Admin Assistant

HR and Administration:

·         Supervise all administrative activities within NPA Garowe Office

·         Ensure that all staff and visitors of NPA Garowe office are briefed

·         Ensure office is kept clean and organized at all time

·         Supervise and check condition of office equipment and request repair/ maintenance if needed in coordination with logistics department

·         Implement monthly time sheets for Garowe office staff

·         Be able to step in as liaison with federal state and authorities where needed

·         Maintain filling system for all the administration document in coordinating with Admin & HR Officer

·         Any other duties requested by Admin & HR Office or the line of management

Finance:

·         Handling of documents at the Garowe NPA Office, including financial documents, personnel files, and other administrative files

·         Timely preparation of payment vouchers and processing of suppliers invoices

·         Ensure timely request for office bills/utilities from the suppliers

·         Management of the NPA Garowe Office petty cash

Logistics:

·         Raising procurement requests on timely basis, and management of office kitchen/stationaries

·         Liaising with the Logistic department on Garowe office procurement needs

·         Collection of parcels/documents from airport and dispatch of parcels/documents to Las Anod and Mogadishu offices when/of necessary

·         Collecting invoices from regular suppliers in Garowe and Ba’Adweyn

• Certificate in administration and/or accounting / book keeping desirable
• Relevant administrative background and experience is a requirement