28 Mar 2018

Project Coordination Officer

Job Description

Project Coordination Officer

Job categories: Project Management
Vacancy code: VA/2018/B5311/15254
LevelICS-10:
Department/office: AFR, KEOH, Somalia
Duty station: Mogadishu, Somalia
Contract type: International ICA
Contract level : IICA-2
Duration: 1 year with possible extension subject to satisfactory performance and availability of funds
Application period: 24-Mar-2018 to 31-Mar-2018

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Background Information – Job-specific
The purpose of the project is to support Somali security institutions, Government stakeholders and international community working under the general oversight of the Human Resources System (HRS) Steering Group to build and, systematically and efficiently manage an accountable and transparent human resources system that supports the security institutions stipend payments and benefits of the security forces and veterans. Under the direct operational supervision and guidance of the Project Manager and in close collaboration with other EAH personnel, the Project Coordination Officer provides project management support to the HRS Project Team and project assurance functions as delegated by the relevant Project Board and/or Project Manager as applicable, ensuring high quality, accuracy and consistency of work.
 Functional Responsibilities
 Functions / Key Results Expected
Project Development
Project Formulation and Approval
Project Implementation
Coordination and Liaison
Operational and Logistical Support
 Project Development
Support the Project Manager in his/her role in establishing contacts with potential partners in the region in relation to specific project/s;
Draft project document briefs and or talking points for discussion with potential partners;
Maintain close interaction with programme / project staff to share information and knowledge, and to provide proactive support and follow-up in building and maintaining effective partner relations
Project Formulation and Approval
Provide substantive inputs and assist the Project Manager in the preparation / finalization of documents for approval, including i.e. MOA’s, Letters of Agreement or Exchange of Letters (EOL) with clients, project documents and detailed project budgets;
Proactively coordinate and liaise with relevant teams on project amendments and budget revisions.
 Project implementation
Act as OiC (Officer-in-Charge) for projects in the absence of the Project Manager;
Supporting the project planning process;
Advise the Project Manager in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FR&R) are adhered to for efficient project implementation and progress;
Managing information flows and overseeing change controls, risk registers and issue management; document and feedback lessons learned and best practices;
Management of work packages within the project as and when required;
Supervise Project Assistant(s) within the team, to ensure work efficiency and quality at all times.
Coordination and Liaison
Contract management of all contracts (Procurement, HR, Service Contracts etc) under the project
Operational and Logistic Support
In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable;
Assist the Project Manager in monitoring all HR requirements and related activities under the project;
Preparation of Terms of Reference (ToR) for required inputs in the projects (staff, individual and institutional consultancy services, procurement of goods and services, organization of training, seminars, etc.), with experts and/or client support as required;
Providing induction briefings to newly recruited staff and render support to consultants in the course of their assignment;
Supervise and review submissions for Contracts, Purchase orders, Waivers and related documents prior to final approval;
On behalf of the project and as directed by the Project Manager, participate in periodic visits to the project sites within Somalia to review compliance with recognized procedures;
Perform other duties as assigned by the Project Manager.
Impact of Results
The Project Coordination Officer directly impacts on achievement of project results by assisting the Project Manager to adhere to project management methods and strategies, reduced risks, cut costs and improved success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
 Education
A master’s degree in accounting, business administration, management, finance, law or related field is required;
2 additional years of relevant work experience in combination with a relevant bachelor’s degree may be substituted in lieu of the master’s degree;
 Experience
At least 5 years of experience in project management support and/or financial management is required
Experience working in a project – based environment is required;
Skills in Budget Management, Reporting and Client Management are essential;
Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is preferred;
Experience and demonstrated knowledge of UN rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage;
Working experience in Somalia will be an added advantage
 Languages
Fluent written and spoken English.
Knowledge of Arabic, French or the local language (Somali) is an asset
 Competencies
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
 Additional Considerations
Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
 Contract type, level and duration
Contract type: International Individual Contractor Agreement
Contract level: IICA 2
Contract duration: 1 year renewable subject to the availability of funds and performance
For more details about the ICA contractual modality, please follow this link:
 Background Information – UNOPS
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.
UNOPS East Africa Hub
The UNOPS East Africa Hub is located in Nairobi and oversees the organizations operations in Somalia, South Sudan and Burundi. The Hub covers a large geographic spread, including Eritrea, Tanzania, Rwanda, Uganda, Mauritius, Seychelles and Comoros, in addition to those mentioned above. UNOPS in Kenya implements a large portfolio of projects in partnership with other UN agencies and various donors on the ground, ranging from physical infrastructure to transactional projects.
Somalia Office
The UNOPS Somalia Office was established in Mogadishu. At present UNOPS manages a significant portfolio of projects in Somalia through a hybrid system that combines a light country footprint and resources provided by the Nairobi based East Africa Hub.
UNOPS works with multiple partners including the Governments of Somalia, bilateral and multilateral donors, and United Nations Agencies, Funds and Programmes. In keeping with the New Deal architecture UNOPS is particularly interested in strengthening its coordination and liaison capacity with relevant Government institutions, Government led mechanisms and emerging trust fund instruments.
Current Somalia operations are largely focused on assisting partners with the implementation of physical infrastructure projects including construction and rehabilitation of rule of law infrastructure, transport infrastructure (roads, airports) and public administration infrastructure. UNOPS also plays a leading role in supporting the Somali Government and the UN Assistance Mission in Somalia in Rule of Law Programming, including through the delivery of police stipends projects.


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