26 Jan 2019

Asset Management Assistant

Job Description

12/31/2018                                                                              UNOPS Jobs | Vacancy – Asset Management Assistant

Asset Management Assistant

Job categories:  Administration

Vacancy code: VA/2018/B5001/16817

Department/office NYSC, Peace and Security Cluster

Duty station: Mogadishu, Somalia

Contract type Local ICA Support

Contract level: LICA-5

Duration: Open-ended

Application period: 17-Dec-2018 to 10-Jan-2019

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Background Information – PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the eld of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-a$ected countries and other mine action partners. The Head of Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field o ces, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Head of Cluster who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the OEce of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an eective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an oQce within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates

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UNMAS as a component of the United Nations Support O ce in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Functional Responsibilities

The Asset Management Assistant reports to the Logistics and Asset Management O cer as his/her direct supervisor. His/Her Duties and Responsibilities include:

Receive shipment of all Program and Contractor assets, following RIR protocol and liaising closely with Logistics and Procurement o ces to ensure accurate deliveries and records;

Ongoing monitoring and updating of computerized inventory cross-checking with physical veri cation; Prepare reports and correspondence as needed;

Assist with the receipt and inspection of all delivered assets from contractors, suppliers in conjunction with the Logistics Assistant and under the supervision of the Asset Management Associate;

Ensure all stored assets are securely kept, protected from elements, well-organized, and properly accounted for;

Assistant to ensure delivery of items;

Manage stock take of stores on a monthly basis or whenever requested by the Asset Management Associate;

Assist with the monitoring of the safety and security of the warehouses and their compounds;

Manage the asset database to ensure all items are correctly recorded against the correct project number and the correct documentation is supported for each item;

Responsible for asset and inventory management of all the expendable and non-expendable items under each project in order to maintain accurate records for accountability as well as handover of equipment when appropriate;

Ensure that a register for assets, non-expendable property and equipment for o ce is established and maintained/updated on an ongoing basis and the asset lists are updated monthly;

Provide monthly reports are submitted to Asset Management Associate;

Provide overall management, tracking, maintenance and reporting of assets and non-expendable property and equipment and ensure that physical veri cation of assets and equipment is performed on a regular schedule;

Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process;

Implement and maintain sound asset management and inventory control system in accordance with UNOPS Asset Management policy;

Prepare Receipt and Inspection reports for all incoming equipment and supplies;

Issue equipment and supplies and maintain updated inventory record for diFerent sources of funding; Analyze and report the use of expendable items and spare parts;

Performs other duties as assigned by supervisor.

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Competencies

Treats all individuals with respect; responds sensitively to diRerences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end bene ciary Grst. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

E(ciently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneGciaries.

Open to change and Jexible in a fast paced environment. EPectively adapts own approach to suit changing circumstances or requirements. Re ects on experiences and modiTes own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles con ict e ectively, by overcoming diGerences of opinion and Dnding common ground.

Education/Experience/Language requirements

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Education:

First level university degree (Bachelor’s Degree or equivalent) in Business Administration, Supply Chain Management, Logistics, Assets Management or a related Geld with one (1) year of relevant experience; OR

High school/Secondary school diploma with      ve (5) years of relevant experience.

Experience:

Relevant experience is deGned as experience in Business Administration, Supply Chain Management, Logistics or Asset Management;

Computer literacy is required;

Knowledge of UN rules and regulations is desired.

Languages

Fluency in English (reading, writing and speaking) is required.

Fluency in Somali (writing, reading and speaking) is required.

Knowledge of other UN oHcial language is desired.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement

Contract level: LICA-5 (ICSC-5)

Contract duration: Ongoing ICA – Open-ended subject to organizational requirements, availability of funds and/or satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-oVer/Pages/Individual-Contractor-Agreements.aspx (https://www.unops.org/english/Opportunities/job-opportunities/what-we-oQer/Pages/Individual-Contractor-Agreements.aspx)

Additional Considerations

Please note that the closing date is midnight Copenhagen time Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notiVed.

QualiCed female candidates are strongly encouraged to apply.

Work-life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and oXer several Kexible working options. This Policy applies to UNOPS personnel on all contract types across the globe.

For sta  positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

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The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and eGcient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS oCers its partners the logistical, technical and management knowledge they need, wherever they need it.

  • exible structure and global reach means that we can quickly respond to our partners’ needs, while o ering the bene ts of economies of scale.

DISCLAIMER

The screening of your application will be conducted based on the information in your pro le. Before applying, we strongly suggest that you review your UNOPS Jobs pro le

(https://jobs.unops.org/pages/User/CreatePro le.aspx) to ensure completeness, especially the education and experience sections.

RELEVANT STORIES

“UNOPS is a results-oriented organization – it therefore pushes me to perform at my best every day.”

Mariacarmen Colitti

Senior Partnerships and Liaison Advisor

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“While the JPO programme was a learning experience for me, I was also able to share my own knowledge and skills with those I supervised later on.”

Pierre Jullien

Director And Representative, Côte D’ivoire Operations Centre

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