8 Jul 2019

Finance & Administrative Assistant

Job Description

Finance & Administrative Assistant, Burao

Terms of Reference

Position Title: Finance & Administrative Assistant, Burao
Reporting to: Finance & Administrative Officer, Hargeisa, and
  Regional Co-ordinator, Togdheer
Duty Station: Burao
Area of Operation: Somaliland
Start Date and 1 August 2019 –31 March 2020, with the Possibility of
Employment Period: an Extension
Deadline for 22 July 2019. Applications will be reviewed on a
Application rolling basis.

Position’s Overall Objective

The role of the Finance & Administrative Assistant in Burao is to support the Locally Driven Justice project of Horizon Institute with bookkeeping, administration, procurement and logistics.

Responsibilities and Tasks

To achieve the position’s objectives, the Finance and Administrative Assistant will perform the following tasks and undertake the following responsibilities:

  • Office management (respond to inquiries, day-to-day office movement including staff travel, routinely re-order office supplies);
  • Perform general duties including, but not limited to, photocopying, scanning and filing;
  • Manage petty cash and payments to vendors and service providers;
  • Manage the accommodation of staff and consultants visiting the Burao office;
  • Manage the filing, meeting minutes, storage and security of all documents;
  • Manage staff attendance sheets and timesheets;
  • Manage the repair and maintenance of office equipment;
  • Monitor property leases and internet services to ensure timely payment;
  • Set up and coordinate meetings and conferences;
  • Maintain and update vendors/suppliers list for procurement purposes;
  • Develop order requests and contact vendors and suppliers for quotations;
  • Asset tagging and update of the inventory list;
  • Monthly scanning of finance vouchers and supporting documents to Finance and Administration Officer in Hargeisa;
  • Keep track of all bills and ensure timely submission to the Finance and Administration Officer in Hargeisa for payment;
  • Additional tasks as assigned by the Togdheer Regional Co-ordinator and the Finance and Administrative Officer in Hargeisa.

Competencies

  • Bachelors’ degree in Accounting or Business Administration;
  • 2 years’ work experience with NGOs;
  • Strong organizational skills with proven ability to prioritize tasks and meet deadlines;
  • Strong interpersonal skills;
  • Excellent communication skills;
  • Excellent computer skills, particularly with Microsoft Excel spreadsheets;
  • Proficiency in English (Spoken and Written);
  • Able to take initiative and additional responsibilities and work without supervision to accomplish results;
  • Integrity and ability to maintain discretion regarding organizational information.

To apply please send a cover letter and CV detailing relevant experience to recruitment@thehorizoninstitute.org

Only short-listed applicants will be contacted.


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