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Field Coordinator

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  • Post date:23 Nov 2019
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Job Description

Field Coordinator

Category: Development and Project Management

Location: Jijiga, Somali

Career Level: Mid Level ( 2+ – 5 years experience)

Job Description


Médecins du Monde (MDM) is a Non-Governmental Organization involved in humanitarian medical aid, operating in Ethiopia since 1986 in different types of projects from long-term interventions to emergency response.

In November 2018 MdM F and MdM Ge decided to conduct a joint Fact Finding Mission in the Somali region, with the goal to assess the humanitarian needs caused by ongoing drought and conflict in the area and evaluate intervention options and possible added value of MdM.

Based on the assessment findings, it is the intention of MdM F and MdM Ge to implement a new comprehensive project jointly, with MdM F being the lead in the first year and a coordinated handover to MdM Ge during project period. The project will consist of health (SRH) activities as well as Nutrition and WASH in Nut activities through a local partner, will be funded by German FFO and is due to start in July.

Management team

S/he manages directly the program team which can be composed of (depending on the location):

1 Logistic manager
1 Admin and finance officer
1 program coordinator (located in Gerbo)
Indirectly the Team in the project location (Gerbo): Program Coordinator, Field Admin, Field Logistician, 2 Midwives, 1 Community midwives

Main responsibilities and essential duties

The Field Coordinator will be the responsible for the overall implementation of the MdM intervention and project in Somali region.

Context Follow-up

Follow contextual development in Somali region, especially in Gerbo woreda and prepare an update for the monthly reporting.
Propose new ideas and modalities to improve the project activities implementation considering contextual and legal developments.
Proactively monitor the political and security situation in the project areas and update General coordinator and logistic coordinator accordingly.
Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed with the coordination team.
Ensure timely and accurate security / incident reports are sent to General Coordinator and logistic coordinator.

Ensure the implementation of the program and its follow-up in its different aspects: logistical, administrative and medical.
Ensure coordination, monitoring and integration of the activities defined in the logical framework and with the different actors involved and team members.
Reporting any issues related to partner’s activities. Update follow-up tools regularly.
Represent MdM with partner, stakeholders and authority in relationship to the intervention inside the region.
Take the lead in negotiations with partners and authorities linked to program implementation
Identify technical gaps and lead in the capacity building plan for partner and MdM team.
Maintaining a regular follow-up of funds transfers, procurement, financial and activity reporting of partner.
To provide key information (log, admin, medical, etc.) to the General coordinator regarding the intervention under his/her supervision
Take the leadership in revision of program activities based on needs and context
Maintaining Partner MoUs and updating the drafts for renewal based on understandings and developments of the projects.
Contribute to proposal and project report writings as requested.
Maintaining the map of project activities and updating it accordingly.
Participate to project and strategy planning meetings and provide inputs.
Ensure technical support for partner.
Lead needs assessments in case of upcoming needs or emergency situation requiring MdM’s engagement

Preparing monthly context report in coordination with logistic manager.
Compiling monthly project activities report and submit to General coordinator and Medical Coordinator.
Ensure completeness of monthly data and filled monitool.
Compiling monthly spending report and submitting to Admin and Finance Coordinator and General coordinator.
Contributing to donor reporting related to project activities.
Any other report requested by General coordinator

Ensure familiarity with donor compliance issues, ensuring all projects are compliant with these and MdM procedures
Ensure appropriate administrative, financial and logistical MdM systems/procedures are in place, maintained and adhered by both partner and MdM
Monitor expenditure and budget compliance on a regular basis, report any concerns to General coordinator.
Accompany the handover process between MdM Ge and F during project period.
Job Requirements

Skills required :

At least 3 years of experience with an international NGO working in emergency contexts, in similar positions, preferably within the health sector
Previous experience of project planning and budget holding; proposal and report writing
Previous experience in people’s and team management
Experience in partnership development and management and strong negotiation skills
Previous experience in management of medical-humanitarian emergencies is an asset
Flexibility, reactivity, anticipation, adaptability
Good organizational skills in day to day and crisis situations
Excellent computer and reporting skills
Good communication skills
Ability to classify and manage priorities – High autonomy is required
Interest and ability to work in a team
Capacity to work and to live in tense conditions
English language is mandatory (speaking and writing) and Somali is a plus
Appreciated qualifications:

Experience in remote-control and remote-management programmes
Experience/knowledge of the region
Familiar with supply chain and procurement process

6 months
Full time
Based between Jijiga and Garbo (50/50% approximately)
How to Apply

Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees through email jobapplication.mdmethiopia@gmail.com. write the job title and your name in the subject line.

Deadline for submission: 29th of November 2019

We are unable to accept phone calls.

NB: only shortlisted candidates shall be contacted.

Female candidates are strongly encouraged to apply.

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