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15 May 2018

 Project Manager

Job Description

Agency: UNDP
Title: Project Manager – RE_INTEG
Job ID: 16322
Practice Area – Job Family: Poverty Reduction – ECONOMIC RECOVERY & DEVELOPMENT
Vacancy End Date: (Midnight New York, USA): 25/05/2018 Time Left 10d 17h 50m
Duty Station: Mogadiscio, Somalia
Education & Work Experience: I-Master’s Level Degree – 5 year(s) experience
Desired: English
Grade: P3
Vacancy Type: FTA International
Posting Type: External
Bureau: Arab States
Contract Duration
1 Year with possibility for extension
Project Manager, RE-INTEG

UNDP Somalia launched its new Country Programme (2018-2020) which rests on three outcome areas: inclusive political processes; accountable and transparent service delivery in a secure environment; and, progress from protracted socio-economic and environmental fragility. The new Country Programme is building on current achievements and is responding to the request of Federal Government of Somalia to support the implementation of the Sustainable Development Goals (SDGs) aligned with National Development Plan (2017-19). The United Nations (UN) system in Somalia has collectively responded via the development of the UN Strategic Framework (UNSF) which is aligned both to the NDP and the SDGs.

Economic Recovery and Development portfolio (ERD) is UNDP’s platform for promoting inclusive and sustainable economic recovery and development in Somalia, in alignment with the SDGs and the Government of Somalia’s National Development Plan (NDP). Starting 2018 the programme started to refocus on new Country Programme Document priorities for the period 2018-20. These include measures to:

i.              Promote youth employment

ii.             Expedite early recovery mechanisms,

iii.            Promote new ways of working (NWOW) and funding to financing (F2F), and

iv.           (Re)integration of refugees and IDPs,

It is envisaged that interventions in these areas will contribute significantly to addressing the causes of persistent poverty and continued vulnerability to social and political crises. The programme will therefore contribute more broadly to human development in Somalia, and will help to reduce long-term dependency on humanitarian assistance.

As of January 2018, drought and conflict have displaced more than one million people in 2017, in addition to the 1.1 million people in protracted displacement.

IDPs in Somalia are consistently more vulnerable and have a lower standard of living than host communities or economic migrants, though all face poverty and deprivation. Nine out of ten people living in IDP camps live in poverty, and the internally displaced account for more than two-thirds (68 percent) of those in crisis and emergency.

In all regions, the phenomenon of displacement has compounded underlying rural out-migration trends, thus increasing the pace of urbanization and intensifying pressure on already ailing urban infrastructure and services. Urban displacement is typically of a protracted nature and it has become clear that many displaced people living in urban areas will not return to their rural areas of origin. Distinguishing displaced people from the urban poor more widely poses a significant additional challenge for enumerators and policy makers alike.


As a number of studies have pointed out, the nature of displacement in Somalia does not conform to the simple cause and effect equation seen in many other countries. Moreover, many of the drivers of protracted displacement in Somalia are of a persistent or recurrent nature, meaning that new patterns of internal displacement arise on a more or less regular basis.  The main drivers of displacement at the current time are conflict, the forcible acquisition of land by dominant or well-armed clans, forced evictions in urban areas, environmental factors including floods, droughts and competition over dwindling pasture and water resources, and food insecurity.

The task of finding ‘durable solutions’ to address these problems is further complicated by a range of ‘political economy’ challenges that affect the situation of displaced persons and undermine the delivery of effective development assistance. These include a well-established network of ‘gatekeepers’ (intermediaries that effectively tax IDPs and the NGOs that provide services to them), the continuing machinations of local clan politics, uncertainty over land ownership claims, weak and fragmented governance structures and the lack of adequate coordination between central, regional and local authorities.

In this context, UN-Habitat, UNDP, UNHCR, CESVI, SWDC and SIDO have formed a consortium and developed a joint programme proposal for the EU-REINTEG call for proposals under the 11th European Development Fund, which the European Union approved in December 2016.  Start date for the programme called “EU-REINTEG: Innovative durable solutions for IDPs and returnees in Mogadishu through enhanced governance, employment and access to basic and protective services” is 1 April 2017. Over a three year period, the programme facilitates the gradual resolution of the protracted displacement of IDPs in Mogadishu, notably by enhancing local integration capacity. The programme focuses on: (a) strengthening relevant governance structures through capacity building and accountability mechanisms to create the relevant sustainability potential for solutions, on (b) implementing innovative, replicable and scalable solutions for basic and protective service delivery and employment, and, (c) producing, by the end of the programme, a comprehensive and implementable urban durable solution strategy which includes financing schemes for the scale and complexity of Mogadishu’s IDP situation. This programme originates from and directly supports the Somalia IDP Solutions Initiative led by the Federal Government of Somalia represented through the Deputy Prime Minister and the UN Resident and Humanitarian Coordinator and which builds on the primary role and responsibility of authorities to support durable solutions.

The UNDP Project Manager will play a lead role in all aspects of project delivery, strategic planning, resource mobilization and provision of technical assistance ensuring effective implementation of related projects to reach planned targets and expected results with good quality and in a timely manner. He/She leads the day-to-day management of project activities.

The UNDP Project Manager will work under the overall guidance of the UNDP Country Director, Deputy Country Director (Programme) and direct supervision of ERD Portfolio Manager.


Duties and Responsibilities
Summary of Key Functions:

Technical support for effective design and delivery of project outputs and activities
Strategic project planning, coordination and implementation
Management of project delivery
Facilitate knowledge building and management
Provide technical support for effective design and delivery of project outputs and activities focusing on achievement of the following results:

Provide leadership and technical expertise to the government and CSO partners in the design, planning and implementation of activities, trainings and workshops as required;
Provide capacity building support to Banadir Regional Administration (BRA) in establishing Urban Durable Solutions Taskforce and assist in drafting different strategies;
Oversee implementation of Cash For Work, solar systems installation for health and education facilities and entrepreneurship training and contributory grant funding for social enterprises;
Support in identification and selection of TVETs to provide vocational training and education linked to growth sectors and skills gaps in the local economy;
Support establishing  one social enterprise incubator for IDP entrepreneurs;
Regularly update the relevant CO programme team and senior management  through substantive progress reports, briefings and/or presentations of the implementation of project results;
Provide talking points, briefing and background papers.
Ensure strategic planning, coordination and implementation  of the project  focusing on achievement of the following results:
In accordance with the Project Document and in close coordination with IPs and the project specialists, plan and develop project Annual Work Plans (AWPs) and establish Annual Targets according to UNDP CO timelines. Design project budget. Ensure that AWP activities suggested are in line with the overall direction set by the Project Document and lead to achievements of project targets and results;
Coordinate various components of the project providing overall guidance and innovative solutions to projects. Constantly seek to improve project service lifecycle. Work in close collaboration with other teams in the office including programmes, operations as well as other UN agencies, Government officials, multilateral and bi-lateral donors and civil society in ensuring successful project implementation;
Identify and build credible working relations with Governments, donor partners and other UN agencies;
Mobilize resources to support the achievement of project outputs and outcomes;
Ensure that gender equality and women’s empowerment is integrated at all stages of the project cycle;
Enhance capacity of staff by providing technical leadership;
Oversee and coordinate development and formulation of detailed implementation plans, procurement and human resources, communication and risk management plans for the Project. Coordinate and ensure timely updates of all planning instruments in close collaboration with relevant CO units;
Ensure implementation of activities as per AWP and agreed deadlines as well as according to detailed implementation, procurement and HR plans. Identify bottlenecks and develop solutions. Regularly meet with IPs and other project counterparts;
Assess project impact and oversee the appropriateness and accuracy of methods used to verify progress and results;
Establish adequate monitoring procedures and systems throughout project activities in close collaboration with the CO Results Team. Ensure that adequate systems are in place to gather data and information for project monitoring and that systematic monitoring of project progress against targets is undertaken, including regular field trips for monitoring purposes. Develop innovative improvements to enhance performance of the project;
Ensure that UNDP´s results-management systems are kept updated for project results-information including ATLAS project management module;
Manage the accurate and timely high-quality results reporting on the progress of the project and achievement of annual targets to the Project Board and donors. Ensure that donor and UNDP reports are prepared according to UNDP’s SOPs, quality standards and in line with the contractual obligations to project donors. Ensure that all internal and external reports are submitted by deadlines;
Coordinate and prepare ad hoc thematic and substantive reports/analysis/briefs;
Implement project communications activities in close collaboration with the CO Communications Team;
Organize and participate in project level coordination meetings and/or technical working groups as per project document and AWP. Share information on technical project-related issues with donors, other partners and stakeholders;
Implement project governance arrangements. Ensure organization of Project Board meetings and ensure timely preparation of agenda, background materials to agenda items and minutes as per CO SOPs;
Immediately escalate issues with potential to impact UNDP´s effectiveness, financial soundness or reputation to the Programme Team and CO senior management. Ensure that UNDP´s corporate interest and rules are guarded at all times and that appropriate action is taken to immediately address problems and challenges.
Ensure timely and effective  management of programme delivery focusing on achievement of the following results:

Ensure compliance of all actions and activities with organizational rules, regulations, policies, strategies and internal control mechanisms;
Mobilize personnel, goods and services, training and grants schemes to initiate activities, including drafting and reviewing terms of references and work specifications and overseeing all contractors’ work. Oversee effective provision of services to IPs as required;
Oversee the appropriate use of project funds as well as the consistent application of UNDP rules and regulations. Manage requests for the provision of financial resources by UNDP, through advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
Develop project budgets. Monitor budget implementation and accounting to ensure accuracy and reliability of project expenditure. Coordinate preparation of financial reports to donors, as required;
Supervise and manage project personnel and consultants. Develop ToRs/JDs for project staff positions. Oversee recruitment processes. Establish performance objectives and standards and ensure timely and appropriate feedback, guidance and support to ensure optimum performance. Undertake performance evaluation according to UNDP´s policies and deadlines;
Manage and monitor project risks. In collaboration with the technical project staff, IP’s and donors identify new risks and update risk frameworks for consideration of the Project Board for consideration and decision on possible actions if required. Update the status of these risks by maintaining the project risks log;
Provide management with top quality  advice relating to strategic direction of project implementation and proper design of project activities;
Facilitate day-to-day functioning of the Team. Manage resources (both financial and human) for achieving results in line with outputs outlined in the project document ;
Is in charge of the financial management elements of the project and approve project transactions (eRequisitions) under written delegated authority from the Country Director;
Solve complex project related issues and escalate sensitive matters to CO management in an efficient manner to seek a common solution;
Prepare timely and regular progress reports for submission to CO management and external stakeholders
Assist with implementation of audit requirements;
Ensure security of the staff and assets belonging to the project;
Ensure inclusion of lessons learnt and best practices to improve quality of future projects;
Perform any other responsibilities that could be delegated by the supervisor;
Ensure appropriate management of project assets, attendance records, filing system;
Implement audit recommendations for the project. Provide inputs to audit management responses;
Initiate operational closure of the project.
Facilitates knowledge building and management, focusing on achievement of the following results:

Ensure that the project systematically builds capacities of Implementing Partners and other national partners through introduction of innovation and best practices, access to knowledge and expertise and promote their application to project implementation;
Promote teamwork, information sharing and collaboration within the Project Team and between the Project Team and the CO Programme Team;
Promote skills development of project staff through coaching and mentoring;
Ensure capturing and disseminations of lessons learnt during project implementation;
Facilitate the Project’s representation and/or participation in international knowledge networks to draw on and share best practice and lessons learned for application in Somalia;
Maintain documentation on events and knowledge development

Innovation: Ability to make new and useful ideas work

Creates new and relevant ideas and leads others to implement them
Leadership: Ability to persuade others to follow

Plans and acts transparently, actively works to remove barriers
People Management: Ability to improve performance and satisfaction

Models high professional standards and motivates excellence in others
Communication: Ability to listen, adapt, persuade and transform

Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
Delivery: Ability to get things done while exercising good judgement

Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

Displaced Communities/Populations:

Knowledge of displaced communities/populations issues and solutions and ability to apply to strategic and/or practical situations

Ability to try out / test new ways of engagement and communications. Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing things
Jobs  and Livelihoods

Knowledge of Employment Creation, Income Generation, emergency employment and the ability to apply to strategic and/or practical situations
Collaboration and Partnership

Ability to develop, maintain, and strengthen partnerships with others inside (Programmes/projects) or outside the organization who can provide information, assistance, and support.  Sets overall direction for the formation and management of strategic relationships contributing to the overall positioning of UNDP

Knowledge of Entrepreneurship in the developing world and ability to apply to strategic and/or practical situations
Knowledge Facilitation

Ability to animate individuals and communities of contributors to participate and share
Results-based Management

Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results
Level 5:Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise


Required Skills and Experience

Master degree in social sciences, development, political sciences, economics, management or other relevant science.

Minimum of 5 years of progressive experience in managing IDP integration or social entrepreneurship project development and management in challenging environments with focus on planning, monitoring, reporting, and stakeholder and team coordination in international development organizations;
Demonstrated experience of management of a project of similar complexity and nature;
Demonstrated knowledge and management experience of projects focusing on social entrepreneurship or business development. The ability of building innovative projects from the ground up would be an advantage;
Experience in building or supporting startups, social enterprises or cooperatives would be an advantage;
Excellent knowledge of project management principles and best practices. Project Management Certification, either Prince2 or PMP/PMI would be an advantage;
Extensive managerial experience including experience in leading multi-cultural teams in stressful environments
Experience in working at the country level including in fragile/conflict environments;
Good computer literacy – MS office applications, web-based management information systems
Language Requirements:

Fluency in wriiten and spoken English.
Other official language of the UN will be desirable
Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

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