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9 Aug 2018

Re-advertisement Logistics and Administration Assistant

Job Description

Re-advertisement Logistics and Administration Assistant – Dhusamareb (National Position) – Somalia

Norwegian Refugee Council

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and

internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

Rights Respected, People Protected

Founded in 1946, today the Norwegian Refugee Council (NRC) works in both new and protracted crises across 31 countries. Our 6,000 employees provide life-saving and long-term assistance to millions of people every year. NRC specialises in six areas: food security, education, shelter, legal assistance, camp management, and water, sanitation and hygiene. NRC is a determined advocate for displaced people. We promote and defend their rights and dignity in local communities, with national governments and in the international arena.

NRC’s expert deployment capacity, NORCAP, boasts around 1,000 experts from all over the world who can be deployed within 72 hours. NORCAP experts help improve international and local ability to prevent, prepare for, respond to and recover from crises.

NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

NRC in Somalia

NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

NRC Somalia is part of NRC’s East Africa and Yemen regional operation which comprises of large-scale multi-country humanitarian and early recovery interventions spread across seven countries (Kenya, Somalia, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania). NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.

Candidates who have applied before don’t need to apply again as we will consider their previous applications

The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities

Candidates can apply online by going through the ” VACANCIES” link at Email or Paper applications will not be considered.

Qualified female candidates are particularly encouraged to apply

Deadline for application: 25/08/2018

Key info:


Norwegian Refugee Council

Ref. nr.: 3896640761

Full or part time (%): 100%%Full time

Start date: 09/08/2018

End date: 25/08/2018

Number of positions: 1

Search criteria:




Emergency Relief

Special field

Administration / Office work



Job location:


Job description

Adhere to NRC policies, tools, handbooks and guidelines

Assist with the implementation of the support function portfolio according to plan of action

Prepare and develop status reports as required by management

Ensure proper filing of documents

Promote and share ideas for improvement of the support function

Ensure all procurement processes are in compliance with logistics handbook and donor requirements.

Preparation of RFQs, getting quotations, prepare bid analysis and upload POs.

Liaise with suppliers to ensure prompt and accurate delivery of goods and services.

Assist with Organizing of transport of materials according to procedures on a timely manner

Manage inventory list for the Dhusamareeb field office and update when new items are bought

Ensure accurate inventory reports are sent to the logistics coordinator on a timely manner.

Ensure there is a proper filing system for procurement documents for easier retrieval and when needed and also an archive for old documents.

Facilitate the receiving and dispatching of supplies and project materials to the respective field offices on a timely manner.

Fleet management.

Arrange for staff and visitor’s flight bookings, transport and accommodations.

Ensure that the telephone bills, electricity and water bills are paid on time

Ensure that the electricity and water bills are paid on time.

Ensure adequate inventory of office and guesthouse supplies and consumables

Supervise and appraise the cleaners and cooks

Any other duties assigned by your supervisor



Experience from working as a Support Function Officer in a humanitarian/recovery context

Previous experience from working in complex and volatile contexts

Documented results related to the position’s responsibilities

Some knowledge of English

Ability to work under pressure

Accuracy and attention to detail

Willingness to work long hours

Basic computer skills (office applications)

Personal qualities

These are personal qualities that influence how successful people are in their job. NRC’s Competency

Framework states 12 behavioural competencies, and the following are essential for this position:

Handling insecure environment

Planning and delivering results

Empowering and building trust

Communicating with impact and respect


We offer

Contract period: 1 year with possibility of extension

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Dhusamareb

Travel: Some travel must be expected

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the

four organizational values: Dedicated, innovative, inclusive and accountable.


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