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13 May 2019

Project Manager – Humanitarian Explosive Management

Job Description

Project Manager – Humanitarian Explosive Management
Job categories: Project Management
Vacancy code: VA/2019/B5001/17792
Department/office: NYSC, Peace and Security Cluster
Duty station: Mogadishu, Somalia
Contract type: Local ICA Specialist
Contract level: LICA Specialist-10
Duration: Ongoing contract (Open-ended, subject to organizational requirements, availability of funds and satisfactory performance)
Application period: 29-Apr-2019 to 19-May-2019
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
 Background Information – PSC
Peace and Security Cluster
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Head of Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Head of Cluster who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.
UNMAS
United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.
UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.
 Background Information – Job-specific
The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and UNMAS. Success of the project(s) and hence Project Manager will be based on the Success Criteria of UNOPS and UNMAS engagements which are linked to the below responsibilities.
 Functional Responsibilities
**Candidates with no UN or UNOPS experience are strongly encouraged to apply
The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, with some degree of autonomy, the below duties and responsibilities of the project success criteria:
Stakeholder Management:
Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), UNMAS and key stakeholders;
Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products;
Advise UNMAS on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance);
Manage the information flows between the Project Board/OC Director and the project(s).
Delivery and Performance:
Develop and maintain project plans;
Implement approved project plans (including the establishment of milestones) within tolerances set by the project board;
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle;.
Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary;
Liaise with any external suppliers or account managers;
Authorize Work Packages;
Advise the Project Board, Programme unit and Programme Director of any deviations from the plan;
Participate in coordination meetings with UN including Protection Cluster and UNCT as well as meeting with relevant stakeholders;
Identify and manage risks so that maximum benefit to UNMAS and stakeholders is achieved;
Manage and review product quality and ensure products are accepted;
Work with the Programme team on financial agreements and contribution agreements;
Monitor and evaluate performance of service providers;
Identify and report potential business opportunities for UNOPS/UNMAS to supervisor;
Identify and report threats to UNOPS/UNMAS internal business case to supervisor;
Participate in regular update meetings with UNOPS/UNMAS portfolio managers to discuss progress, risks and issues that may emerge to ensure project stays on track.
Procedures:
Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions);
Prepare/adapt the following plans for approval by the Project Board:  I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions;
Prepare the following reports:
                                i.            Highlight Reports
                               ii.            End Stage Reports
                             iii.            Operational Closure Checklist
                             iv.            End Project Report
                               v.            Handover Report
Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR) and is coordinated with UNMAS to keep expenditure and deliverables on track;
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time;
Understand and manage UNOPS/UNMAS overheads, allocable charges, and related corporate charges as they apply to the project;
Understand the unique structures of the UN and budget appropriately for personnel;
Manage and remain accountable for expenditures against the budget (based on accurate financial reports);
Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
Knowledge Management:
Participate in the relevant Communities of Practice;
Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System;
Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies in coordination with UNMAS based on the learning from project deliverables;
Complete lessons learned as per reporting format;
Incorporate lessons learned from others as per planning format.
Personnel Management:
Lead and motivate the project management team;
Ensure that behavioural expectations of team members are established;
Ensure that performance reviews are conducted;
Identify outstanding staff and bring them to the attention of the management;
Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff);
Select, recruit and train team as required by project plans;
Perform the Team Manager role, unless appointed to another person(s);
Perform Project Support role, unless appointed to another person or corporate/programme function;
Ensure safety and security for all personnel and comply with UNDSS standards.
Monitoring and Project Controls
Ensure that project controls are in place to monitor, handle issues that arise and take corrective action as recommended by the Project Board. It’s the Project Manager responsibility to ensure quality standards are maintained and there is timely identification of issues and risks to keep matters under control. Regular monitoring reports need to be produced with a critical focus on the review of the work package and stage status to ensure that the project stays on course.
Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project
producing a result capable of achieving the benefits defined in the Business Case(s). Contribute to the overall business targets and needs.
Ensuing project evaluations are conducted and lessons learned are documented will be a core function of the Project Managers work.
 Competencies
Develops and implements sustainable business strategies, thinks long term and ex…
 Education/Experience/Language requirements
**Candidates with no UN or UNOPS experience are strongly encouraged to…
 Contract type, level and duration
Contract type: Local Individual Contractor Agreement (LICA) Contract level: &nbs…


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