REQUEST FOR QUOTATION (RFQ) ICT Equipment
|Federal Republic of Somalia
Ministry of Internal security MOIS
Office of Admin and Finance
REQUEST FOR QUOTATION
(RFQ) ICT Equipment
|NAME AND ADDRESS OF FIRM: ________________
DATE: 30 January 2019
|REFERENCE: RFQ- MOIS-2019-02|
Dear Sir / Madam:
You are kindly requested to submit your quotation for the following items before close of business as per instructions below:
- Quotations submitted by hand/mail should be in sealed envelopes and sent to the following address:
ATT: Mukhar Mohamed Maow
Director Administration and Finance, MOIS
Mogadishu, Ex 888 building via Tanzania – Somalia
Marked RFQ- MOIS-2019-02
- Quotations submitted by email should be sent to the following email address:
OR Hand delivery to MOIS Office in VS, Mogadishu.
- 3. Quotations should reach the above address no later than 14 Feb, 2019.
Specifications and Requirements
|S/N||Description of Items||Unit||Quantity|
|1.||HP/Lenovo 27” Intel Core i7, 8GB RAM/ 1TB HDD all in-one Desktop||Each||15 PC|
|2.||DEL/HP Desktop 27” Intel Core i7, 8GB RAM/ 1TB HDD Desktop
Del/Hp Monitor 18.5 inch
|3.||USP 1500VA||Each||25 PCS|
|4.||Printer Epson L382||Each||15PCS|
|5.||Printer HP LaserJet M426DN/400 black Enterprise||Each||10 PCS|
|7.||Printer Epson L1300 Colour Warless||Eeach||2 Pc|
|8.||Fingerprint Time Attendance System||Each||1 PCS|
|9.||Smart screen 75”||Each||2 PCS|
|10.||External HDD 1TB||Each||2 PCS|
|11.||Antivirus Kaspersky Internet Security Double User 2019||Each||20 PCS|
|12.||Power Extraction 8 ports||Each||15pcs|
|13.||Unifi Nana station Warless||Each||2 pcs|
|14.||Cisco 16 Ports||Each||1Pcs|
|15.||CCTV CAMERO IN DOOR IP 8MP||Each||9PCS|
|16.||CCTV CAMERO OUT DOOR IP 8MP||Each||6PCS|
|17.||CCTV CAMERO ZOOM||Each||6PCS|
|18.||DVR 32 CHANEL FOR 8MP CAMERA||Each||1 PCS|
|19.||CABLE CCTV COBER||Each||9 PCS|
|21.||POWER SUPLY||Each||1 PCS|
|22.||16 CHANEL POE SWITCH||Each||1 `PCS|
|23.||INISTATION 3 PERSUNAL||Each||N/A|
|24.||Shatter resistant film for all windows||30 pcs|
|25.||VHF radios Sony/LG||16 pcs|
FORMAT FOR THE PRICE QUOTATION
|S/N||Description of Items||Unit||Unit Price||Total|
Note: Delivery Time should be stated in the quotation
The evaluation will be based on the Grand Total prices quoted by the suppliers
Terms and Conditions
The supplier will be based on the evaluation on the grand total price quoted.
|Quote Price||The Price quoted shall be as per in USD|
|Location of Service||Mogadishu|
|Deadline for submission of quotes||THU 14 Feb 2019 by 336hrs.|
|Evaluation criteria||The lowestquote will be awarded the contract.|
|Bid Valid Period||30 Days|
|Payment Terms||To be made exclusive of VAT (net) 30 days following receipt of invoice for delivered equipment.
Payment shall be made by check or bank transfer.
|Preliminary Examination- Completeness of Bid||Partial Quotes are not acceptable|
|Contact person for inquiries (only written inquiries)||Mr. Mukhtar Mohamed Ma’ow
Director of Administration and Finance
|BID Security||NOT Required|
1.1. All documentation shall be submitted in English
2. Evaluation of quotations
(i) Compliance with the specifications
(ii) Supplier must be able to deliver required equipment’s
(iii) Supplier must be a government registered business
2.1 Prior to the detailed evaluation, the Ministry will determine the responsiveness of each supplier to the Request for Quotation (RFQ). A substantially responsive quote is one whichconforms to all the terms and conditions of the RFQ without material deviations.
2.2 The Ministry will examine the quotations to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the quotations are generally in order.
2.3 Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the correction of errors, its quotes will be rejected. If there is a discrepancy between words and figures the amount in words will prevail.
2.4 A quotation determined as not substantially responsive will be rejected by the ministry and may not subsequently be made responsive by the supplier by correction of the non-conformity.
3. Award Criteria: The ministry will issue PO/Contract to the selected lowest and qualified supplier. The Ministry reserves the right to accept or reject any quote, to annul the solicitation process and reject all quotes at any time prior to award of contract, without thereby incurring any liability to the affected supplier(s) or any obligation to provide information on the grounds for the purchaser’s action.
|4. Identification of Quotation: The supplier shall ensure that the quote is on their letter head and / or their quote is stamped.|
|5. Anti-Terrorism clause: The Contractor agrees to undertake all reasonable efforts to ensure that none of the Ministry funds received under this Contract are used to provide support to individuals or entities associated with terrorism and that the recipients of any amounts provided by the ministry hereunder do not appear on the list maintained by the Security Council Committee established pursuant to resolution 1267 (1999).
I acknowledge that I have read and accept the conditions on reverse
|NAME OF COMPANY REP, & FUNCTIONAL TITLE: __________________________
E-MAIL ADDRESS: ; (for both quotation/queries);