12 Sep 2019

Logistic & Administrations Intern

Job Description

Logistic & Administrations Intern – Dollow (open to Somali nationals only)

Somalia, Norwegian Refugee Council

P.S: Please ensure that you fill in all details before submitting your application on WebCruiter.

Empty and incomplete applications will not be considered.

NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

NRC Somalia is part of NRC’s East Africa and Yemen regional operation which comprises of large-scale multi-country humanitarian and early recovery interventions spread across nine countries (Kenya, Somalia, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania). NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.

Role Specific Information

The purpose of the assistant intern position is to assist in the day to day implementation of the support functions responsibilities.

Application d… 25/09/2019 Full-time/par… Full-time  
Employer: Norwegian Refugee Employment … Apprenticeship  
  Council Percentage o… 100  
   
Town/city: Dollow Webcruiter ID: 4130376448  
   
Title: Logistic & Positions: 1  
  Administrations Intern
       
Social sharing :  
 
 
Duties and responsibilities  
Generic responsibilities  

Adhere to NRC policies, tools, handbooks and guidelines

Assist with the implementation of the support function portfolio according to plan of action Prepare and develop status reports as required by management

Ensure proper filing of documents

Promote and share ideas for improvement of the support function

 

Specific responsibilities

Ensure all procurement processes are in compliance with logistics handbook and donor requirements Preparation of RFQs, getting quotations, prepare bid analysis and upload POs.

Liaise with suppliers to ensure prompt and accurate delivery of goods and services.

Assist with Organizing of transport of materials according to procedures on a timely manner Manage inventory list for the Dollow field office and update when new items are bought

Ensure accurate inventory reports are sent to the logistics coordinator on a timely manner.

Ensure there is a proper filing system for procurement documents for easier retrieval and when needed and also an archive for old documents.

Facilitate the receiving and dispatching of supplies and project materials to the respective field offices on a timely manner.

 

Fleet management.

Arrange for staff and visitor’s flight bookings, transport and accommodations. Ensure that the telephone bills, electricity and water bills are paid on time

Ensure adequate inventory of office and guesthouse supplies and consumables Supervise and appraise the cleaners and cooks

Receive all incoming supplies; inspect and verify for conformity to the order specifications and delivery notes.

Ensure that all goods received are stored in assigned storage locations and handled as per NRC procedures of safety, security, accountability and transparency.

Distribute materials, products, parts and supplies to field staff based on NRC procedure.

Monitor the operations in the warehouses to ensure adherence to policies, process, procedure and guidelines.

Conduct periodic inventory of stock and ensure that relevant documentation are created, updated and accurate.

Consolidate material update reports for programs and advise on stock levels.

Ensure effective trucking of materials in the warehouse and returns from the field.

Ensure proper and clear records of all incoming and outgoing materials in the warehouses are kept and maintained in standard NRC templates.

Review stock details and recommend disposal of excess, expired, defective or obsolete stock. Compile periodic stock reports.

Requisition, receive, record, distribute and maintain adequate inventory of office and guesthouse supplies and consumables.

Ensure order and cleanliness of the offices and accommodation facilities.

Organize facilities maintenance and cleaning of the warehouses and other storage facilities. Any other duties assigned by your supervisor

Qualifications

Minimum of Higher Diploma in Business Administration or Logistics related field preferred Minimum of 1 year of experience in a similar role

Experience working in a humanitarian and volatile context. Documented results related to the position’s responsibilities Knowledge about own skills/profile

Knowledge of English is a mandatory

 

Personal qualities

Good communication and interpersonal skills

Wide knowledge of the NGO operations and the dynamics of the humanitarian sector is an advantage A strong administrative service orientation

Keen sense of compliance with policy and procedure Personal conflict resolution and problem solving skills

Ability to keep up to date with modern trends in technology and match this with internal specifics Possess cultural awareness and sensitivity

Hands on experience in server installations and configurations

Ability to analyze, troubleshoot, support and implement technical solutions at all levels Ability to work independently and as part of a team

 

We can offer

Contract period: 6 months

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Dollow

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose. NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

Location: Dollow Somalia

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