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12 Oct 2018

Programme Coordinator

Job Description

 

Job Description

SADO Programme Coordinator- SOMALIA

 

 

 

ASSIGNMENT 

 

The  PC is responsible for the implementation of SADO’s projects in the Somalia and for the scope of activities developed with the program team

 

CHAIN OF COMMAND

 

Under the authority of:

Executive Director

 

Responsible for:

The full consultants and national team within the SADO’s area of intervention.

 

Duty Station: Somalia (Mogadishu and Kismayo)

 

Salary Scale: Negotiable

 

Contract period: 1yr with 3 month probation period

 

CLOSING DATE: 25/10/2018 @5pm EAT

 

 

 

WORKING RELATIONS

 

Internal:

–          Executive Director

–          Finance and Administration Manager  –

–          Project Managers at field level

 

External:

–          Donors

–          National Authorities

–          National and International Partners (including working groups and coordination bodies/clusters.

 

About the Social-Life and Agricultural Development Organization (SADO)

Social-life and Agricultural Development Organization (SADO) is a non-governmental, not for profit organization established in 1994. With its headquarters in Mogadishu, Somalia, SADO has operational presence and experience in the greater Horn of Africa. The organization has an aspiration to expand its operational scope into the region. SADO pursues a rights based approach grounded on the belief that people are entitled to basic conditions of living with dignity and access to opportunity and dignity, as a basis of fulfilling their human potential.

SADO therefore seeks to stimulate sustainable developmental change amongst vulnerable communities living in the Horn of Africa region. SADO’s mandate and core business is facilitating community development. These ambitions are realized through (core strategies of) knowledge transfer, influencing, brokering linkages and facilitating/ implementing integrated people centred humanitarian and development programs. The main developmental approach of SADO is enabling the communities find solutions to their socio-economic challenges.

SADO has an impressive track record and experience in implementing community programs in Stabilization and Governance; Education; Livelihoods and Food Security; Water Sanitation and Hygiene (WASH). Additionally, human rights, gender and environment have over time been addressed by SADO as cross-cutting issues. The main target groups of SADO include vulnerable and marginalized Agro-Pastoralist (individuals, families, groups and communities).

SADO has a well-defined and functional internal organizational structure. SADO works through a number of well resourced (staff, infrastructure, equipment) field offices. Policy and strategic guidance, leadership and oversight are offered by a diverse and competent Board of Trustees (BOTs).

SADO’s headquarter is in Mogadishu and has operational sub-offices in several regions of including Galgadud, Bay, Gedo, Lower Juba (Kismayo) and fundraising liaison office in Nairobi Kenya.

FUNCTIONS

Overall the Programme Coordinator (PC) will be responsible for:

Program planning, implementation, coordination, monitoring, and reporting in all SADO Program Area of Operations in Somalia.

Managing field-level teams to provide operational, programmatic, and financial and security support to ensure effective, accountable and safe implementation of SADO projects.

Maintaining donor relations and participation in fundraising activities

coordinating and integration of projects across sectors and staff allocations

Provide support for the development of community driven programming through assessments, design, monitoring, evaluation and joint-planning of projects.

Spearhead external engagement with relevant local leaders, government ministries, INGO/NGOs to promote coordination and cooperation, taking leadership roles when appropriate.

Actively promoting SADO growth, assisting in assessments, developing/writing concept notes and full proposal, forming alliances with INGO/NGO and government agencies, and meeting with potential donors as required.

To Communicate systematically to Executive Director the development of the area strategy and its implementation.

To contribute to the creation of a positive image and overall credibility of the organization, notably through the application of SADO’s mandate, ethics, values and stand- point with regard to other actors.

 

Specifically:

 

1.       Ensure SADO Representation in the area of activity

–          Participate in official meeting to ensure SADO maximum visibility vis-à-vis and Somalia authorities.

–          Participate in donor meetings at provincial level and support the Executive Director in donor reports.

 

Representation amongst other international organizations:

–          Participate in inter-NGO Coordination meetings and those of UN Agencies and any other relevant inter-governmental institution in Somalia;

–          Ensure maximum visibility of the Agency amongst the NGO community;

–          Lead the production of reports and ensure the timeliness and accuracy of information provided as well as ensuring confidentiality of sensitive information.

 

2.       Contribute to the development of intervention strategy and to support its implementation accordingly.

 

a)       Implement the operational strategy:

–          Supervise Project Managers,  in the area of intervention in project implementation;

–          Help the various teams in negotiations with local authorities and partners;

–          Ensure global coordination and complementarity amongst projects within the area of intervention;

–          Assess activities and ensure efficient use of resources.

 

b)       Implement the financial strategy:

–          Oversee drafting of projects and budget development;

–          Lead the application and adherence to contract terms and requirements;

–          Supervise overall program related financial commitments and risks.

 

c)       Reporting procedures:

–          Provide inputs for the development of narrative and financial reports;

 

d)       Analyze the context and develop strategic plans in consultation with the Executive Director:

–          Gather and analyze information regarding opportunities and risks;

 

3.       Ensure the implementation of SADO projects and ensure projects activities are met in a timely, accountable and quality manner.

 

a)     Project Cycle management

–          Plan project implementation, in liaison with local partners, communities and other stakeholders;

–          Guide implementation and follow all stages of the project including weekly feedback on project status;

–          Update and communicate work plan adjustments as needed;

–          Manage programme related procurements (project inputs) and follow up with the relevant departments;

–          Follow-up project finances, logistics and materials in liaison with relevant staff;

–          Assess the activities undertaken and ensure efficient use of resources;

–          Ensure partner reports are received in a timely manner.

b)    Ensure that technical quality and standards are maintained:

–          Collect technical information and analyze associated opportunities and risks for programs in the area of operation;

–          Identify relevant technical authorities/partners, and propose formal partnership and/or contracts;

–          Conduct regular field visits to support programme teams;

–          Support capacity development of field implementing teams (training plans, capacity assessments) and partners.

4.       Oversee staff and Security

Guide and direct the staff of the area of intervention:

–          Organize and lead coordinator meetings;

–          Prepare and follow work plans;

–          Ensure a positive working environment and good team dynamics:

–          Promote team working conditions in the limit of private life;

–          Adapt the organigramme and ToRs of personnel according to the area development;

Contribute to the recruitment of staff:

–          Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;

–          When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.

Oversee staff security:

–          Participate in security management meetings where necessary in  the project locations in Somalia

–          Review the security guidelines in the area of intervention;

–          Ensure that security procedures are respected by the whole staff

Key Performance Indicators

  • Regular and timely holding of internal coordination meetings and submission of reports to ED
  • Regular and timely submission of updated and accurate reports to capital level and donors
  • % projects in the intervention area which require a NCE
  • % of projects in area with contractual targets/indicators met
  • Number of complaints received from beneficiaries and % change as compared to previous year
  • Regular and timely submission of area  reports
  • % ineligible expenses incurred at area level and % change as compared to previous year

Other Competencies/Attributes:

·         Able to maintain performance expectations in diverse cultural contexts, psychologically stressful environments and physical hardship conditions with limited resources.

·         Excellent English communication skills (oral and written).

·         Proven organizational skills and time management.

·         Must have clear understanding of working of major donors,

·         Must be a team player

·         A person of high moral and ethical standards

·         Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

·         Minimum Education: Bachelor’s degree in Economics or Developmental Studies, or Social Science from an accredited university with five years experiences in program management and coordination. Master’s degree in these fields with three experiences in program management and coordination is an added value.

·         Technical Training qualifications required: Professional technical skill desired- especially in the realms of projects and community engagement and project-cycle management

·         Financial management (Non-Finance mangers.)

·         Ability to communicate well in written and spoken English.

·         Ability to communicate well in written and spoken Somalia language

Working Environment / Conditions:

·         Work environment: Field based under difficult and complex emergencies

·         On call: As needed

How to Apply

The interested applicants should send updated CV and cover letter to Fred Monari at monarifm@sadosomalia.org and copy to Abdullahi Isse at isse@sadosomalia.org with email heading “Program Coordinator – Somalia” by COB Thursday 25th  of October 2018


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