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ASSISTANT COUNTRY FINANCIAL CONTROLLER (ACFC)

  • Anywhere
  • Full-Time

Job Description

VACANCY ANNOUNCEMENT

ASSISTANT COUNTRY FINANCIAL CONTROLLER (ACFC)

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Applications are invited from suitably qualified candidates for the following position:

Job Title: Assistant Country Financial Controller (ACFC)
   
Reports to: Country Financial Controller (CFC), Somalia
   
Liaises with: Programme Managers/Budget Holders
  Programme / Systems Directors
  Logistics and Finance team
  Partners Finance and Management Staff
Direct Reports: Senior Finance Officer, Cash & Bank/CF Management
  Senior Finance Officer, Partners
  Technically: Finance Officer, Baidoa Office
  Technically: Finance Officer, Hargeisa Office
Job Location: Mogadishu office with regular visits to the field and other programme locations (i.e.
  Hargeisa, Baidoa and including visit to Concern partners in line with agreed work plans.
Job Purpose: The incumbent will assist the Country Financial Controller in the day-to-day operations of the
  in-Country accounts and finance functions including but not limited to compliance, controls,
  donor and partner management, reporting, budgets and staff capacity building. Ensures that
  all relevant financial compliance and audit requirements are adhered to while ensuring all
  financial data are accurately captured in the Concern financial system. The incumbent will
  provide support & guidance to senior managers, budget holders in donor compliance issues
  and budget monitoring. The incumbent will oversee the completion of Somalia donor
  management accounts in a timely manner and distribution to budget holders. Contribute to
  the preparation of  draft Financial Report Package (FRP) and Budget/budget revisions for
  review by the Country Financial Controller as per Concern reporting cycle
  The position will also be responsible for the overall oversight of our partners and therefore
  accountable for partner finances. This will include the pre-assessment of partner financial
  capacities, the development of appropriate partner agreements, the monitoring of partner
  expenditure and performance, the development of partner capacity building strategies,
  assisting programme managers in the planning and design phase of the project.
  The position will require a strong training and audit skills in supporting and counter-parting
  partners towards achieving programme objectives and ensuring Concern’s monies are
  utilized in an appropriate and a transparent manner.
  The position will have an oversight role on Fixed Asset Management by ensuring proper
  records are maintained for all organisational assets.
Main duties & Donor Management (Budgeting, Reporting, Filing)
Responsibilities: Liaise with both the Grants & Information Manager and Compliance & Donor
  Accountant to ensure all relevant donor guidelines, policies, circulars and procedures
  are  readily  available,  streamlined,  complied  with  during  both  planning,
  implementation and closeout of grants.

Liaise with Programmes and Prepare/ update a schedule of all reports to be submitted during the year. Ensure that donor report are submitted as per in-country and Dublin guidelines

Perform budget eligibility tests against donor guidelines/requirements during new budget development

Represent the Finance Department internally and externally as and when required i.e. in new proposal/budget development process and reports review etc.

Ensure appropriate and updated soft and hard copy filing and documentation regarding donor budget and report are in place

Budgets and Budget Revisions as per Concern Budgeting Cycle

Follow up on timey submission of budgets from budget holders, undertake review of draft budgets to confirm that it reflects as accurately as possible the financial impact of proposed activities and assist in consolidating finalized Budget Data in to the standard budget pack.

Import the budget to the system (GP) in consultation with the CFC Generate revised budget codes based on revised budget

Ensure appropriate and updated soft and hard copy filing and documentation of the budget information are in place.

Financial Reporting Pack (FRP) as per Concern Reporting Cycle

Assist the CFC during Financial Reporting Pack (FRP) preparations by producing a draft FRP for review with the CFC

Assist in addressing FRP review feedback from HQ

Properly file the final FRP after feedback both in soft and hard copies

Undertake periodical joint review (at least quarterly) of management accounts with budget holders

 

Partner Management

Conduct financial systems assessments with partner organizations using internal assessment tool (CLOFAT). Summarise the findings of the assessment and make recommendation in terms of risk, capacity and training needs.

Ensure the assessment tool completed with Partner organisations are sign off in agreement with the Country Financial Controller, Systems/Programme Director and Programme/Project Managers. Maintain all assessment tools documentation on the Partner file for future reference.

Review partner agreements ensuring that all the relevant clauses are in line with the global Concern procedures and the findings of the assessment.

In consultation with the programme managers and partners, design and development appropriate partner budget timetables and processes and share with finance staff.

Review budgets at the consolidation stage, highlighting areas of variance

Carry out planned and ad hoc reviews/audits to support and monitor partners’ activities on an agreed terms of reference

Using the risk assessment as a base and in conjunction with the Programme Managers and CFC, draw up a Monitoring Support timetable, for Partner Field Visits to prioritize organization visits with the resources available

Ensure Partner’s internal controls are effective by assessing critical processes

Ensure external audits are conducted by partners in compliance with partnership agreements. Review these external audit reports, evaluate the quality/content of the report and auditor and follow up on any issues raised.

Review (and investigate) the partner’s periodic financial reports including supporting documentation and ensure full donor compliance all the time and give a feedback as required

Review disbursement position and facilitate the timely and appropriate release of funds to the partner.

The ACFC will be a resource person for supporting partners on key trainings, development of financial control systems. This will dependant on the needs of the partner as identified in the findings of the assessment, communication and consultation with the partner

Ensure Partner Reports and Findings are circulated to all interested parties within Concern and the Partner.

Ensure monthly partner accounts reconciliation is done, reviewed and in case of any variance, it’s explained and cleared accordingly.

In-Country Finance Offices Management

Line manage finance staff working in the Mogadishu office and ensure delivery of results and ensuring all finance functions are carried out in line with Concern policies and procedures

Review and ensure all financial transactions of the programme are properly recorded in the cashbooks and the cashbooks are timely submitted to the Nairobi

Ensure that financial documents are properly filed and the files are dispatched to the Nairobi office on quarterly basis

Contribute to the production of accurate and timely financial reports of the programme.

Ensure proper records are maintained for organisational asset by carrying out physical count and regular review of asset register

Ensure monthly Cash Facilitator Account reconciliation is done, reviewed and in case of any variance, it’s explained and cleared accordingly

Ensuring that all statutory deductions and taxes in respect of national and international staff are complied with and liaise with relevant authorities in this respect

In consultation with CFC, ensure Mogadishu based finance staff PDRs are completed on time and coordinate their leave and training plans, Identify key issues affecting the performance of the finance department and share ideas for improvement with the CFC

Give financial management support to other field offices

Follow up of recommendations made by the internal and external auditors

 

Other Duties & Staff Management

The position holder will be required to deputise in the absence of the Country Financial Controller.

Assist the Country Financial Controller in the capacity building of finance team members, non-finance managers and provide induction on finance for newly joined and maintain up-to-date induction materials

Maintain good communications within the team and ensure that all information is shared within the team

Pay regular supervisory field visits

Ensuring the non-disclosure of any information acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization except in normal execution of the above duties

Ensuring strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorized personnel only

Ensuring strict adherence to Concern Somalia Financial Procedures and Fraud Policy and remaining within the boundaries of these policies at all times

Ensuring, along with all staff, that all activities are implemented and managed in a

transparent participatory manner and in line with Concern Worldwide policies and procedures

Job specification:          Minimum a Bachelor Degree in Commerce, Finance, Accounting or related field

 

CPA or ACCA professional certification

At least five (5) years’ experience working in a similar role. Experience in an international NGO that works with and through partners is preferred.

Knowledge of international donors’ (e.g. DFID, ECHO, EU, Irish Aid, USAID/OFDA, UNICEF, UNOCHA, WB, WFP etc.) rules, tools and templates

Proficient in computer software applications including at least one accounting/financial software, preferably Microsoft Great Plains (MGP), Excel and Word

Confidentiality, integrity, accountability and attention to detail

Strong communication, interpersonal, organization and planning skills

Able to use initiative and work with limited supervision, be organized, motivated and reliable

Ability to work under pressure and as part of a team Fluent in both spoken and written English and Somali.

Disclaimer Clause This job description is not exhaustive and may be revised by the line
 
  manager from time to time.
How to Apply Interested  candidates,  who  meet  the  above  requirements,  should  submit  their
  application; (cover letter, updated CV and contacts of 3 professional referees) by
  email to som.vacancies@concern.net with the subject of the email as “Application for
  Assistant Country Financial Controller (ACFC)” by Thursday, 15th August 2019.
  ONLY shortlisted candidates will be contacted for interview.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.

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