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4 Feb 2019

REQUEST FOR QUOTATION (RFQ)FURNITURE OTHER MATERIAL

Job Description

Federal Republic of Somalia

Ministry ofInternal security MoIS

Office of Admin and Finance

مكتب الوزير

REQUEST FOR QUOTATION

(RFQ)FURNITURE OTHER MATERIAL

NAME AND ADDRESS OF  FIRM: ________________

 

_______________________________________________

DATE: 30January 2019

 

REFERENCE: RFQ- MOIS-2019-01

Dear Sir / Madam:

You are kindly requested to submit your quotation for the following items before close of business as per instructions below:

  1. Quotations submitted by hand/mail should be in sealed envelopes and sent to the following address:

Address:          MOIS

ATT: Mukhtar Mohamed Ma’ow

                        Director Administration and Finance, MOIS

Mogadishu, Ex 888 building via Tanzania Street-MogadishuSomalia

Marked                       RFQ- MOIS-2019-01

  1. Quotations submitted by email should be sent to the following email address:

info@mois.gov.so.

OR Hand delivery to MOIS Office in VS, Mogadishu.

  1. 3. Quotations should reach the above address no later than 14Feb,2019.

Specifications and Requirements

S/N DESCRIPTION OF ITEMS UNIT QUANTITY
1. BOSS CHAIR Each 4 PCS
2. OFFICE (L SHAPE) TABLE (160*180 CM) Each 4 PCS
3. BOOK SHELFS (25*270) VIP 3 DOOR Each 4 PCS
4. SOFT SEAT VIP Each 4 PCS
5. OFFICE TEA TABLE (50 *70 CM) Each 8 PCS
6. ROOMI Each 4 Pcs
7. TAKABAAN SUUD Each 5 PCS
8. OFFICE (L SHAPE) TABLE (140*160 CM) Each 10 PCS
9. BOOK SHELFS (25*170) VIP 2 DOOR Each 10 PCS
10. OFFICE CURTAINS(DAAH XAFIISEED) ( 2.10 MT) Each 16 PCS
11. OFFICE CURTAINS(DAAH XAFIISEED) ( 4.10 MT) Each 4 PCS
12. WORKSTATION (2 PEOPLE) Each 10 PCS
13. MEETING TABLE (20 PEOPLE) Each 1 SET
14. MEETING CHAIR Each 20 PCS
15. TABLE TV Each 1 PCS
16. TABLE  RECEPTION 1.6 cm Each 2 Pcs
17. SABUURADDA OGEYSIISKA Each 2 PCS
18. CHAIR WAITING 3 PERSONAL Each 4 pcs
19. LG AIR COORDINATION 24 SIZE Each 1  PCS
20. LG AIR COORDINATION 18 SIZE Each 2 PCS
21. LG AIR COORDINATION 12  SIZE Each 12 PCS
22. HOT AND COLD WATER Each 4 PCS
23. LG TV SCREEN 75 INCH Each 3 PCS

FORMAT FOR THE PRICE QUOTATION

S/N Description of Items Unit Unit Price Total
1  
2
3
4
5
6

 

7  
9 Freight n/a
10 Insurance n/a
11 Grand Total

 Note: Delivery Time should be stated in the quotation

The evaluation will be based on the Grand Total prices quoted by the suppliers

Terms and Conditions

The supplier will be based on the evaluation on the grand total price quoted.

Conditions:  
Warrant/Guarantee Office Furnitures.
Quote Price The Price quoted shall be as per in USD
Location of Service Mogadishu
Deadline for submission of quotes THU 14 Feb 2019 by 336 hrs.
Evaluation criteria The lowestquote will be awarded the contract.
Bid Valid Period 30Days
Payment Terms To be made exclusive of VAT (net) 30 days following receipt of invoice for delivered furniture.

Payment shall be made by check or bank transfer.

Preliminary Examination- Completeness of Bid Partial Quotes are not acceptable
Contact person for inquiries (only written inquiries) Mr. Muktar Mohamed Maow

Director of Administration and Finance

Email: info@mois.gov.so

Phone: 0616444019

BID Security NOT Required
REQUIREMENTS
1.      Language

1.1. All documentation shall be submitted in English

2.      Evaluation of quotations

(i)     Compliance with the specifications

(ii)  Supplier must be able to deliver required furniture

(iii)   Supplier must be a government registered business

Preliminary Examination:

2.1  Prior to the detailed evaluation, the Ministry will determine the responsiveness of each supplier to the Request for Quotation (RFQ). A substantially responsive quote is one whichconforms to all the terms and conditions of the RFQ without material deviations.

2.2  The Ministry will examine the quotations to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the quotations are generally in order.

2.3  Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the correction of errors, its quotes will be rejected. If there is a discrepancy between words and figures the amount in words will prevail.

2.4  A quotation determined as not substantially responsive will be rejected by the ministry and may not subsequently be made responsive by the supplier by correction of the non-conformity.

3.      Award Criteria: The ministry will issue PO/Contract to the selected lowest and qualified supplier.  The Ministry reserves the right to accept or reject any quote, to annul the solicitation process and reject all quotes at any time prior to award of contract, without thereby incurring any liability to the affected supplier(s) or any obligation to provide information on the grounds for the purchaser’s action.

4.      Identification of Quotation: The supplier shall ensure that the quote is on their letter head and / or their quote is stamped.
5.      Anti-Terrorism clause: The Contractor agrees to undertake all reasonable efforts to ensure that none of the Ministry funds received under this Contract are used to provide support to individuals or entities associated with terrorism and that the recipients of any amounts provided by the ministry hereunder do not appear on the list maintained by the Security Council Committee established pursuant to resolution 1267 (1999).

I acknowledge that I have read and accept the conditions on reverse

 

NAME OF COMPANY REP, & FUNCTIONAL TITLE:  __________________________

_________________________________________________________________________

Signature: _______________________________

 

Stamp:

 

 

 

E-MAIL ADDRESS:                                                                ; (for both quotation/queries);

 


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