3 Aug 2019

Project Finance Officer – Rule of Law

Job Description

Job Description
Agency
UNDP
Title: Project Finance Officer – Rule of Law (SC8)
Practice Area – Job Family: Democratic Governance – RULE OF LAW
Vacancy End Date: (Midnight New York, USA) 14/08/2019
Duty Station Mogadiscio, Somalia
Education & Work Experience G-Bachelor’s Level Degree – 2 year(s) experience, I-Master’s Level Degree – 0 year(s) experience
Languages
Required:
Desired: English, Somali
Grade: SB4
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Arab States
Contract Duration: One Year (with possibility of extension)
Open to Somali Nationals only.

Background
The UNDP Somalia Rule of Law (ROL) Portfolio has a number of projects and programmes and works through a joint approach with the United Nations Assistance Mission in Somalia (UNSOM) and the UN Country Team to strengthen collaboration, focus and coherence in the implementation of the Somalia Rule of Law Programme Priorities. The programmes include – Justice, Police, Security Sector Governance, Human Rights, Preventing and countering violent extremism and a project which promotes Goal 16 Peace and Security monitoring and evaluation.

Under the overall guidance of the ROL Portfolio Manager and under the direct supervision of the Project Management Specialist, the Project Finance Officer is responsible for providing overall financial support and ensure effective financial management of all projects/ programmes within the Rule of Law portfolio. He/she will work in close collaboration with UNDP operations, programme and RoL project staff, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society, contributing to successful project implementation. The incumbent will promote a client-oriented approach consistent with UNDP rules and regulations. The Project Finance Officer promotes a collaborative, client-focused, quality and results-oriented approach in the Portfolio. The incumbent will promote a client-oriented approach consistent with UNDP rules and regulations.

Duties and Responsibilities
Summary of Key Functions:

Support to the financial resources management of the Rule of Law Portfolio finances
Support to implementation of resources mobilized for the portfolio
Ensures facilitation of knowledge building and knowledge sharing.
Ensures efficient financial resources management of RoL project finances, focusing on the achievement of the following results:

Prepare budgets and budget revisions as required and manage the project budgets on regular and timely basis;
Update and initiate processing of project financial entries in ATLAS; ensure transmission of project financial data for inclusion in ATLAS;
Implementation of control records such as commitments and expenditures.
Review of financial reports from partners and sub-contractors;
Preparation and or review and certification of non-PO vouchers in ATLAS.
Creation of requisition in ATLAS for project inputs, making budget checks on ATLAS for requisitions, POs and vouchers;
Timely corrected actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Maintenance of internal expenditures control system which ensures that vouchers processed are matched and completed transactions are correctly recorded and posted in ATLAS;
Reconcile the records of payments with activities and recommends new disbursements;
Provision of researched information, reports for audit exercises;
Proper control of supporting documents for UNDP payments;
Monthly Budget Vs Expenditure analysis and expenditures tracking in accordance with UNDP rules and regulations;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed;
In charge of NEX reporting requirements, and advances;
Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management;
Full compliance with UN/UNDP rules, and policies of financial activities recording/reporting systems; follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

Organization of trainings for the government counter parts and project staff;
Synthesis of the lessons learnt and best practices in the project regarding financial management;
Sound contributions to knowledge networks and communities of practice.
Ensure facilitation of gender mainstreaming, and knowledge building and sharing;

Organization of trainings for Partners and project staff on Procurement;
Synthesis of lessons learnt and best practices in Procurement;
Sound contributions to knowledge networks and communities of practice.
Assesses the capacity of national counterparts, develop capacity building plans and implement them through mentoring, trainings and workshops.
Promote a knowledge sharing and learning culture in the Country Office.
Impact of Results

The key results have an impact on the overall project and partner efficiency in finacial management and success in introduction and implementation of operational strategies. Strategic approach to financial management, accurate, thoroughly researched and documented information, timely and appropriate delivery of services, and overall timely delivery of project.

Accurate analysis, appropriate and efficient management of tasks, as well as sensitivity to a diverse cultural environment will impact on the results

Competencies
Corporate Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.
Functional Competencies:

Building Strategic Partnerships

Level 1.1: Maintaining a network of contacts, information and databases

Analyzes general information and selects materials in support of partnership building initiatives
Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
Establishes and nurtures positive communication with partners.
Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches;
Identifies and communicates opportunities to promote learning and knowledge sharing.
Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Identifies new and better approaches to work processes and incorporates same in own work;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.
Promoting Organizational Change and Development.

Level 1.1: Presentation of information on best practices in organizational change

Documents ‘best practices’ in organizational change and development within and outside the UN system;
Demonstrates ability to identify problems and proposes solutions.
Design and Implementation of Management Systems.

Level 1.1: Data gathering and implementation of management systems

Uses information/databases/other management systems;
Provides inputs to the development of simple system components;
Makes recommendations related to work procedures and implementation of management systems.
Client Orientation

Level 1.1:  Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly
Promoting Accountability and Results-Based Management

Level 1.1:  Gathering and disseminating information

Gathers and disseminates information on best practice in accountability and results-based management systems;
Prepares timely inputs to reports.
Development and Operational Effectiveness

Ability to administer and execute administrative processes and transactions;
Ability to extract, interpret, analyze data and resolve operational problems;
Ability to perform work of confidential nature and handle a large volume of work ;
Good knowledge of administrative rules and regulations;
Strong IT skills and knowledge of web-based systems;
Ability to provide input to business processes re-engineering, implementation of new system;
Leadership and Self-Management

Focuses on results for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure.
Required Skills and Experience
Education:

Master’s Degree or equivalent in Business Administration, Finance, Accounting or related field;
A first level university degree in Business Administration, Finance, Accounting or related field with 2 years of work experience in a related field may be accepted in lieu of the master’s degree.
Experience:

A minimum of 2 years of relevant experience in similar position is required with a first level university degree.
Experience in the coordination, development and implementation of assistance programmes and projects in post-conflict contexts is desirable.
Experience in the facilitation of recognized capacity building training courses is desirable
Experience in the usage of computer software packages (MS Word, Excel, etc), and web-based management systems.
Experience with the UN or any other international development organization is an asset.
Knowledge of electoral processes and expertise in electoral support is an asset.
Language Requirements:

Fluency in English and Somali with good written and oral skills.
Other:

Terms of Service : This is a non-staff contract under the Service Contract modality of hiring of the UNDP. Individuals engaged under a Service Contract serve in their individual capacity and not as representative of a government institutions, corporate body or other authority external to UNDP. The incumbent shall not be considered as staff of UNDP, the UN common system or the government and are therefore not entitled to any diplomatic privileges or any other special status or conditions.

Disclaimer
Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

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