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Finance & Administrative Assistant

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  • Full-Time

Job Description

Finance & Administrative Assistant
  Terms of Reference
   
Position Title: Finance & Administrative Assistant
Reporting to: Finance & Administrative Officer, Hargeisa
Duty Station: Hargeisa
Area of Operation: Somaliland
Start Date and 9 November 2019 –31 July 2020, with the Possibility of
Employment Period: an Extension
Deadline for 2 November 2019. Applications will be reviewed on a
Application rolling basis.

Position’s Overall Objective

The role of the Finance & Administrative Assistant in Hargeisa is to support the Locally Driven Justice project of ​Horizon Institute with bookkeeping, administration, procurement and logistics.

Responsibilities and Tasks

To achieve the position’s objectives, the Finance and Administrative Assistant will perform the following tasks and undertake the following responsibilities:

  • Office management (respond to inquiries, day-to-day office movement including staff travel, routinely re-order office supplies);
  • Perform general duties including, but not limited to, photocopying, scanning and filing;
  • Manage petty cash and payments to vendors and service providers;
  • Manage the accommodation of staff and consultants visiting the offices of Horizon in Hargeisa;
  • Manage the filing, meeting minutes, storage and security of all documents;
  • Manage staff attendance sheets and timesheets;
  • Manage the repair and maintenance of office equipment;
  • Ensure the smooth running of Horizon’s satellite offices in Hargeisa;
  • Monitor property leases and internet services to ensure timely payment;
  • Set up and coordinate meetings and conferences;
  • Maintain and update vendors/suppliers list for procurement purposes;
  • Develop order requests and contact vendors and suppliers for quotations;
  • Asset tagging and update of the inventory list;
  • Monthly scanning of finance vouchers and supporting documents;
  • Keep track of all bills and ensure timely submission to the Finance and Administration Officer for payment;
  • Additional tasks as assigned.

Competencies

  • Bachelors’ degree in Accounting or Business Administration;
  • At least 4 years’ work experience;
  • Strong organizational skills with proven ability to prioritize tasks and meet deadlines;
  • Strong interpersonal skills;
  • Excellent communication skills;
  • Excellent computer skills, particularly with Microsoft Excel spreadsheets;
  • Proficiency in English (Spoken and Written);
  • Able to take initiative and additional responsibilities and work without supervision to accomplish results;
  • Integrity and ability to maintain discretion regarding organizational information.

Qualified and interested candidates should submit an application to recruitment@thehorizoninstitute.org with the subject heading “Finance & Administrative Assistant in Hargeisa” by 2 November 2019 enclosing a CV and a one-page cover letter.

Only short-listed applicants will be contacted.

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