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Area Supply chain Coordinator – Garowe

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  • Post date:12 Jan 2020
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Job Description

Title: Area Supply chain Coordinator -National Only

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Role Purpose:

Under the direction of the Logistics & Supply Chain Manager, provide operational logistics support to the programs and logistics staff in Puntland (Garowe, Bossaso, Galkayo and Gardo).  As an integral staff member of the Save the Children, the Area Logistics & Supply Chain coordinator will provide support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities.

Contract Duration: 12 month

Location: Garowe

JOB TITLE: Area Supply Chain Coordinator
TEAM/PROGRAMME: Supply Chain LOCATION:  Garowe
GRADE:  3                           TYPE OF CONTRACT:  National
CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Under the direction of the Logistics & Supply Chain Manager, provide operational logistics support to the programs and logistics staff in Puntland (Garowe, Bossaso, Galkayo and Gardo).  As an integral staff member of the Save the Children, the Area Logistics & Supply Chain coordinator will provide support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities.

SCOPE OF ROLE:

Reports to: Area Supply Chain Manager

Dimensions: Save the Children works in 4 regions in Puntland with over 150 staff.

Staff directly reporting to this post:  None

KEY AREAS OF ACCOUNTABILITY:

Fleet Management

  • Ensure that the allocation of vehicles and drivers is done in an effective manner, in response to authorised transport requisitions and support requirements of the programme.
  • Ensure an appropriate monthly vehicle history chart is developed.
  • In collaboration with the Logistics officers ensure that all vehicles receive scheduled preventative maintenance and faults are rectified efficiently and that all vehicles, including communications equipment, are maintained in a safe and operational condition at all times.
  • Support Bossaso, Garowe, Galkayo and Gardo offices on issues related to the maintenance and operation of fleet. Arrange necessary support in consultation with the Area Representative.

Procurement

  • Ensure overall provision and adherence of Save the Children’s minimum standards of procurement policies procedures and oversee the implementation the log activities.
  • Ensure that all procurements at Puntland offices are conducted in an efficient and transparent manner, in line with procurement policy & scheme of delegation of SC.
  • Provide guidance and support to the programme teams in Puntland offices in submitting     procurement plans and dealing with other issues in procurement.
  • Support the Logistics & Supply Chain Manger to provide technical inputs on all procurements to be done in the field offices.
  • Make sure that the Area (Puntland) procurement trackers are updated and shared with relevant people on weekly basis.

Asset Management

  • Ensure that the records of Assets and Equipment for Bossaso, Garowe, Galkayo and Gardo offices are maintained and in line with the Assets management policy.
  • Coordinate with the store keeper and procurement officer to ensure that all the changes to the assets & equipment’s locations, conditions are reflected timely and correctly in the Asset Register.
  • Ensure that the assets that are issued to staff are authorised, recorded and necessary paper work exists as per the policy of Save the Children.

Inventories and Stock Management

  • Ensure that all procured materials are properly stored and recorded with the help of the store keepers.
  • Ensure that GIK items are received, recorded and properly stored by using TIM inventory Management system.
  • Ensure that the movement of inventories to or from the warehouses are accurately documented; authorised and necessary paper work is done as per procedure.
  • Alert the relevant programme manager the receipts and dispatches in order to prepare necessary distribution plans.
  • Ensure that all monthly inventory reports are produced on time and shared with the concerned parts.

Radio Communications

  • Ensure that all HF and VHF radios are fully functional at all times.
  • With the help of the logistic officers/assistants arrange for regular servicing and maintenance of the radio equipment.

Custom clearance and transporting goods

  • Obtain custom clearance for all goods to the field offices from the relevant government agencies.
  • Ensure that the transportation of goods and equipment between field offices are arranged and certify that the goods are securely packaged and loaded to prevent damage during shipping.
  • Ensure that accurate documentation takes place in relation to the movement of items between locations and notify concerned people for collection purpose.
  • Manage program distributions plans as per program requests.

 

Filling and Reporting

  • Implement in each office standard Save the Children logistic procedures systems and train other log staff for creating and using the filing system.
  • Ensure that Area monthly logistics reports are produced and disseminated on time.
  • Ensure that all paper work is kept according to the policies and procedures of the organisation and filed neatly with supporting documents in respective files.
  • Undertake any other reasonable duties requested by the Area Representative.
COMPETENCIES AND BEHAVIOURS

Delivering Results (Accomplished)

·         Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation

·         Establishes clear and compelling objectives with teams and individuals and monitors progress and performance

·         Creates and applies measures and metrics to track performance

·         Holds others accountable for achieving results and challenges underperformance

·         Demonstrates financial awareness and a concern for cost effectiveness

Developing Self and Others (Accomplished)

·         Gives regular positive and constructive feedback to others

·         Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their team’s where appropriate)

·         Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them

·         Coaches others to learn from their experiences on the job and to use the resources available to them

Problem Solving & Decision Making (Skilled)

·         Gathers the right information and uses critical thinking to make effective and timely decisions

·         Knows when to involve others in a decision

·         Simplifies processes and procedures wherever possible

Applying Technical & Professional Expertise (Skilled)

·         Delivers work that reflects a good knowledge and application of technical and professional standards

·         Keeps up to date with trends in their work area

·         Maintains ethical and professional behaviour in accordance with relevant codes of conducts

Working Effectively With Others (Accomplished)

·         Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes

·         Breaks down silo working and challenges behaviours that are not collaborative

·         Knows when to follow and lend leadership to strengthen other leaders

  • Recognises when trust is broken and seeks to resolve conflict and re-establish trust
QUALIFICATIONS AND EXPERIENCE

  • Bachelor degree or equivalent in relevant field.
  • Progressive 3-5 years of experience in handling logistics in an INGO.
  • Fluency in written and spoken English.
  • Must have strong reporting and communication skills and excellent computer skills in MS Word & Excel.
  • Experience in fleet management including vehicles maintenance, servicing & repairs
  • Knowledge & experience of dealing with service providers and contractors.
  • Ability to work under pressure to deadlines.
  • Ability to work independently on his or her own initiative

Strong team skills

CHILD SAFEGUARDING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance  Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

CODE OF CONDUCT

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to.

Declaration of commitment:

I …………… understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ………………..                                                                     Date: ………………

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=200000A3&lang=en

Date:    January 2020                                                                               Author SCI

QUALIFICATIONS AND EXPERIENCE

  • Bachelor degree of Business administration or equivalent in relevant field.
  • Progressive 3 years of experience in handling logistics in an INGO.
  • Fluency in written and spoken English.
  • Must have strong reporting and communication skills and excellent computer skills in MS Word & Excel.
  • Experience in fleet management including vehicles maintenance, servicing & repairs
  • Knowledge & experience of dealing with service providers and contractors.
  • Ability to work under pressure to deadlines.
  • Ability to work independently on his or her own initiative

Strong team skills

The Application will close 21stJanuary, 2020

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=200000A3&lang=en

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