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5 May 2019

Area AME Manager

Job Description

JOB OPPORTUNITY

AREA AME MANAGER: SOMALIA

05/05/2019 ACTED Kenya/Somalia

HR Department

Last Update

May 2019

 Department:                             Appraisal, Monitoring & Evaluation Unit (AMEU)

Position:                                  Area AME Manager

Direct hierarchy:                       Area Coordinator

Functional hierarchy:               Country AME Manager

Contract Type:              Fixed               

Location:                                  (TBC) – Somalia.

Starting date:                           To be Confirmed

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Area AMEManager Position in Somalia.

Position Profile

AMEU is an independent unit dedicated to improving the relevance, quality and accountability of ACTED’s programmes by facilitating Project Cycle Management and conducting research and assessments to inform and influence policy and practice. By actively promoting research, learning and the implementation of best practices, AMEU aims to promote commitment to quality within ACTED.

Specifically, AMEU supports the effective design and implementation of ACTED’s interventions by:

  • conducting research and project-related assessments;
  • developing and promoting the use of information and data management systems;
  • facilitating information-sharing and the translation of lessons learned into improved practice;
  • Ensuring that research is effectively linked to good programme design and implementation in order to bring about changes in policy and practice.

Area AME Manager’s main role is to directly manage all AMEU Team in the field bases in order to ensure effective implementation of all AME functions at the field level. With the support of the Country AME Manager and Area Coordinator(s), s/he will also oversee design and implementation of all appraisal, monitoring and evaluation (AME) functions for the mission program in Somalia.

Duties and Responsibilities

Oversee the AMEU Department in Somalia and other areas if needed.

  • Ensure the independence, neutrality and quality of work of the AMEU department activities in Somalia, including advising on strategy, problem solving and reporting issues.
  • Direct management of all field based AMEU teams (Officers or AMEU field focal points) and indirect line management of AMEU assistants.
  • Management of workplans, daily follow ups, AMEU Team outputs and inputs to as needed to proposal ad project development with the PDD team.
  • Collaboration with the finance, human resource and logistics teams for AMEU department needs and monthly planning of activities.

Development of AME project monitoring and evaluation plans, data collection tools and methodologies

  • Design AME methodologies, terms of reference (TORs) and data collection tools to monitoring progress and outcomes of ACTEDs projects (including for verification of beneficiaries,  baseline surveys, needs assessments, monitoring and project evaluations);
  • Ensure that monitoring and evaluation activities are in-line with expected project goals, objectives and measure the defined indicators;
  • Collaborate with Field Coordination, Programme Development Department and Implementing Partners to design logical frameworks and indicator collection plans;
  • Work closely with the GIS team, Programme Development Department and Implementing Partners in order to provide useful information for mapping and project reporting, as necessary;
  • Liaise with partner/collaborating organizations for AME activities, as required.

Facilitate the collection of accurate, reliable and useful data for project implementation and development

  • Plan and conduct field-level data collection, at different stages of the project to support project cycle management;
  • Ensure that monitoring activities are based on project indicators to ensure that the project meets its goals and objectives;
  • Conduct pre-testing and provide critical feedback and modifications of the design and provide translation of these tools and methodologies where necessary.
  • Develop and conduct training for AMEU staff and enumerators to implement activities effectively, including training on objectives, methods and tools required for AMEU activities;
  • Provide field supervision and plan logistical arrangements for conducting AMEU activities;
  • Communicate regularly to the AMEU Team on the implementation progress of field missions;
  • Ensure accurate/reliable information is collected by checking questionnaires and ensuring all team members are clear on the TOR and methods used;
  • Conduct data collection using qualitative and quantitative methods and secondary data (reports, government statistics etc);
  • Supervision of data entry and conduct data checking/cleaning for quantitative and qualitative data when necessary;
  • Ensure that AMEU information is stored and managed effectively and confidentiality is maintained in accordance with ACTED procedures.

Coordinate with the ACTED Data Analyst on quantitative and qualitative analysis and write timely and useful reports for programme development, management and implementation

  • Coordinate the analysis of quantitative data, including preparing cross-tabulations, graphs and statistical analysis when required;
  • Conduct qualitative analysis including writing up field-notes and use different methods to improve programme implementation, such as SWOT analysis, Problem-Solution tree, etc.
  • Facilitate field team debriefing sessions;
  • Write AME reports and memos on AME activities in English;
  • Facilitate quick and accurate reporting of monitoring result to ensure that ACTED, donors and other organizations can build upon successes and lessons learnt during the programme.

Management of AME team in Somalia and external relationships under his/her responsibility

  • Frequently communicate with AMEU Officers on most matters, keeping the AC(s) informed;
  • Daily supervision of AME team including development of work plans;
  • Manage the AME activities for the SCS mission
  • Support the training of AME staff;
  • Communicate weekly with field AME Team to coordinate monitoring schedules – requiring approval for all technical matters;
  • Communicate daily with respective Sub AC/Office Managers requiring approval for all administrative, financial and logistical matters;
  • Complete a monthly AME Reports
  • Work with management and support staff to comply with ACTED rules and procedures;
  • Completing any other additional duties and tasks, in accordance with the functions and duties of the AMEU as requested by the line manager
  • Conduct timely appraisal evaluations of the team under his responsibility
  • In collaboration with the AC and HR, be involved in dealing with discipline matters of staff under his responsibility.

Beneficiary Accountability and Management of Complaints Response Mechanism

  • Responsible for overseeing recording, sharing, following up and consolidating complaints / feedback about ACTED’s interventions, and ensuring community feedback is fed back into the project cycle management.
  • Develop guidelines and provide technical support to the programme team and partners to design, implement, and monitor accountability strategy and mechanisms.
  • Working closely with field program teams, area coordination and AMEU team.
  • Providing useful and constructive information to target communities about ACTED’s programmes.
  • Conduct brainstormings, trainings and workshops with program teams on a regular basis, including an orientation at the beginning of each new project, to ensure that they are aware of the processes and procedures of accountability mechanisms.
  • Providing monthly analytical reports and recommendations to programme teams / coordination on the basis of complaints and feedback received from target communities.
  • Ensuring that urgent and sensitive complaints are addressed in a timely and appropriate manner.
  • Ensure the confidentiality of complaints data is respected, and this information is not shared with any irrelevant staff members or external person / organization.

Learning

  • Support the relevant staff in conducting learning reviews as per standards.
  • Support  the  project  team  and  partners  in  extracting  lessons  learnt  and  good  practices,  and documenting  case  studies  which  demonstrate  qualitative  and  quantitative  changes  over  the period.
  • Organize events in order  to  share  relevant  learnings and findings  with  country  team,  project  teams, partners and stakeholders in  appropriate  format to ensure the whole  programme benefits from and applies the learning.

Qualifications/Skills Required

  • Masters degree or equivalent in social sciences, statistics, mathematics, business administration or computer science, with relevant experience in data analysis in emergency or development sector.
  • Knowledge and experience in qualitative and quantitative data management techniques including proficient and skillful use of SPSS, STATA, EXCEL, Epi-info software’s.
  • Experience on project monitoring and evaluation with special emphasis on data management including data collection, analysis and storage.
  • Experience analysing quantitative and qualitative data;
  • Experience working with an international development organization and knowledge of reporting procedures, best practices, guidelines and tools for monitoring and evaluation, especially impact evaluation
  • At least 5 years’ experience in monitoring and evaluating Food security and livelihoods projects.
  • Somalia AME experience will be a plus.
  • Excellent written and spoken English.
  • Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity.
  • Ability to work independently and under pressure in a rapidly changing professional environment.
  • Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities.
  • Excellent written and verbal communication skills and relevant computer software skills with proficiency in data management systems

Application Procedure:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter as a single document (the cover letter should be on the first page of the document and the CV should start on the second page) to somalia.jobs@acted.org ,with the e-mail subject: “AREA AME MANAGER – SOMALIA” and received on or before 18thMay 2019. Applications sent after the deadline will not be considered.

Please note:

  • Only shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is an Equal Opportunity Employer.


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