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FINANCE AND ADMINISTRATION OFFICER – SOMALIA OFFICER

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  • Full-Time

Job Description

VACANCY FOR THE POSITION OF FINANCE AND ADMINISTRATION OFFICER – SOMALIA OFFICE

The Electoral Institute for Sustainable Democracy in Africa (EISA) has a vacancy in Mogadishu, Somalia for the position of Finance and Administration Officer – EU Funded Project.

EISA offers a competitive remuneration package based on qualifications and experience. EISA is a continental not for profit organisation located in Johannesburg, South Africa with field offices in Central African Republic, Côte d’Ivoire Democratic Republic of Congo, Gabon, Mozambique, Madagascar,Niger, Somalia, and Zimbabwe and a regional office in Abidjan . EISA has continental and sub-regional programmes. EISA strives for excellence in the promotion of credible elections, citizen participation and the strengthening of political institutions for sustainable democracy in Africa.

Reports to

Country Director

Purpose of the job

To ensure that the financial and administrative management of EISA-Somalia

project is run efficiently and effectively, and provide financial accountability in

accordance with budgets, donor and audit requirements

Comply with EISA’s Field Office Accounting Procedures Manual

To ensure that the assets and the office are managed effectively and efficient with

regards to maintenance, safety and security in relation to the project.

Key tasks and responsibilities

Efficient and effective management and reporting of donor funds

Monitor and ensure proper accounting for all income and expenditure Process creditors, and statutory payments monthly

Ensure all assets are well maintained and insured

Maintain staff records in accordance with EISA’s HR policies and procedures manual applicable to the Project

Adherence to organisational policies and procedures

Adherence to rules and regulations governing NGO companies in Somalia,

Provide financial accountability in accordance with the budget, donor and audit requirements Coordinate external and internal audits if required relating to the project

Monitor capital needs including acquisitions and installations if applicable

Draft financial policies in line with Somali specific legislation and EISA Finance, Human Resources and Administration Policy Framework.

Timeously prepare donor and other financial reports according to donor and EISA head office specifications. Provide regular reports to the Country Director and EISA Head Office Finance & Administration Head.

Setting up appropriate control mechanisms within the Finance and Administration Department Prepare bank reconciliations on a monthly basis and submit to EISA HO Head of Finance.

Ensure that debtors are followed up on a regular basis if applicable

Ensure proper financial controls systems and reporting procedures are in place and upheld.

General

Attend and participate in monthly staff meetings, organisational reviews and planning, meetings with donors as well as other meetings that relate to the work of EISA

Any other tasks as required by the Country Director, the Executive Director or his/her representative

____________________________________________________

Job Specification

Education

Preferably a Certified Public Accountant (CPA) or First Degree in Finance

Experience

Experience in donor contracting and donor compliance issues At least 3 years’ experience working in an NGO sector

Familiarity with Pastel and project accounting

Knowledge and Skills

Ability to multi-task

Writing and analytical skills

Administration and budgeting skills Availability to travel in the country Computer literacy

Good time management and workflow organisation Management and supervisory skills

Good team management skills

Languages

Fluency in English and Somali

Person specifications

Level-headed and well organised

Adaptable – able to work with people from different cultural backgrounds and education levels Willingness to work beyond official working times

Self-motivated and able to work under pressures Able to work in a team

Organised and accurate

Integrity, honesty and respect for confidentiality

Applications with relevant CV and references should be sent to Mr Naphtaly Sekamogeng at naphtaly@eisa.org by not later than 27th November, 2020

Only shortlisted candidates will be contacted. Position open to Somalis and women are encouraged to apply.

EISA reserves the right not to appoint.

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