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25 Sep 2019

Procurement Specialist

Job Description

The Federal Goverment of Somali

Ministry of Energy and Water Resources

REQUEST FOR EXPRESSIONS OF INTEREST (REOI)

COUNTRY:                      Federal Government of Somalia (FGS)

NAME OF PROJECT: Somali Electricity Access Project (SEAP)

PROJECT ID: P165497 Grant No.: TF A9159
Assignment Title: Procurement Specialist
Reference No.: SO-MOEWR-104109-CS-INDV
Place of assignment: Mogadishu, Somalia
  1. Background

The Federal Government of Somalia (the Government) is currently implementing one World Bank

  • funded project in the energy sector. The Government has secured a grant from the World Bank to implement the Somali Electricity Access Project (SEAP). The project development objective is to expand access to electricity in targeted urban, peri-urban, and rural communities. The Ministry of Energy and Water Resources (the Ministry) will establish a Project Implementation Unit (PIU) to carry out the day to day activities of project planning, coordination and implementation of the Somali Electricity Access Project (SEAP). The Ministry intends to engage a consultant to work as Procurement Specialist of World Bank – financed energy sector projects within the PIU.

The project comprises of the following four components: (i) Electrification of households and small businesses through standalone solar home systems; (ii) Analytic work for enabling electrification through Solar Powered / Hybrid Mini-grids; and (iii) Technical Assistance, Capacity Building and Project Management.

The Ministry of Energy and Water Resources (MoEWR) intends to apply part of the proceeds of the Grant to hire a procurement specialist as part of the Project Implementation Unit.

  1. Scope of Work and Responsibilities:

The scope of work for the assignment include but not limited to the following tasks:

  • Observe, understand and implement all the project procurement activities consistent with the Regulations, Guidelines and Financing Agreement; (ii) Assist in the preparation, consolidation and monitoring of Procurement Plans using STEP; (iii) Provide support in developing invitations for bids (IFB), requests for expressions of interest (ROEI) and Terms of Reference (TOR) for all procurement activities; (iv) Assist in preparation of bidding documents for Goods, and Non-consulting services and Request for Proposals for consultancy services in conformance with the

World Bank Regulations as well as the Federal Government of Somalia’s procurement regulations,

where applicable; and all other specific tasks detailed in the Terms of Reference (TOR) for the assignment that can be found at the following website:  www.moewr.gov.so or can be provided upon submission of application in person or by e-mail provided below.

  1. Selection Criteria:

Selection shall be based on qualification and experience of the candidate and followed by an interview. The minimum qualification, experience and skills should include:

A Bachelor’s Degree from a recognized University in relevant discipline e.g. Procurement Supply Chain Management, Engineering, Law, Finance, Accounting, Business Administration, Commerce or equivalent; A Master’s degree in the relevant field or Professional qualification in

Supply Management (professional qualification in procurement from a recognized body such as Chartered Institute of Purchasing and Supply (CIPS) U.K. or the Institute of Supply Management or Procurement Training (ISM) USA or any other accredited institution) would be an added advantage; At least eight (8) years of direct relevant work experience including broad expertise in the management of procurement in the public sector or private sector; Minimum of 3 years’ experience in implementing procurement actions according to international organizations guidelines such as the World Bank, African Development Bank, the United Nations, etc. for procurement of goods and services; Good knowledge of the current concepts, principles and approaches to international procurement, and public procurement systems;

  1. Duration:

The duration for the assignment is 12 months, renewable based on satisfactory performance and availability of budget.

  1. The Ministry of Energy and Water Resources now invites eligible Individual Consultants to indicate their interest in providing these services. Interested Individual Consultants must submit their Curriculum Vitae (CV) and cover letter indicating that they are qualified to perform the services..
  2. The attention of interested Consultants is drawn to paragraphs 3.14, 3.16 and 3.17 of the World

Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment Financing Goods, Works, Non-Consulting and Consulting Services dated July 2016 and revised in November 2017 and August 2018, (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

  1. A Consultant will be selected in accordance with the Individual Consultants Selection method set out in the World Bank’s Procurement Regulations.
  1. Mode of submission of Applications and deadline:

Interested Consultants may obtain further information including a detailed Terms of Reference at the address given below from 8:30 to 3.30pm Mogadishu time (Excluding public holidays).

Expressions of interest (EOI) and CV must be delivered (in person or by e-mail) in a written form in three (3) hard copies (if not by e-mail)to the address below by 09 October 2019 at 16:00 Hours (Mogadishu Time) – Subject marked clearly as – Application for Procurement Specialist

Project Implementation Unit

Ministry of Energy and Water Resources

Federal Government of Somalia

Email: seap.procurement@gmail.com and copy dg@moewr.gov.so

ANNEX : TERMS OF REFERENCE

Procurement Specialist

Somali Electricity Access Project (SEAP)

Ministry of Energy and Water Resources, Federal Government of Somalia

  1. Background

The Ministry of Energy and Water Resources (the Ministry) will establish a Project Implementation Unit (PIU) to carry out the day to day activities of project planning, coordination and implementation of the Somali Electricity Access Project (SEAP). The Ministry intends to engage a consultant to work as Procurement Specialist within the PIU. These Terms of Reference define the scope of activities and responsibilities of the Procurement Specialist.

  1. Project Overview

The Federal Government of Somalia has secured a grant from the World Bank to implement the Somali Electricity Access Project (SEAP). The project development objective of SEAP is to expand access to electricity in targeted urban, peri-urban, and rural communities. SEAP consists of three components:

Component 1: Electrification of households and small businesses through standalone solar home systems

This component aims to reduce market barriers for the private sector to provide modern energy access through solar home systems and targets (i) poorer households and small businesses in areas that cannot afford to connect to mini-grid services; (ii) households and businesses in these areas that are not sufficiently close to a mini-grid to be economically connected; (iii) isolated villages and smaller settlements where mini-grids do not make economic sense; and (iv) nomadic pastoralists whose livelihoods do not lend themselves to a fixed electricity connection. This component will fund a range of market-building supply- and demand-side interventions in response to these challenges. The proposed intervention includes: Seed and result based grants, consumer awareness and quality assurance.

Component 2: Analytic work for enabling electrification through Solar Powered / Hybrid Mini-grids

This component will support the mini-grid sector in Somalia. this component is expected to include the following activities: (i) Detailed geospatial mapping, (ii) Review of property rights and land issues pertaining to energy infrastructure investment, (iii) Pre-feasibility studies for hybridization,

  • Pre-feasibility studies for greenfield (new) sites identified in geospatial mapping, (v) Developing structuring options for the financing, operation, and ownership of new mini-grids; and
  • Defining legal, institutional and financing arrangements for developing mini-grids.

Component 3: Technical Assistance, Capacity Building and Project Management

This component will support a range of activities to strengthen the capacity of the Ministry and overall energy sector management, power and access planning, and provides support for project management/implementation, including staffing of the PIU.

  1. Scope of Work for the Procurement Specialist 3.1. Objective of the Assignment

The objective of the consultancy is to provide technical assistance to the Ministry of Energy and Water Resources, and to increase efficiency in processing of procurement and management of contracts under SEAP. The consultancy will also support the achievement of value for money with integrity in achieving the project development objectives through:

  1. Ensuring the proper and speedy implementation of the project by deploying agreed procurement regulations and effective use of available resources in accordance with the

World Bank’s and Federal Government of Somalia’s Procurement Policies, Regulations and Procedures.

  1. Manage and monitor the project Procurement activities using the Bank’s Systematic

Tracking of Exchanges in Procurement (STEP)

  1. Supporting and strengthening of the structures for procurement implementation and management in the Ministry of Energy and Water Resources
  2. Provision of technical procurement support to the Ministry of Energy and Water Resources procurement staff to enable them effectively carry out the activities included in the procurement plan.

3.2. Responsibilities

Provide guidance and assistance in procurement of goods, works and consulting services in compliance with the World Bank Procurement Regulations for Borrowers and as appropriate with the Federal Government of Somalia’s procurement regulations, and more specifically:

  1. Observe, understand and implement all the project procurement activities consistent with the Regulations, Guidelines and Financing Agreement
  2. Assist in the preparation, consolidation and monitoring of Procurement Plans using STEP
  3. Provide support in developing invitations for bids (IFB), requests for expressions of interest (ROEI) and Terms of Reference (TOR) for all procurement activities
  4. Assist in preparation of bidding documents for Goods, Works and Non-consulting services and Request for Proposals for consultancy services in conformance with the World Bank Regulations as well as the Federal Government of Somalia’s procurement regulations, where applicable.
  5. Assist in the preparation of evaluation criteria, templates, guidelines and procedures.
  6. Ensure quality of Procurement Documents, evaluation reports, contract documents before they are submitted to the World Bank for review and Clearance.
  7. Assist in the preparation and submission of procurement status reports and procurement performance reviews and reporting
  8. Build procurement capacity in the Agencies through hands-on training to the Project procurement staff.
  9. Support the agencies to handle technical, commercial and legal aspects of procurement at all stages of the project cycle;
  10. Provide operational advice to the agencies on concepts, policies and procedures for procurement of goods and services and selection of consultants;
  11. Provide professional guidance and advice on procurement documents filing for safe keeping of procurement records and propose and implement mechanisms for ensuring that important procurement documents are filed and retained in the established procurement files.
  12. Provide support in drafting of contracts and contract management, especially in monitoring contract execution by ensuring timely delivery of goods and consultants reports and other deliverables and ensure compliance to provisions in contract by all contracting parties.
  13. Identify all possible inherent risks related to procurement, especially those related to fraud and corruption and propose appropriate measures to mitigate them.
  14. Attend to procurement queries, disputes and complaints as they may arise during the procurement processing.
  15. Design and conduct workshops for staff of the implementing agencies on the Bank’s and Federal Government of Somalia’s procurement policies and guidelines;
  16. Carry out any other duties assigned by the Project Coordinator.

The Procurement Specialist will be required to submit reports as follows:

  1. One copy of monthly progress reports highlighting both challenges and achievements;
  2. One copy of quarterly progress on activities undertaken and solutions to challenges;
  3. One copy of annual progress reports; and
  4. One copy of project completion report after the completion of the Project.

 

3.3. Assignment Location

The Procurement Specialist will be based at the PIU in Ministry of Energy and Water Resources Headquarters in Mogadishu, and will be expected to regularly meet and support the procurement staff at the Ministry. The consultant may also be called upon to undertake any other duties as determined by the SEAP coordinator, including attending more program-wide meetings to discuss processes which are affected by (or will depend on) procurement processes.

3.4. Time frame and Reporting

The expected duration of the consultancy is one year, with possibility of contract extension subject to satisfactory performance and availability of budget. The assignment is expected to commence October 2019. The consultant will report to the SEAP Coordinator at the Ministry of Energy and

Water Resources, and work closely with the World Bank Procurement Team for guidance and advice.

  1. Qualifications and Experience Requirements
  • Degree from a recognized University in relevant discipline e.g. Procurement Supply Chain Management, Engineering, Law, Finance, Accounting, Business Administration, Commerce or equivalent.
  • A Master’s degree in the relevant field or Professional qualification in Supply Management (professional qualification in procurement from a recognized body such as Chartered Institute of Purchasing and Supply (CIPS) U.K. or the Institute of Supply Management or Procurement Training (ISM) USA or any other accredited institution) would be an added advantage.
  • At least eight (8) years of direct relevant work experience including broad expertise in the management of procurement in the public sector or private sector.
  • Minimum of 3 years’ experience in implementing procurement actions according to international organizations guidelines such as the World Bank, African Development Bank, the United Nations, etc. for procurement of goods and services.
  • Good knowledge of the current concepts, principles and approaches to international procurement, and public procurement systems;
  • Knowledge and understanding of technical, commercial and legal aspects of procurement at all phases of Bank lending operations;
  • Demonstrated analytical clarity, problem-solving skills and negotiating skills with ability to balance project objectives and procurement requirements with client needs;
  • Exceptional degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material.
  • Understanding of World Bank business objectives, policies and practices related to project/sector and critical links to procurement will be an added advantage.
  • Experience of working in a similar environment like that of Somalia.
  • Excellent computer skills in Microsoft Office tools (Word, Excel and PowerPoint) and Internet use is required.
  • Written and spoken fluency in English required. Written and spoken fluency in Somali will be an added advantage.
  • Knowledge and experience in e-procurement will be an added advantage
  1. Inputs/facility provided by the Client

The client will provide office space with necessary furniture and other facilities such as printing facility etc. to enable the consultant to perform day-to-day work. The Client shall also provide soft and hard copies of any existing relevant procurement e.g. manuals if any on signing of the contract.


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