SENIOR PROCUREMENT OFFICER
SENIOR PROCUREMENT OFFICER
CARE International is a humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development projects and providing emergency relief. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities. We invite applications from experienced and talented individuals for the position of Senior Procurement Officer based in Hargeisa with travels to the other field sites.
Perform procurement activities to ensure adherence to policy and procedures. Ensure that procurement activities and the receipt of goods and services are timely, accurate and efficient. Also, ensure the weekly preparation of the Procurement Status Report (PSR) and identify issues on the report and provide recommendations for problem resolution.
Ensure that there is a vendor list with adequate vendors in each sector and ensure quality of goods & services provided at a good price.
RESPONSIBILITIES AND TASKS
Task 1. Ensure that the annual Approved Vendor List (AVL) is managed per policy and deadlines. Also, ensure that all new vendors are set-up per policy inclusive of Vendor / Payee Set Up forms, appropriate approvals.
Task 2. Network with other agencies to ensure keeping abreast of trends in procurement, prices, legal issues and vendor quality.
Task 3. Upon receipt of a Purchase Request verify for completeness and accuracy. Ensure the PR is entered into the PeopleSoft Procurement Module and the information is also entered in the Procurement Status Report
Task 4.Ensure that a proforma invoice or quotation is requested from the vendor based on the specifications of the goods or services ordered and policies and procedures.
Task 5. Upon receipt of open or sealed quotations, follow procedures to complete the Summary Bid Analysis (SBA). Upon receipt of approved SBA, prepare the Purchase Order (PO) and enter the information into the Procurement Module within two days.
Task 6. For an Air Ticket Purchase, ensure that procurement policies and procedures are followed, including:
- Fly America requirements for U.S. government funding
- Any flight changes made are documented.
- Travel agent invoice is reconciled to procurement documents and submitted to finance.
Task 7. Following receipt and entry into the Procurement Module ensure that the Purchase Order (PO) is accurate and obtain approval per policy and provide to the vendor.
Task 8. Following PO approval, maintain close communication with the vendor as to the delivery schedule. As appropriate, communicate problems to your supervisor and requestor.
Task 9. Following the receipt of goods, services and consultancies obtain the approved General Receipt Note (GRN), compile all appropriate procurement documents and provide complete documentation to the finance department.
Task 10.Responsible for preparing draft Annual Performance Assessment Appraisal (APAA) objectives with supervisor on 1 July each year. In addition, be involved in the development and implementation of the Program Support Department’s Annual Operating Plan.
Task 11.Train partner NGO’s on CARE and donor procurement policies. Support partners procurement staff to ensure compliance with donor regulations
Task 12. Develop, implement, monitor and document Sub-Office Administration training activities in areas of your operational control.
Task 13.Perform other tasks and assignments as and when required which are consistent with your level in the organization.
- University Degree or equivalent qualification and experience, understanding of donor regulations
- CIPS desirable
- 5 Years in an NGO setting,
- Sufficient MS Office computer literacy
- High integrity
- Ability to plan
- Attention to detail
- Project Managers and Sector Coordinators
- Based in Hargeisa with travel to Sub-Offices.
How to Apply:
Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV to SOMRecruitment@care.org by May 24, 2019. Kindly indicate“Senior Procurement Officer – Hargeisa”on the subject line when applying. Only shortlisted candidates will be contacted.
CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.