Finance Assistant – Hargeisa Sub office
Closing date: 03 Jul 2018
OBJECTIVES OF THE PROGRAMME:
To eradicate Polio from Somalia by the year 2018 through routine and supplementary immunization and high quality AFP surveillance system. To reduce morbidity and mortality from other Expanded Program on Immunization (EPI) target diseases
THE SUCCESSFUL CANDIDATE WILL:
The incumbent will perform the following duties:
Contribute to the preparation and development of worksheets with breakdown of funds needed in each province/division/district for National Immunisation Days (NIDs) and other programme components.
Timely implementation of funds distribution to each area in accordance with established criteria and procedures.
Participate in planning and preparation of proposals for the National Polio Programme, particularly with regard to cost estimates for NID operation cost, annual and 3 years plan.
Initiate, consolidate and prepare periodic reports and co-ordinate with the Regional Office for funding needs.
Reconcile expenditures with the cash books through the imprest returns on monthly basis.
Administer and manage the E-Imprest system. Ensure proper implementation of financial procedures, systems and internal controls according to GSM operations and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.
Initiate, verify and process financial transactions and payments for WRO office and sub- offices related to staff and non staff costs, POs, running costs, local purchases, etc, based on authorizations received from EMRO and GSC. Maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions in compliance with WHO financial rules and procedures.
Settle travel claims of Polio staff ensuring that travel dates correspond to period of travel authorized.
Ensure timely transfer of program funds and award budgeting GSM work plans. Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches.
Reconcile cash books with bank statements to compute gain and loss in exchange rate on monthly basis and maintains liaison with officials of local banks to obtain day-to-day information on exchange rates, change in procedure and regulations and matters pertaining to maintenance of office bank account.
Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work, identify gaps and recommend solutions. Update and maintain all financial filing systems and records (electronic and hard copies).
Replace and assist other colleagues in the team and perform other related financial and administrative duties as required.
Knowledge of the organization’s policies and regulations in general, and in particular, regarding project activities and financial procedures.
Ability to translate routine correspondence
Good analytical skills, multitasking and adaptability to challenging situations
EDUCATION AND SKILLS:
Completion of secondary education; training in business administration/commerce and or technical courses in a field related to the work performed.
University degree in accounting, commerce or business administration
At least eight years of related experience in accounting and/or administrative work
Relevant experience in financial management for immunization or other public health program
Relevant experience within the UN system
Very good knowledge of English and the local language. French is an asset.
Setting an Example
Communicating in an effective and credible Way
HOW TO APPLY:
Interested applicants meeting the ‘Essential qualifications’ may apply. A completed online Personal History Form in e-Recruitment has to be filled in and then submitted to the following addresses. firstname.lastname@example.org e-Recruitment can be accessed from any Internet connection. Additional information, instructions and help can be found at: http://www.who.org/employment/en/ (external candidates).
Career Categories: Administration/Finance
Years Of Experience: 5-9 years