Northern part of Ethiopia in 1974. The organization has been providing life-saving provisions such as food, water and health services for a very significant number of children devastated by severe drought and the subsequent famine.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; SOS Children’s Villages Ethiopia aspires that every child grows up with love, respect and security.

Why we need you?

We are looking for an Admin Assistant who will be responsible for supporting the HR and Operations Manager in different administrative duties.

What we provide…

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!!

Your role….

As an Admin Assistant, you will be in charge of the following:

Planning and preparing budget for different administrative needs
Organizing, compiling, and updating company personnel records and documents
Managing and updating HR database
Assist in organizing and managing new employee orientation, onboarding and training programs
Coordinating and ensuring proper recording, use and timely maintenance of the facilities, building and equipment as per the policies and procedures thereon.
Overseeing procurement procedures are adhered to;
Organizing and coordinating the efficient provision of office services, transport, maintenance and other general services to program units and staff.
Ensuring strict confidentiality with respect to all HR file management and correspondences
Ensuring that license and other required government formalities are fulfilled on time.
Controlling vehicles such as log sheet, fuel usage, insurance, pertinent reports and related tasks
Ensuring that vehicles and other movables are maintained and annual inspections are done on time
Following up and ensuring that monthly payments for utilities are done on time.
Carry out administrative tasks related to filing and assets management
Sorting and distributing communications in a timely manner
Scheduling and planning meetings and appointments
Monitoring level of office supplies and handle shortages
Resolving office-related malfunctions and respond to requests or issues
Performing other similar duties as assigned by the Program HR/OP manager
Job Requirements

Up for the challenge…

Then check out our criteria’s:

The must haves:

BA Degree in Management, or Business administration or related fields
Two relevant experience in the field
Excellent report writing skills
Excellent organizational and time management skills
Excellent communications and  interpersonal skills
Strong set of personal values
Proficiency in the use of MS Office, Email and other computer applications
Familiarity with office management procedures
Ability to work well under limited supervision.
Analytical abilities and aptitude in problem-solving
Proficiency in English language (both in writing and speaking) and Local language
The Pluses:

NGO experience is advantageous

How to Apply

Excited to take on a new Adventure…….

Then send us your application through

http://www.sosethiopia.org.et

Female applicants are highly encouraged to apply

“Our selection process is a reflection of our engagement and dedication to acquire talents that promote a safe and enabling environment for children and young people.”


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