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26 Nov 2018

People and Culture Coordinator

Job Description


For Somaliland Residents Only

People and Culture Coordinator: Hargeisa, Somaliland

The People & Culture Coordinator will provide business partnering and administration of the human resource function inWorld Vision Somaliland in line with WV Somaliland People & Culture policies, Partnership standards and Somaliland labor laws. The position holder will have a keen eye on providing efficient customer service to all departments and relevant partners.

Major Responsibilities:

Recruitment and On-boarding

  • Coordinate recruitment processes for Somaliland operations in line with WV Somaliland recruitment policy and promote diversity and gender balance.
  • Develop quarterly workforce plans in liaison with Project Managers
  • To ensure accurate entry of information by the hiring manager in HRIS and facilitate short listing processes in collaboration with the hiring managers
  • Organize and facilitate interviews for panel members, draft interview minutes and send interview documents for review by the P&C Manager before an offer is made
  • Coordinate the onboarding processes for all new staff.
  • Ensure all Somaliland employee files are consistently updated.

Contract Management

  • Maintain an up to date staff list with contract dates on a monthly basis to be shared with the Operations managers and People &Culture Manager
  • Track all contract end dates and ensure probation appraisals, renewals and/or giving of notices are done in a timely manner.
  • Ensure that employee changes for Somaliland are entered in HRIS
  • Coordinate separation processes for staff who are leaving the organization

Staff Compensation/Benefits and Staff Care

  • Manage Somaliland Staff medical scheme in close working with the Staff Well Being Coordinator.
  • Collate and coordinate Somaliland staff payroll changes to ensure accuracy of payroll in consultations with the Compensation Coordinator.
  • Coordinate staff welfare initiatives andensure documentation of meeting minutes during staff general meetings.

Training and Development/Performance Management

  • Orient new staff on performance management tools and Learning & Development policy & processes
  • Monitor submission and report submission rates of performance agreements, mid-year and annual performance reviews to the Training & Development Officer
  • Provide input in the assessment of annual training needs in collaboration with project managers and the Training and Development Officer

Qualifications:  Education/Knowledge/Technical Skills and Experience

  • A University degree in Human Resources Management, Business Administration, Social Sciences or its equivalent.
  • A minimum of four years’ experience in recruitment, benefits administration, records management, contract management and HR policy administration in a large international organization;
  • Must have a proven track record of integrity and honesty and the ability to apply HR principles in a fair and consistent manner.
  • Must demonstrate very good understanding of Somaliland labor laws and its application.
  • Able to maintain performance expectations in diverse cultural contexts, psychologically stressful environments and physical hardship conditions with limited resources.
  • Should have good report writing skills, can articulate issues clearly with good negotiation and facilitation skills.
  • Should be very organized with excellent multitasking skills and ability to engage successfully with external stakeholders like the government.
  • Should demonstrate superior knowledge using Microsoft Word, Excel and PowerPoint
  • Excellent attention to details with good analytical skills.

AllInterested and qualified candidates should log on to;

For detailed requirements and qualifications for the above jobs.

Kindly note:  All academic certificates will be verified with the issuing academic institution.

All applications should be received by 7th December, 2018. Only shortlisted candidates will be contacted.

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