Country Logistics & Administration Coordinator -Mogadishu
- Job category: Coordinator
- Post date:3 Dec 2019
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Country Logistics & Administration Coordinator (open to Somali nationals only) Mogadishu, Somalia,
P.S: Please ensure that you fill in all details before submitting your application on WebCruiter.
Empty and incomplete applications will not be considered.
Norwegian Refugee Council
(NRC) is currently looking for professionally confident, self-motivated, experienced and committed team player for the post of Country Logistics and Administration Coordinator based in Mogadishu, Somalia.
We are particularly looking for a positive individual with strong communication skills, who can build trust and confidently navigate both internally and externally at different levels. The duration of this post is 12 months with the possibility of extension.
The Logistics and Administration Coordinator will be responsible to establish and manage overall logistics and administration in the country operation, including structures and staﬃng level. Responsible to ensure compliance to NRC standards and donor requirements. Responsible for procurement, fleet management, warehousing and asset/inventory management in NRC’s programme/project implementation.
NRC in Somalia
NRC has been active in Somalia since 2004 with four area oﬃces in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions.
NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).
Ensure that the country set up for logistics complies with NRC Logistic handbook, policies and donor requirements
Lead the logistics and administration management
Undertake medium- and long-term planning vis-à-vis logistics requirements
Capacity building and support of logistic and non-logistic staff with logistical responsibilities
Conduct periodic compliance checks and implement quality control measures of country logistic functions
Ensure proper donor compliance and internally reporting is accurately documented Ensure that NRC’s resources are utilized in most eﬃcient and effective ways
Ensure anti-corruption, transparency and cost-eﬃcient focus in procedures and trainings
Establish filing systems/archives according to NRC logistics and administration standards in all oﬃces Contribute to the identification of opportunities to implement cash-based interventions and market-
based programmes by participating in assessments and response analysis discussions.
|Employer:||Norwegian Refugee||Employment …||Contract|
|Title:||Country Logistics &||Webcruiter ID:||4165943827|
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Duties and responsibilities
Implement effective procurement planning with the aim to establish a reliable, consistent and effective supply chain within the country programme
Actively work with Area Oﬃces and Specialists to standardise specifications and evaluation criteria across the operation
Drive the identification and establishment of procurement categories that will benefit from the contracting of long-term/ framework agreements
Provide the necessary monthly logistics reports including informed analysis of these for management decision-making
Push the reduction of lead times in the procurement process while improving the quality of the procurement processes
Responsible for ensuring continuous existence of and updated agreements with suppliers and identify areas of improvement Responsible for ensuring regular market surveys are undertaken in the country programme
Ensure that NRC’s system for stores and warehouse management are in place for receiving and dispatching items
Improve the accuracy and frequency of stock reporting Enforce routines to prevent the build-up of dead stock
Conduct spot checks on storage points around the country
Asset & Inventory Management
Ensure that NRC’s system for asset management are in place for tracking and maintaining items Implement a centralized asset registration mechanism for new assets and lead the clearing up of existing asset tracking lists
Consolidate and standardize assets across the different categories and oﬃces
Establish routines and maintenance contracts to ensure that assets are correctly maintained in line with manufacturer instructions
Implement mechanism for planning the replacement of assets and eventual disposal
Ensure that NRC’s system for fleet management are in place for ensuring a safe and cost-effective fleet of vehicles
Implement vehicle reporting and tracking platform to improve reporting and visibility
Ensure that routines are in place for the induction and training of all drivers to ensure drivers are aware of their responsibilities and drive in a safe and economical manner
Improve the availability and effectiveness of the existing fleet
Ensure that NRC country oﬃce and guesthouse are managed/maintained to the NRC standards, and develop and or review standards for NRC services in such premises where required
Ensure that the administration teams maintain good systems and practices in the management of flights, accommodation and events
Ensure that the administration team at country oﬃce process the relevant applications to government oﬃces to facilitate visas, registrations, imports, etc. in a timely and effective manner
Lead the management meetings, workshops and other public events at the country oﬃce.
Bachelor’s Degree in procurement, logistics, supply chain or related field
Minimum 3 years of experience from working as a senior Logistician in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile Fluency in English, both written and verbal
Ability to follow policies and procedures and work systematically Able to work in a team, and motivate others
Able to analyze information, prioritize and take decisions and responsibility Excellent organization and planning skills
Able to work well under pressure and frequent travel to field oﬃces
Keen to work in a busy environment, and take pride in working hard and achieving results Strong computer skills, especially in Excel and web-based database and use of email
Strong English language skills, both written and verbal
Managing resources to optimize results Managing performance and development Analyzing
Handling insecure environments Empowering and building trust
We can offer
Contract period: 12 months with the possibility of extension.
Salary/benefits: According to NRC’s salary scale and terms and conditions
Duty station: Mogadishu, with frequent travel to field oﬃces
NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct
and the four organizational values: Dedicated, innovative, inclusive and accountable.
Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.
Email and paper applications will not be considered.
Qualified female candidates are particularly encouraged to apply.
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.
We work in crises across more than 30 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP is a global provider of expertise that contributes to solving challenges in the humanitarian, development and peacebuilding sectors. Our ul mate goal is to strengthen the resilience, and protect the lives, rights and livelihoods of vulnerable people and communies
NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on
and advocating for people displaced within their own country.
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