Ministry ofInternal security MoIS

Office of Admin and Finance

_______________________________________________

DATE: 30January 2019

Payment shall be made by check or bank transfer.

Director of Administration and Finance

Email: info@mois.gov.so

Phone: 0616444019

1.1. All documentation shall be submitted in English

2.      Evaluation of quotations

(i)     Compliance with the specifications

(ii)  Supplier must be able to deliver required furniture

(iii)   Supplier must be a government registered business

Preliminary Examination:

2.1  Prior to the detailed evaluation, the Ministry will determine the responsiveness of each supplier to the Request for Quotation (RFQ). A substantially responsive quote is one whichconforms to all the terms and conditions of the RFQ without material deviations.

2.2  The Ministry will examine the quotations to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the quotations are generally in order.

2.3  Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the correction of errors, its quotes will be rejected. If there is a discrepancy between words and figures the amount in words will prevail.

2.4  A quotation determined as not substantially responsive will be rejected by the ministry and may not subsequently be made responsive by the supplier by correction of the non-conformity.

3.      Award Criteria: The ministry will issue PO/Contract to the selected lowest and qualified supplier.  The Ministry reserves the right to accept or reject any quote, to annul the solicitation process and reject all quotes at any time prior to award of contract, without thereby incurring any liability to the affected supplier(s) or any obligation to provide information on the grounds for the purchaser’s action.

I acknowledge that I have read and accept the conditions on reverse

NAME OF COMPANY REP, & FUNCTIONAL TITLE:  __________________________

_________________________________________________________________________

Signature: _______________________________

Stamp:

E-MAIL ADDRESS:                                                                ; (for both quotation/queries);