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Business Support Assistant Finance – Djibouti

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  • Full-Time

Job Description

Business Support Assistant Finance, Djibouti

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP’s strategy in Djibouti is aligned with Djibouti Vision 2035 and takes into account regional strategies of the African Union, in particular Agenda 2063 and the Malabo Declaration on Accelerated Agricultural Growth, and IGAD sub-regional strategies. It is also aligned with the UNDAF for 2018–2022 and builds on relevant recommendations of the Zero Hunger Strategic Review. 
Addressing poverty is a major pathway to addressing food insecurity in Djibouti. Agricultural potential is limited, but the agricultural, pastoral and fisheries sectors offer opportunities for providing direct assistance for rural households susceptible to food insecurity and malnutrition. The two pillars of the WFP strategy are:
To provide employment equitably for women and men in the most vulnerable households; and
To use safety nets to ensure access to assistance that meets basic needs, including for food security
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ORGANIZATIONAL CONTEXT
This job is found in Djibouti Country Office. Job holder may either perform administrative support functions in finance unit and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Finance, or the designate. In case where this position supports a specific business stream, the reporting line may be to the relevant Head of finance or the designate.
At this level, work is carried out under minimal supervision. Job holder is expected to produce organised and accurate work, undertaking specific business support activities. He/she may offer guidance on standard practices to more junior staff in same area of work.
JOB PURPOSE
To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
KEY ACCOUNTABILITIES (not all-inclusive)
Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
Other Finance or Administrative tasks as may be assigned.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. Academic (Bachelor degree or higher) in accounting, finance and business administration is an advantage.
Knowledge & Skills:
Willingness to learn and develop new skills
Dedicated and able to work to deadlines
Ownership and flow up skills
Able to work both as part of a team or under own initiative
Able to take responsabilities for own actions and performance
Ability to respond appropriately to client queries and deal with complaints
Ability to anticipate client needs
Ability to prioritize organised and manage a complex and sometimes conflicting workload and to work well under pressure.
Presentation and report writing skills
Language: Fluency in both oral and written communication in French and English ( advanced level). Knowledge of the local languages is an added advantage.
 
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
 Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
 Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
 Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
 Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
 Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
 Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
 Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
 Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
 Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
 Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
 Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
 Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
 
TERMS AND CONDITIONS
Contract duration is 6 months, contract holder is enrolled in a medical insurance scheme. One day of leave per month.
DEADLINE FOR APPLICATIONS
26.03.2020
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Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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