3 Aug 2019

Logistics Assistant (Field Operations)-Jijiga (3), Gode (2), Kebridehar (2), Dollo Ado (1)

Job Description

Logistics Assistant (Field Operations)-Jijiga (3), Gode (2), Kebridehar (2), Dollo Ado (1)
United Nations World Food Programme – WFP Ethiopia
Category: Admin, Secretarial and Clerical, Logistics, Transport and Supply Chain, Warehouse, Supply Chain and Distribution

Location: Jijiga (3), Gode (2), Kebridehar (2), Dollo Ado (1), Somali

Career Level: Mid Level ( 2+ – 5 years experience)

Employment Type: Full time

Job Description

ABOUT WFP

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.

WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ORGANIZATIONAL CONTEXT

These jobs are found in Ethiopia Country Office. Job holders report to Field Logistics Officer, a Head of Sub Office, or the designate.

At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

Jobholders will support the implementation, integration and day-to-day handling of new Supply Chain initiatives and coordinate the communication with the woreda-based field monitors on food delivery schedule, timely confirmation of receipts and monitoring of logistics activities by WFP partners on the ground.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

This position is a Special Service Agreement (SSA) -level 5 for a 6-month contract

ACCOUNTABILITIES:

Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
Support timely planning and delivery of commodities and supplies to authorized partners and destinations.
Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all inquiries with a high standard of client service mind-set.
Assist in monitoring inventory management processes to track trends and account for the inventory status from source to the beneficiary.
Assist in the management of commodity accounting data quality and integrity.
Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
Process documentation for the execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
Liaise with an internal and limited number of external stakeholders to support efficient logistics operations management.
Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines
Provide support to other logistics functions, as / when required;
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
Experience analyzing data (on commodities, funds, etc.) and drafting reports.
Experience in measuring service providers’ performance against set KPIs.
Experience in assisting the preparation of contract documentation.
Experience in providing technical business support in corporate systems.
Job Requirements

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Two or more years of relevant progressively responsible experience in Supply Chain or related area.

Language: Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.

 

How to Apply

WFP is an equal opportunity employer. Female candidates meeting the above qualifications are encouraged to apply online through WFP recruitment website.

This VA is open ONLY to Ethiopian Nationals.

Public access (for external VA): Public – 106464

Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.


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