1 Dec 2018

Programme Assistant – Rule of Law

Job Description

Programme Assistant – Rule of Law
Advertised on behalf of :
Location : Mogadishu ( with travel to other regions), SOMALIA
Application Deadline : 14-Dec-18 (Midnight New York, USA)
Time left : 13d 17h 50m
Type of Contract : Service Contract
Post Level : SC-5
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 01-Feb-2019
Duration of Initial Contract : One year with possible extension subject to funding availability
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Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women’s thematic engagement in Somalia is based on the global flagship on ‘Women’s Engagement in Peace, Security and Recovery’, as continuing fragility provides the main context of all engagements. Insecurity and fragility are further the main obstacles for women to seek equality and to prosper. UN Women’s programming and technical guidance aims to support women to become actors in the provision of security and resources for peace. Programme interventions are conducted through programmes on Women, Peace and Security, Rule of Law and Women’s Political Leadership and Empowerment. In addition, UN Women works on gender mainstreaming across all UN Agencies, Funds and Programmes and UNSOM through a Joint Programme on Enablers. Engagement with the Federal Government in Somalia and Federal Member States as well as key NGO and civil society actors continues.
Reporting to Programme Specialist, Rule of Law, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the regional office and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
Duties and Responsibilities
1. Provide administrative and logistical support to the formulation and management of programmes
Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
2. Provide administrative support to the financial management of the Programme Unit
Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
Prepare non-PO vouchers for development projects;
Process payment for consultants, as deleaged;
Create requisitions in Atlas for development projects; register good receipts in Atlas.
3. Provide administrative support to the Programme Unit
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Draft minutes in meetings, as delegated;
Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
Organize and coordinate filing of documents; maintain mailing lists.
4. Provide administrative support to resource mobilization
Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
5. Facilitation of knowledge building and knowledge sharing
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
Key Performance Indicators:
Timely and accurate administrative and logistical support to events, workshops, and missions;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely and accurate tracking of data for CO management and donor purposes;
Quality maintenance of internal systems and files;
Quality and timely support to programme team.
Competencies
Core Values:
Respect for Diversity
Integrity
Professionalism
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
Functional Competencies:
Knowledge of programme management;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Good financial and budgeting skills;
Good IT skills.
Required Skills and Experience
Education and certification:
Completion of secondary education required;
Bachelor’s degree in Business or Public Administration is an asset.
Experience:
At least 5 years of progressively responsible experience in administrative or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of ATLAS is an asset;
Experience in supporting a team is an asset.
Language Requirements:
Fluency in English and Somali is required;
Knowledge of the other UN official working language is an asset.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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