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14 Jul 2019

Project Office Administration Head

Job Description

Project Office Administration Head
Category: Accounting and Finance

Location: Somali

Career Level: Mid Level ( 2+ – 5 years experience)

Salary: $781.00

Job Description


Project Office Finance Head(Re-Advertised)

CARE Ethiopia’s mission is to work with poor women and men, boys and girls, communities and institutions, to have a significant impact on the underlying causes of poverty in Ethiopia.

Date: July 12, 2019

Vacancy No.  059/19

Salary: USD 781

No of positions; 1 (one)

Type of Employment- Regular

Duty base and Position:  Somali Region, Liben Zone Filtu Project Office

Dead Line: 10 days from the date of advertisement

Objective: The purpose of Project Office Finance Head- is responsible to coordinate, administer, control, monitor, and periodically summarize the extent of financial operations and performance of the Field Office. She/he provides effective and efficient support and advice to the Project Manager and other team members as required.

Responsibilities and Tasks

Financial Management

§  Prepares and supervises the preparation of financial analysis with regard to Advances, based on organization and donors procedures

§  Ensures that books of accounts are maintained checks, receipts, vouchers, and other financial documents are kept properly and that they are safeguarded against misuse;

§  Supervises/prepares the Field Office payroll, including taxation, withholdings, PF, and accrued benefits;

§  Follow up that taxes, insurance payments and collection are handled on time;

§  Prepares monthly “Request for Cash Transfer” and ensure the replenishment of petty cash on a timely basis;

§  Ensures that all cash collected is deposited daily in the bank

Reconciliation and Reporting:

§  Analyzes records of current and past operations to determine trends;

§  Verifies and reconciles Bank Statement with projects book balances on a regular basis to ensure proper cash monitoring;

§  Prepares and submits quarterly budget Vs expenditure report to Project Managers and Government Offices for monitoring and follow up;

Follow up/monitors and reconciles subsidiary ledgers for leave and benefits accrual (2412XX & 244XXX), PF & Pension (2376XX) & tax related accounts (2340XX);
Data Entry

§  Enters all financial data into People Soft accounting system for the following transactions;

o   Data entry  after detailed review of financial documents of payments

o   Data entry  after detailed review of financial documents of collections

o   Data entry  after detailed review of financial documents of adjustments

§  Generates coding slips for all data entries and attach to each of the respective documents.

Filling /Maintain Proper Documentation

Ensure proper documentation for all financial transactions.
Ensure all financial documents are labeled, stamped with “PAID” marks, and make sure all transactions have coding clip;
Arrange all financial documents for internal as well as external auditors up on request;
Staff Management

§  Supervises and supports the Account Analyst and the Accounts Clerk. Orients, trains, and coaches the Accounts Clerk and Accounts Analyst;

§  Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals.


§  Keeps up to date with developments in the sector, including best practice examples in-country and internationally, and ensure ongoing personal development and learning;

§  Participates in the documentation and dissemination of lessons learned.


Job Requirements

Qualifications (Know How)
A) Education/Training

BA degree in accounting


Training in computerized accounting soft wares

B) Experience

4 years job related experience.

D) Competencies

Respect, accountability, courage, excellence, integrity, analytical ability, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success and customer focus.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please forward your: CV (not more than 3 page)  and cover letter (not more than one page) to you can directly  apply to the following address

Filtu Project Office

Attention: Mohamed Hussein (Project Manager)

Tele. 0912985826

Note: On the subject Line, please clearly write the position you are applying

“Project Office Finance Head”. Your application will be automatically disqualified, if you fail to do so. Only short listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women

Deadline: Jul 22, 2019

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