11 Feb 2019

Admin Assistant

Job Description

Admin Assistant

Position: Admin Assistant
Department/Project/Country: Humanitarian Disarmament / 121 / Somalia
Project number:
Duty station: Garowe
Last revised: February 2019
Immediate Superior: MDD Advisor
Shall report to: Finance Manager on Finance issues and HR Officer on HR related issues
General responsibilities:
The HR & Administrative Officer is responsible for overseeing the day-to-day operations of the Somalia Program’s Office in Garowe, including and most notably providing support in administrative tasks, including logistics and finance, upon need and request. The HR & Administration Officer will coordinate activities and communication with the NPA Somalia office in Mogadishu and Las Anod as needed and agreed. Tasks are to include:

HR and Administration:

·         Supervise all administrative activities within NPA Garowe Office

·         Ensure that all staff and visitors of NPA Garowe office are briefed

·         Ensure office is kept clean and organized at all time

·         Supervise and check condition of office equipment and request repair/ maintenance if needed in coordination with logistics department

·         Implement monthly time sheets for Garowe office staff

·         Be able to step in as liaison with federal state and authorities where needed

·         Maintain filling system for all the administration document in coordinating with Admin & HR Officer

·         Any other duties requested by Admin & HR Office or the line of management

Finance:

·         Handling of documents at the Garowe NPA Office, including financial documents, personnel files, and other administrative files

·         Timely preparation of payment vouchers and processing of suppliers invoices

·         Ensure timely request for office bills/utilities from the suppliers

·         Management of the NPA Garowe Office petty cash

Logistics:

·         Raising procurement requests on timely basis, and management of office kitchen/stationaries

·         Liaising with the Logistic department on Garowe office procurement needs

·         Collection of parcels/documents from airport and dispatch of parcels/documents to Las Anod and Mogadishu offices when/of necessary

·         Collecting invoices from regular suppliers in Garowe and Ba’Adweyn

Required qualifications:
 Relevant degree / diploma and/or combination of experience and qualifications

  • Certificate in administration and/or accounting / book keeping desirable
  • Relevant administrative background and experience is a requirement
Additional considerations:
 The holder of the position is to abide by the policies set by the Norwegian People’s Aid (NPA) and to represent the organization in a loyal and responsible manner.

 How to apply

All interested applicant should be directed their Cover Letter and CV to Human Resource Department by this email address jamahm943@npaid.org  the closing date will be 24th February 2019


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