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4 Feb 2019

 REQUEST FOR QUOTATION (RFQ) ICT Equipment 

Job Description

Federal Republic of Somalia

Ministry of Internal security MOIS

Office of Admin and Finance

REQUEST FOR QUOTATION

(RFQ) ICT Equipment 

NAME AND ADDRESS OF  FIRM: ________________

_______________________________________________

DATE:  30 January 2019

 

REFERENCE: RFQ- MOIS-2019-02

Dear Sir / Madam:

You are kindly requested to submit your quotation for the following items before close of business as per instructions below:

  1. Quotations submitted by hand/mail should be in sealed envelopes and sent to the following address:

Address:         MOIS

ATT: Mukhar Mohamed Maow

                        Director Administration and Finance, MOIS

Mogadishu, Ex 888 building via Tanzania – Somalia

Marked                      RFQ- MOIS-2019-02

  1. Quotations submitted by email should be sent to the following email address:

info@mois.gov.so.

OR Hand delivery to MOIS Office in VS, Mogadishu.

  1. 3. Quotations should reach the above address no later than 14 Feb, 2019.

Specifications and Requirements

S/N Description of Items Unit Quantity
1. HP/Lenovo 27” Intel Core i7, 8GB RAM/ 1TB HDD all in-one Desktop Each 15 PC
2. DEL/HP Desktop 27” Intel Core i7, 8GB RAM/ 1TB HDD  Desktop

Del/Hp Monitor 18.5 inch

Each 10pc
3. USP 1500VA Each 25 PCS
4. Printer Epson L382 Each  15PCS
5. Printer HP LaserJet  M426DN/400 black Enterprise Each 10 PCS
6. Toner 226A Each 30pcs
7. Printer Epson L1300 Colour Warless Eeach 2 Pc
8. Fingerprint Time Attendance System Each 1 PCS
9. Smart screen 75” Each 2 PCS
10. External HDD 1TB Each 2 PCS
11. Antivirus Kaspersky Internet Security Double User 2019 Each 20 PCS
12. Power Extraction 8 ports Each 15pcs
13. Unifi Nana station Warless Each 2 pcs
14. Cisco 16 Ports Each 1Pcs
15. CCTV CAMERO IN DOOR IP 8MP Each 9PCS
16. CCTV CAMERO OUT DOOR IP 8MP Each 6PCS
17. CCTV CAMERO ZOOM Each 6PCS
18. DVR 32 CHANEL FOR 8MP CAMERA Each 1 PCS
19. CABLE CCTV COBER Each 9 PCS
20. CONECTORS Each 30 PCS
21. POWER SUPLY Each 1 PCS
22. 16 CHANEL POE SWITCH Each 1 `PCS
23. INISTATION 3 PERSUNAL Each N/A
24. Shatter resistant film for all windows 30 pcs
25. VHF radios Sony/LG 16 pcs

 

 

FORMAT FOR THE PRICE QUOTATION

 

S/N Description of Items Unit Unit Price Total
1  
2
3
4
5
6

 

7  
9 Freight n/a
10 Insurance n/a
11 Grand Total

 Note: Delivery Time should be stated in the quotation

The evaluation will be based on the Grand Total prices quoted by the suppliers

Terms and Conditions

The supplier will be based on the evaluation on the grand total price quoted.

Conditions:  
Warrant/Guarantee Business Office.
Quote Price The Price quoted shall be as per in USD
Location of Service Mogadishu
Deadline for submission of quotes THU 14 Feb 2019 by 336hrs.
Evaluation criteria The lowestquote will be awarded the contract.
Bid Valid Period 30 Days
Payment Terms To be made exclusive of VAT (net) 30 days following receipt of invoice for delivered equipment.

Payment shall be made by check or bank transfer.

Preliminary Examination- Completeness of Bid Partial Quotes are not acceptable
Contact person for inquiries (only written inquiries) Mr. Mukhtar Mohamed Ma’ow

Director of Administration and Finance

Email: info@mois.gov.so

Phone: 0616444019

BID Security NOT Required
REQUIREMENTS
1.      Language

1.1. All documentation shall be submitted in English

2.      Evaluation of quotations

(i)     Compliance with the specifications

(ii)  Supplier must be able to deliver required equipment’s

(iii)   Supplier must be a government registered business

Preliminary Examination:

2.1  Prior to the detailed evaluation, the Ministry will determine the responsiveness of each supplier to the Request for Quotation (RFQ). A substantially responsive quote is one whichconforms to all the terms and conditions of the RFQ without material deviations.

2.2  The Ministry will examine the quotations to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the quotations are generally in order.

2.3  Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the correction of errors, its quotes will be rejected. If there is a discrepancy between words and figures the amount in words will prevail.

2.4  A quotation determined as not substantially responsive will be rejected by the ministry and may not subsequently be made responsive by the supplier by correction of the non-conformity.

3.      Award Criteria: The ministry will issue PO/Contract to the selected lowest and qualified supplier.  The Ministry reserves the right to accept or reject any quote, to annul the solicitation process and reject all quotes at any time prior to award of contract, without thereby incurring any liability to the affected supplier(s) or any obligation to provide information on the grounds for the purchaser’s action.

4.      Identification of Quotation: The supplier shall ensure that the quote is on their letter head and / or their quote is stamped.
5.      Anti-Terrorism clause: The Contractor agrees to undertake all reasonable efforts to ensure that none of the Ministry funds received under this Contract are used to provide support to individuals or entities associated with terrorism and that the recipients of any amounts provided by the ministry hereunder do not appear on the list maintained by the Security Council Committee established pursuant to resolution 1267 (1999).

I acknowledge that I have read and accept the conditions on reverse

NAME OF COMPANY REP, & FUNCTIONAL TITLE:  __________________________

_________________________________________________________________________

 

Signature: _______________________________

 

Stamp:

 

 

 

 

E-MAIL ADDRESS:                                                                ; (for both quotation/queries);

 


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