9 Oct 2019

Resource Management Officer

Job Description

Position Title : Resource Management Officer
Duty Station : Mogadishu, Somalia
Classification : Professional Staff, Grade P3
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 15 October 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates

1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti;
El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See;
Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic
(the); Latvia; Libya; Marshall Islands; Micronesia (Federated States
of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts
and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao
Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas;
Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.

Context:
Under the overall supervision of the Chief of Mission, under the direct supervision of the Senior
Resource Management Officer (SRMO) and in cooperation with relevant units at Headquarters
(HQs), in particular Department of Resources Management (DRM), Administrative Centres
(Manila Administrative Centre (MAC) and Panama Administrative Center (PAC) and Regional
Office (RO) in Nairobi, Kenya, the successful candidate will be responsible and accountable for
supervising the administrative, budgetary, financial, and human resources, functions of IOM
Mogadishu and providing support in these areas to staff in the Mission including those in
Sub-Offices.

Core Functions / Responsibilities:
1. Monitor and oversee the financial management for all activities in the country including the
oversight of financial expenditure and accountability; and in coordination with the SRMO, IOM
Somalia and CoM, undertake financial analysis of projects in the Mission.
2. Ensure daily control of funds disbursed; ensure funding is received in accordance with donor
agreements. Maintain appropriate internal controls to safeguard the Organization’s assets,
control cash and prevent fraud.
3. Assist the SRMO to coordinate and review budgets, financial reports for donors and other
requirements, and financial analysis of projects and programmes in accordance with IOM and
donor reporting requirements; oversee budget control process and analyze variances between
budget and actual expenditures; assist in the preparation of annual budget for the Mission,
guide and support the preparation of budgets for new projects and programmes.
4. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.
5. Review existing systems and procedures and, if necessary, recommend possible
improvements to strengthen internal monitoring, evaluation and control systems and improve
efficiency and effectiveness.
6. Assist COM & SRMO in managing the human resources function and make
recommendations on recruitment and personnel administration of staff in the Mission. Apply
Human Resources (HR) policies, rules and regulations and make recommendations for
resolving difficult or sensitive cases in coordination with SRMO.
7. Assist in supervising and building the capacity of mission staff in the areas of finance, human
resources, administration, logistics and procurement and take actions to resolve anomalies and
unusual trends. In coordination with the CoM & SRMO, support and offer guidance to other units
on above matters with a view to increasing their effectiveness.
8. Liaise with relevant units at Headquarters (HQ) and the Regional Office (RO) in Nairobi, as
well as other relevant counterparts with regard to the financial activities of the Mission; report
regularly on the financial situations of the Mission and provide other information as needed.
9. Ensure that appropriate and up-to-date filing system and data are maintained by the Finance
and Project Units on documents/reports/guidelines project funding requests.
10. In coordination with the SRMO, assist in supervising the IT, procurement and logistic
services, including contracts with service providers and suppliers of goods and services and
related administration authorities and ensure that relevant IOM policies are implemented.
11. Support and offer guidance to other units (programmes and sub-offices) on Resource
Management and in the absence of SRMO, represent the Organization on UN Operations
Management Team (OMT) related matters
12. Perform such other duties as may be assigned.
Required Qualifications and Experience:

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