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Administrative Assistant – Mogadishu, Somalia

  • Anywhere
  • Full-Time

Job Description

Job Title:  Administrative Assistant (Ref.2021/003)

Department:  Administration Department

Grade: 4

Reports To: Emergency Coordinator

Country/Location:  Somalia/Mogadishu       

Length of Contract: 4 months

About CRS:

CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. 

CRS has worked in Somalia since 1964. Over the years, CRS’ focus shifted from direct Humanitarian, relief and recovery programming and works with partners and enhances local capacity. CRS programs now supports communities affected by humanitarian  crises  in south Central Somalia

Job Summary:

You will provide services in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.

Roles and Key Responsibilities: 

  • Facilitate communication with all units of the organization and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
  • Provide specialized administrative transactions and processes.
  • Prepare transactional documents in support of general operations processes and support coordination of transaction processing.
  • Compile data, perform data entry and data verification in relation to general administration processes.
  • Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
  • Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.

Basic Qualifications 

  • High School diploma required. Professional diploma/Certificate or courses in Administration preferred.
  • Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
  • Additional education may substitute for some experience.
  • Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
  • This job is only open to Somalia Nationals

Required Languages – English and Somali 

Travel – No travel outside

Knowledge, Skills and Abilities  

  • Good time management skills with ability to work on multiple tasks
  • Strong customer service orientation with good communication and interpersonal skills
  • Proactive, resourceful, solutions oriented and results-oriented

Preferred Qualifications 

  • Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
  • Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.  

  • Integrity 
  • Continuous Improvement & Innovation
  • Builds Relationships 
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

Supervisory Responsibilities: None 

Key Working Relationships:  

Internal: Emergency Coordinator, Grants and Compliance Officer, Project Managers/Officers, Nairobi based Finance and Procurement team and Country Representative

External: Vendors, Suppliers, Government and line ministries

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

What we offer:

CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

CRS’ emphasis on family values supports benefits, including maternity and paternity leave, policies that promote exclusive breastfeeding, the availability of a baby room at the office, and flexible working hours where possible.

We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS Somalia strives to be a place where a diverse mix of talented people want to come and work, stay, and do their best.

CRS provides equal employment opportunity to all qualified employees and applicants for employment and does not discriminate on the basis of race, color, religion, ancestry or national origin, sex, age, marital status, physical or mental disability or handicap, medical condition and any other status protected by law. As an equal opportunity employer, CRS will recruit, hire, train and promote persons solely on their qualifications and abilities. Women are highly encouraged to apply.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.

How to Apply:

If your qualifications and experience meet this job requirements, please submit a written application, quoting the job title and reference number, and updated CV including daytime contact phone numbers, as well as names and contact information of three references to reach the below mentioned by close of business, Wednesday, October 13, 2021. Only short-listed candidates will be contacted for interview.

Human Resources Manager

Catholic Relief Services-Kenya/Somalia program

Email: CRSSomalia-recruitment@crs.org  

Note: Catholic Relief Services (CRS) does not charge any fees from applicants for any recruitment. Further, CRS has not retained any agent in connection with this recruitment



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Facebook Group: https://www.facebook.com/groups/somalijobs

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