2 Dec 2018

Logistics Assistant

Job Description

Career Opportunities: Logistics Assistant, G5 Dhusamareb (101865)
Requisition # 101865 – Posted 29/11/2018 – Fixed Term – Africa, Central & Eastern – Somalia – Galkayo – Working Job Language (2) – LOGISTICS
Job Description

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
Posting Dates:

Opening Date:  29th November 2018                                                                Closing Date: 12th December 2018
Organizational Background:

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, nutrition and food assistance for assets creation through provision of in-kind and cash-based transfers.

This position is open to qualified Somali candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.
Duties and Responsibilies:

Under the direct supervision of the Logistics Officer and the overall supervision of the Head of Area/Sub-Office, the incumbent undertakes the following responsibilities:

Confirm receipt for all waybills issued for the monthly local dispatches and follow up with respective contractors for timely return of the waybills;
Receive and verify invoices from vendors and forward to Nairobi Liaison Office for further processing and payment;
Share Monthly Statements with the retailers for verification and submit to the Logistics focal point in Nairobi Liaison Office;
Organize and facilitate Retailer Relationship Management (RRM) meetings for all retailers within your area of work and prepare minutes;
Liaise with various departments on matters pertaining to the Logistics function on Cash Based Transfers;
Train retailers on the use of Point of Sale (POS) machines, Invoice reconciliation and generating reports;
Conduct oversight missions to retailers’ shops to ensure they are in line with the contract terms and conditions.
Deal with retailers’ complaint forms on payment delays, problems related with the POS machines and then forward the issue to the concerned parties;
Conduct pre-selection Micro and Macro-supply chain assessment and launch Expression of Interests (EOI) in collaboration with the Procurement Unit;
Monitor the performance of vendors and participate in all retailers’ evaluation activities;
Monitor and report on market prices, availability of commodities, food quality, food expiry dates and general hygiene at traders’ shops;
Provide guidance to other support staff, to assist them in completing standard tasks to agreed standards and deadlines;
Perform other related duties as required.
Minimum Qualifications:

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience:

At least four years of responsible support experience in logistics operations. Experience in cash-based transfers and retail management is desirable.

Language:

Fluency in both oral and written communication in English and Somali is a requirement.

Knowledge and skills:
Sound knowledge in innovative developments in cash-based transfers technologies and retail engagement strategies;
Demonstrated experience in retailer onboarding process, retailer relationship management and supply chain and corridor monitoring;
Experience in data management and analysis;
Hands on logistics experience in the UN or INGOs is desirable.
Application Instructions;

Interested and qualified candidates are requested to submit online applications through E-Recruitment :

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.
.

Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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