6 Dec 2018

TERMS OF REFERENCE FOR CONDUCTING END-YEAR ASSESSMENT FOR ILAA LINTA CARUURTA – CHILDREN PROTECTED IN FAMILIES AND COMMUNITIES PROJECT (2017-2021)

Job Description

INVITATION TO BID FOR CONSULTANCY

 

Save the Children International (SCI) Somaliland program hereby invites interested consultants to bid for the consultancy assignment detailed below:

1 Title of Consultancy TERMS OF REFERENCE FOR CONDUCTING END-YEAR ASSESSMENT FOR ILAALINTA CARUURTA – CHILDREN PROTECTED IN FAMILIES AND COMMUNITIES PROJECT (2017-2021)
2 SCI Contracting Office Save the Children Somaliland

Hargiesa Office

3 Period of Consultancy The consultant work is expected to be completed within 10 days- excluding Friday.
4 Consultant type required Both Firm or individual can apply
5 Responsibility for Logistics arrangements and Costs Save the Children will manage logistics, all field data collection related activities, etc only work related activities. the consult will only write up the report
6 Taxation Provisions Consultant shall be responsible for all Taxes arising from the consultancy in line with the Somaliland Tax regulations applicable at the SCI contracting office named above
7 Travel requirements The Consultancy activities will be inside Somaliland, thus Save the children will not be possible any travel beyond that.
8 Security requirements Consultant will comply with standard Save the Children Security procedures, including the completion of SCI online security training prior to travel, if needed.
9 Qualification and Experience •          A minimum of first degree relevant to the area of the task (e.g. statistics, social work, community psychology, gender studies etc.).

•          Proven experience in conducting quality monitoring/evaluations and assessing development programmes.

•          Thorough knowledge on the relevant thematic area and East Africa context.

•          Strong child rights and child protection programming skills (child participation skills an asset).

•          Excellent knowledge on data collection, organizing and analysis

•          Experience designing reports.

•          Proven experience in working with NGO/INGOs and with the local community.

•          Understanding and commitment to Save the Children’s vision, mission and values.

•          Experience in working in Somalia/Somaliland will be an added value.

•          English essential; local language skills would be helpful.

10 Evaluation Criteria The consultant must meet the required qualifications and experience defined above and completeness of application.
11 Application Procedure Interested consultants should submit their applications via email to [somaliland.procurement@savethechildren.org ].

The applications should be submitted in PDF format as one document comprising Technical and Financial sections as detailed below.

a)     Technical proposal – including but not limited to :

·         Consultants understanding of the assignment and context

·         Approach to the assignment

·         Methodology

·         Tools

·         Deliverables

·         Workplan

·         Key staff biodata

 

b)     Financial proposal – providing a breakdown of all charges related to the assignment.

c)     CV(s) of consultant(s) with minimum of 3 treceable and recent refrences and Company’s Profile & Lead consultant(s) CV(s) (Firms Only).

d)     Sample report of the same activity previously done.

Applicants should also indicate the date they are available to start working on the consultancy

All applications MUST be submitted on or before the closing date below to be considered for the assignment.

Only shortlisted Candidates will be contacted.

12 Closing date for Applications Interested candidates shall submit their applications through the email address provided above on or before Wednesday 19th December, 2018 at 3:30PM (Hargeisa Time)
13 Terms of Reference (ToR) Complete ToR with details appended below attached herewith as    Annex 1.

  • Purpose of the consultancy,
  • Introduction of the project,
  • Background of the consultancy,
  • Objectives of the consultancy,
  • Proposed methodology and approach,
  • Scope of work,
  • Key deliverables / outputs
  • Activity timelines

 

ANNEX 1 : Consultancy Terms of Reference

TERMS OF REFERENCE FOR CONDUCTING END-YEAR ASSESSMENT FOR ILAA LINTA CARUURTA – CHILDREN PROTECTED IN FAMILIES AND COMMUNITIES PROJECT (2017-2021)

Project Background

The project aims to protect the most vulnerable and marginalized children, including children with disabilities, in Somaliland from multiple child protection risks and  harms by building a child protection system which will be truly owned by the communities but will also have a strong link to relevant national laws and policies e.g. the Child Rights Act, the National Plan of Action for Children, the Child Protection Policy and the Alternative Care Policy, and the envisaged formal structures envisaged by these normative frameworks.

The project’s approach will apply a bottom-up approach by ensuring that women/men and girls/boys themselves identify key child protection issues in their communities through participatory community dialogue sessions, awareness raising sessions and child-led research.  Communities’ capacities to identify and respond to potential risks of abuse, violence, harm and neglected will be a critical focus of the action. Work with religious leaders, with other influential people and with parents and caregivers will be important in order to catalyse community willingness to prevent and respond to child protection risks and concerns. This will lead to better awareness but also to sustainable and practical actions among families, communities and children to challenge harmful attitudes and practices in regard to violence, abuse, exploitation and neglect of girls and boys and therefore, address some of the root causes of child protection issues.

While a greater focus will be placed on strengthening the  child protection system (both informal and formal)  to prevent children from violence and abuse, the focus will at the same time be  on  provision of child and gender sensitive child protection services. This will be achieved by improving coordination among formal and informal structures, by enhancing capacity of formal and informal service providers and by improving implementation of child protection laws and policies at national level.

 

The Project Overview

Children will be active change agents and will for example participate in assessment of services by using child friendly methodologies. By supporting child-led structures both for in-school and out of school children, children’s own capacity to protect themselves and their peers will improve. Gender equality and Disaster Risk Reduction (DRR) will be crosscutting themes.

The project will be implemented in Berbera by the national partner YOVENCO and in Hargeisa by Save the Children. The project will directly reach 1500 children, 750 girls and 750 boys and a total of 1805 adults,  1065 women and  740 men directly,  and  3840 children, 1920 girls and  1920 boys and 5288 adults, 3,339 women and 1949 men indirectly. The project will have close linkages, and in some instances joint beneficiaries with the Save the Children Finland supported Child Sensitive Social Protection Project, which will be implemented together in two locations within Hargeisa..

 

  • Goal: The protection rights of children realized in Somaliland
  • Outcome: Improved protection of children from abuse, exploitation, violence and neglect in the project target areas through strengthened child protection system
  • Output 1: Child protection coordination mechanisms in place and functional
  • Output 2: Enhanced capacity of child protection service providers to respond to child protection concerns
  • Output 3: Increased awareness on child protection among target communities
  • Output 4: Improved implementation of child protection laws and policies
  • Output 5: Children in targeted households receive better family based care and support
  • Output 6: Enhanced participation of children to protect themselves from violence, abuse, exploitation.

 

Overall Purpose of the End-year Monitoring 

The purpose of the end-year study is to generate information on project indicators to inform project stakeholders about the progress of the project yearly targets, it will also provide an insight of the overall project progress compare to the project baseline findings conducted at the beginning of the project. The information will provide a benchmark for project monitoring and evaluation. The end-year monitoring will be used to track progress towards achieving the projects’ expected outputs and outcomes.

 

Key Areas of the Assessment

 

  • % of targeted communities (female/male) where 60% or more of those surveyed confirm that CBCPMs exist and are functional
  • Perceptions of girls and boys on the quality and accessibility of CP services available or provided in their communities
  • # of targeted CP service providers / interventions which have improved their quality of services in a 12 month period
  • % of parents/caregivers/children who report that CP services provided by SCI or partner were child, gender and disability sensitive
  • CWC members demonstrate improved knowledge on conducting case management practices (supporting children and families)
  • % of surveyed community members demonstrate improved awareness on child protection
  • % of surveyed government officials (CP, Education, Judiciary, Health and local government) and NGOs in target areas who can clearly describe contents of existing CP related laws & policies
  • Level of implementation of developed advocacy plans related to CP policies & laws (advocacy measurement tool)
  • CWC and CPWG members find the coordination mechanisms improved and functional
  • % supported caregivers that demonstrate improved parenting and caregiving attitudes and practices
  • % of children (disaggregated by sex, age) from targeted HHs who feel supported/receiving better care
  • Children (girls/boys) demonstrate knowledge and skills to protect themselves and their peers from violence, abuse & exploitation

Methodology

The methods to be used for the end-year will be participatory in order to make the activity a positive learning process. Hence, a team that consist staff from Save the Children and the local implementing partner NGO (YOVENCO) and MESAF will be involved in the data collection exercise. In addition, the active involvement and participation of project stakeholders, particularly beneficiaries (including girls and boys), during the baseline study will enhance ownership of the project from the beginning. While a consultant will be hired for the write up of the report.

Below is the main methodology to be used for the end-year assessment

  • Both primary and secondary sources of information will be used to generate data and information.
  • Both qualitative and quantitative methods of data collection in order all the information needed for the project is collected.
  • The data will be gathered through a KAP survey, key informant interviews and focus group discussions with the different target groups, children, IDP community members, host communities, community groups and local authorities as well as through observation and reviewing different documents.
  • Methods will be as participatory as possible and with children child-friendly methods will be used.
  • The end-year study data will be collected from intervention sites.
  • Participation of stakeholders will be voluntary. Children’s participation need to respect the Save the Children’s basic requirements for effective and ethical child participation. As the minimum the following standards need to be fulfilled: child participation must be voluntary, safe and inclusive.

Scope of the end-year assessment

The end-year exercise will cover all the sampled target intervention locations in 2 districts (Berbera and Hargeisa) and will cover all relevant stakeholders (relevant government officials and representatives, community members, local partner NGO, & children) who will participate in the implementation of the project to collect the necessary information.

Sampling

Quantitative data: The following sampling plan with be followed for the quantitative survey

Survey Sample size:  The population size in all the projects sites is currently unknown with official population figures being available up to 2008. For a very large or unknown population a minimum sample size of 96 is required. This is calculated using the survey system sample calculator (http://www.surveysystem.com/sscalc.htm). To accommodate errors in data collection a sample size of 120 should be used.

Seven and five intervention locations in Hargeisa and Berbera respectively, will surveyed, in addition to that, a total of 18 (10 in Hargeisa and 8 in Berbera) government and community-based organization will be also surveyed.

A cross section of study participants will be sampled for to allow diversity in the participants and triangulation of data.

Quality of Service (QoS) sample

A total of 12 Formal and 6 informal service providers will be assessed using quality of services tools

Focus group discussions

Target Number of FGD
Children Sample two locations per target districts to two FGs for girls and two for boys separately. Total is 8 FGDs
CWCs 2 FGDs per location/district  that is 4 FGDs in total

 Key informant interviews

Key informative interview will be organized with

  • MESAF (1 person from the center and 1 person from Berbera)
  • Hargeisa local government representative ( Social Welfare Department)
  • Berbera local government representative ( Social Welfare Department)

Presentation of the Results

The consultancy is expected to produce a quality report for each project, which documents the good practices and lessons learnt; differentiating findings, conclusions and recommendations. The consolidated summary shall pull together the key findings from the project, analyse them and make programmatic recommendations.

Key deliverables include:

  • Clean and organize data collected from the field.
  • Review available project document and reports including baseline
  • Produce final report on analyzed data clearly indication the percentage and # of each indicator.
  • Raw data shall be shared with SCI ILAALINTA CARURTA project and MEAL team for crosschecking and future use.

Organisation, Roles and Responsibility

The consultancy will be contracted by and report to Save the Children. The project team, country office MEAL staff will be responsible for leading field data collection with the support of the SCF/SCI technical team, while the consult will be responsible for the writing up of the monitoring report, SC team will provide any necessary available documents and information needed, they will also provide technical assistance.

Terms and Conditions

Professional Fee: The consultant will come up with his/her own rate which will be subject to negotiation within the bounds of donor requirements and set standards of SC in Somaliland.

Application: Expression of interest should include:

  • Technical proposal: brief explanation on the consultant’s previous experience in this kind of work, profile of the consultant, understanding on the TOR, the task to be accomplished and draft time plan on how the work will be done.
  • Sample of previous work: The consultant will be expected to present previous sample of reports with similar work
  • Financial proposal: the financial proposal should provide cost estimates for service rendered (Daily Consultancy Fees)
  • Tax and Insurance: The consultant shall be responsible for his/her income tax and/or insurance during the assignment.
  • Save the children will cover costs for data collectors, vehicle rent, venue and stationary.

Code of Conduct

 Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to. The consultant is bound by the principles and conditions of Save the Children’s Code of Conduct.

A contract will be signed by the consultant before commencement of the action. The contract will detail terms and conditions of service, aspects on inputs and deliverables.

Consultancy Profile

  • A minimum of first degree relevant to the area of the task (e.g. statistics, social work, community psychology, gender studies etc.)
  • Proven experience in conducting quality monitoring/evaluations and assessing development programmes
  • Thorough knowledge on the relevant thematic area and East Africa context
  • Strong child rights and child protection programming skills (child participation skills an asset)
  • Excellent knowledge on data collection, organizing and analysis
  • Experience designing reports
  • Proven experience in working with NGO/INGOs and with the local community
  • Understanding and commitment to Save the Children’s vision, mission and values
  • Experience in working in Somalia/Somaliland will be an added value.
  • English essential; local language skills would be helpful.

Timeframe and Responsibilities

The consultant work is expected to be completed within 10 days starting from contracting date but excluding Fridays, but the data collection should be completed prior to that.


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