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Country Logistics & Administration Coordinator -Mogadishu

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  • Post date:3 Dec 2019
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Job Description

Country Logistics & Administration Coordinator (open to Somali nationals only) Mogadishu, Somalia,

Norwegian

Refugee Council

P.S: Please ensure that you fill in all details before submitting your application on WebCruiter.

Empty and incomplete applications will not be considered.

Norwegian Refugee Council

(NRC) is currently looking for professionally confident, self-motivated, experienced and committed team player for the post of Country Logistics and Administration Coordinator based in Mogadishu, Somalia.

We are particularly looking for a positive individual with strong communication skills, who can build trust and confidently navigate both internally and externally at different levels. The duration of this post is 12 months with the possibility of extension.

The Logistics and Administration Coordinator will be responsible to establish and manage overall logistics and administration in the country operation, including structures and staffing level. Responsible to ensure compliance to NRC standards and donor requirements. Responsible for procurement, fleet management, warehousing and asset/inventory management in NRC’s programme/project implementation.

NRC in Somalia

NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions.

NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

Generic Responsibilities:

Ensure that the country set up for logistics complies with NRC Logistic handbook, policies and donor requirements

Lead the logistics and administration management

Undertake medium- and long-term planning vis-à-vis logistics requirements

Capacity building and support of logistic and non-logistic staff with logistical responsibilities

Conduct periodic compliance checks and implement quality control measures of country logistic functions

Ensure proper donor compliance and internally reporting is accurately documented Ensure that NRC’s resources are utilized in most efficient and effective ways

Ensure anti-corruption, transparency and cost-efficient focus in procedures and trainings

Establish filing systems/archives according to NRC logistics and administration standards in all offices Contribute to the identification of opportunities to implement cash-based interventions and market-

based programmes by participating in assessments and response analysis discussions.

Application d… 17/12/2019 Full-time/par… Full-time
Employer: Norwegian Refugee Employment … Contract
Council Percentage o… 100
Title: Country Logistics & Webcruiter ID: 4165943827
Administration
Positions: 1
Coordinator
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Duties and responsibilities

Specific Responsibilities:

Procurement

Implement effective procurement planning with the aim to establish a reliable, consistent and effective supply chain within the country programme

Actively work with Area Offices and Specialists to standardise specifications and evaluation criteria across the operation

Drive the identification and establishment of procurement categories that will benefit from the contracting of long-term/ framework agreements

Provide the necessary monthly logistics reports including informed analysis of these for management decision-making

Push the reduction of lead times in the procurement process while improving the quality of the procurement processes

Responsible for ensuring continuous existence of and updated agreements with suppliers and identify areas of improvement Responsible for ensuring regular market surveys are undertaken in the country programme

Warehousing

Ensure that NRC’s system for stores and warehouse management are in place for receiving and dispatching items

Improve the accuracy and frequency of stock reporting Enforce routines to prevent the build-up of dead stock

Conduct spot checks on storage points around the country

Asset & Inventory Management

Ensure that NRC’s system for asset management are in place for tracking and maintaining items Implement a centralized asset registration mechanism for new assets and lead the clearing up of existing asset tracking lists

Consolidate and standardize assets across the different categories and offices

Establish routines and maintenance contracts to ensure that assets are correctly maintained in line with manufacturer instructions

Implement mechanism for planning the replacement of assets and eventual disposal

Fleet Management

Ensure that NRC’s system for fleet management are in place for ensuring a safe and cost-effective fleet of vehicles

Implement vehicle reporting and tracking platform to improve reporting and visibility

Ensure that routines are in place for the induction and training of all drivers to ensure drivers are aware of their responsibilities and drive in a safe and economical manner

Improve the availability and effectiveness of the existing fleet

Administration

Ensure that NRC country office and guesthouse are managed/maintained to the NRC standards, and develop and or review standards for NRC services in such premises where required

Ensure that the administration teams maintain good systems and practices in the management of flights, accommodation and events

Ensure that the administration team at country office process the relevant applications to government offices to facilitate visas, registrations, imports, etc. in a timely and effective manner

Lead the management meetings, workshops and other public events at the country office.

Qualifications

Bachelor’s Degree in procurement, logistics, supply chain or related field

Minimum 3 years of experience from working as a senior Logistician in a humanitarian/recovery context

Previous experience from working in complex and volatile contexts Documented results related to the position’s responsibilities

Knowledge about own leadership skills/profile Fluency in English, both written and verbal

Personal qualities

Ability to follow policies and procedures and work systematically Able to work in a team, and motivate others

Able to analyze information, prioritize and take decisions and responsibility Excellent organization and planning skills

Able to work well under pressure and frequent travel to field offices

Keen to work in a busy environment, and take pride in working hard and achieving results Strong computer skills, especially in Excel and web-based database and use of email

Strong English language skills, both written and verbal

Behavioral Competencies:

Managing resources to optimize results Managing performance and development Analyzing

Handling insecure environments Empowering and building trust

We can offer

Contract period: 12 months with the possibility of extension.

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Mogadishu, with frequent travel to field offices

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct

and the four organizational values: Dedicated, innovative, inclusive and accountable.

Additional Information:

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

Email and paper applications will not be considered.

Qualified female candidates are particularly encouraged to apply.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.

We work in crises across more than 30 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP is a global provider of expertise that contributes to solving challenges in the humanitarian, development and peacebuilding sectors. Our ul mate goal is to strengthen the resilience, and protect the lives, rights and livelihoods of vulnerable people and communies

NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on

and advocating for people displaced within their own country.

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