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11 Feb 2019

Admin Assistant

Job Description

Admin Assistant

Position: Admin Assistant
Department/Project/Country: Humanitarian Disarmament / 121 / Somalia
Project number:
Duty station: Garowe
Last revised: February 2019
Immediate Superior: MDD Advisor
Shall report to: Finance Manager on Finance issues and HR Officer on HR related issues
General responsibilities:
The HR & Administrative Officer is responsible for overseeing the day-to-day operations of the Somalia Program’s Office in Garowe, including and most notably providing support in administrative tasks, including logistics and finance, upon need and request. The HR & Administration Officer will coordinate activities and communication with the NPA Somalia office in Mogadishu and Las Anod as needed and agreed. Tasks are to include:

HR and Administration:

·         Supervise all administrative activities within NPA Garowe Office

·         Ensure that all staff and visitors of NPA Garowe office are briefed

·         Ensure office is kept clean and organized at all time

·         Supervise and check condition of office equipment and request repair/ maintenance if needed in coordination with logistics department

·         Implement monthly time sheets for Garowe office staff

·         Be able to step in as liaison with federal state and authorities where needed

·         Maintain filling system for all the administration document in coordinating with Admin & HR Officer

·         Any other duties requested by Admin & HR Office or the line of management


·         Handling of documents at the Garowe NPA Office, including financial documents, personnel files, and other administrative files

·         Timely preparation of payment vouchers and processing of suppliers invoices

·         Ensure timely request for office bills/utilities from the suppliers

·         Management of the NPA Garowe Office petty cash


·         Raising procurement requests on timely basis, and management of office kitchen/stationaries

·         Liaising with the Logistic department on Garowe office procurement needs

·         Collection of parcels/documents from airport and dispatch of parcels/documents to Las Anod and Mogadishu offices when/of necessary

·         Collecting invoices from regular suppliers in Garowe and Ba’Adweyn

Required qualifications:
 Relevant degree / diploma and/or combination of experience and qualifications

  • Certificate in administration and/or accounting / book keeping desirable
  • Relevant administrative background and experience is a requirement
Additional considerations:
 The holder of the position is to abide by the policies set by the Norwegian People’s Aid (NPA) and to represent the organization in a loyal and responsible manner.

 How to apply

All interested applicant should be directed their Cover Letter and CV to Human Resource Department by this email address  the closing date will be 24th February 2019

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