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Finance and Administration Officer, Somalia

  • Anywhere
  • Full-Time

Job Description

Job Vacancy: Finance and Administration Officer, Somalia

The Electoral Institute for Sustainable Democracy in Africa (EISA) has a vacancy in Mogadishu for the position of Finance and Administration Officer, Somalia. EISA offers a competitive remuneration package based on qualifications and experience. EISA is a continental not for profit organisation located in Johannesburg, South Africa with field offices in Kenya, Mali ,Mozambique, Madagascar, Somalia and Zimbabwe and has continental and sub-regional programmes. EISA strives for excellence in the promotion of credible elections, citizen participation and the strengthening of political institutions for sustainable democracy in Africa.

Answerable to the Country Director, Finance and Administration Officer will be required to:

Key tasks and responsibilities

Efficient and effective management and reporting of donor funds

Monitor and ensure proper accounting for all income and expenditure

Process creditors, staff salaries and statutory payments monthly

Ensure all assets are well maintained and insured

Maintain staff records in accordance with EISA’s HR policies and procedures manual

Adherence to organisational policies and procedures

Adherence to rules and regulations governing NGO companies in Somalia,

Provide financial accountability in accordance with budgets, donors and audit requirements

Coordinate external and internal audits

Monitor capital needs including acquisitions and installations

Draft financial policies in line with Somalia specific legislation and EISA Finance, Human Resources and Administration Policy Framework.

Oversee and supervise supporting staff

Timeously prepare donor and other financial reports according to donor and EISA head office specifications.

Provide regular reports to the Country Director and to the Donor.

Setting up appropriate control mechanisms within the Finance and Administration Department

Prepare bank reconciliations on a monthly basis and submit to EISA HO Finance Director.

Ensure that debtors are followed up on a regular basis

Ensure proper financial controls systems and reporting procedures are in place and upheld.

General

Attend and participate in monthly staff meetings, organisational reviews and planning, meetings with donors as well as other meetings that relate to the work of EISA

Any other tasks as required by the Country Director or his/her representative

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Job Specification

Education

Preferably a Certified Public Accountant (CPA) or First Degree in Finance

Experience

Experience in donor contracting and donor compliance issues

At least 3 years’ experience working in an NGO sector

Knowledge of modern accounting software and management Education

Knowledge and Skills

Ability to multi-task

Writing and analytical skills

Administration and budgeting skills

Availability to travel in the country

Computer literacy

Good time management and workflow organisation

Management and supervisory skills

Good team management skills

Languages

Fluency in English

Person specifications

Level-headed and well organised

Adaptable – able to work with people from different cultural backgrounds and education levels

Willingness to work beyond official working times

Self-motivated and able to work under pressures

Able to work in a team

Organised and accurate

Integrity, honesty and respect for confidentiality

Please send an application letter and CV by email with a subject title “Finance and Administration Officer” to  ange@eisa.org. by the 24th Nov 2020. Only shortlisted candidates will be contacted. Position open to Somalis and women are encouraged to apply. EISA reserves the right not to employ.

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