3 Sep 2019

Logistics Senior Assistant

Job Description

Logistics Senior Assistant
Job categories: Procurement
Vacancy code:VA/2019/B5001/18495
Department/office: NYSC, Peace and Security Cluster
Duty station: Mogadishu, Somalia
Contract type: Local ICA Support
Contract level: LICA-5
Duration: on-going, subject to organizational requirements, satisfactory performance and availability of funds
Application period: 28-Aug-2019 to 11-Sep-2019
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
 Background Information – PSC
Peace and Security Cluster
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Head of Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Head of Cluster who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.
UNMAS
United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.
UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.
 Functional Responsibilities
The Logistics Senior Assistant reports to the Logistics and Asset Management Analyst as his/her direct supervisor. His/her Duties and Responsibilities include:
Liaise with the Procurement and Logistics Unit for purchase orders, shipping documentation and waybills;
Receipt of goods and equipment for the office, inspection and report preparation;
Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process;
Liaise with Procurement and Logistics team to receive documents of the incoming shipments from international vendors;
Support in the organization of shipments, customs clearance arrangements, preparation of documents for UNOPS shipments (received/sent);
Implement follow-up actions, address delays and bring to the attention of supervisor;
Prepare customs clearance for air, road and sea shipments arriving in Somalia for Mine Action Somalia Programme;
Liaise with respective ministries/custom clearance contractor to get clearance letters and approvals on time before arrival of shipment in country;
Ensure timely receipt of clearance letters from ministries and delivery of goods;
Arrange transport of goods from the airport and seaport to Mine Action Somalia camp in Aden Abdulle International Airport, Somalia;
Hand over goods to Asset Management team to be recorded in the database;
Coordinate loading/ Customs clearance of cargo for outward shipment to other national locations within Somalia;
Careful monitoring of the movement of equipment into and within the area of responsibility;
Maintain a log of all delivered cargo/ shipment and support in developing a tracking system to assist the supervisor in following up on pending issues;
Ensure registration of vehicles upon arrival in Somalia;
Ensure compliance with United Nations Sanctions Committee for goods arriving in Somalia;
Ensure all damaged goods in transit are reported to the supervisor in timely manner;
Assist with the preparation of reports, tables, and charts etc;
Apply technical skills and knowledge in formatting and presentations, ensuring appropriate presentation style and accuracy of information;
Conduct routine follow up action on deliveries and supply chain on behalf of the supervisor, and inform him/her of status;
Prepares letters, memorandums, faxes, email, etc.;
Monitor progress and liaise with vendors during the entire procurement and supply chain cycle; including investigation and resolution of post-order problems and preparation of progress reports on procurement and supply chain matters;
Ensure proper inventory is followed by liaising with the Procurement and Logistics unit or projects on receipt of goods, equipment and services in view of obtaining proper delivery report, Receiving and Inspection Report (RIR) or relevant certificates;
Ensures that dangerous goods are transported in accordance with the applicable international Dangerous Goods Regulations;
Other tasks assigned by the immediate supervisor or Head of Unit.
 Education/Experience/Language requirements
 *CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
Education:
First Level University Degree (Bachelor Degree or equivalent) in Business Administration, Supply Chain Management, Logistics, Asset Management or other related field with one year of relevant experience; OR
High School (Secondary or equivalent) with five years of relevant experience is required.
 Experience:
Relevant experience is defined as experience working in Logistics, Asset Management, Cargo Management, Supply Chain Management or Support Services.
Computer Literacy is required.
Language:
Fluency in English (speaking, writing, and reading) is required.
Fluency in Somali (speaking, writing and reading) is required.
 Competencies
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
 Contract type, level and duration
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-5
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
 Additional Considerations
Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
 Background Information – UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.


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