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Finance and Awards Coordinator, USAID Bar ama Baro (Teach or Learn) – Mogadishu, Somalia

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  • Post date:22 Nov 2020
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Job Description

Finance and Awards Coordinator, USAID Bar ama Baro (Teach or Learn)– Somali-National only

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

SCOPE OF ROLE:

ROLE PURPOSE: The Finance & Awards Coordinator will be responsible for the oversight of USAID Bar ama Baro (Teach or Learn) project finances and grants. The Finance and Awards Coordinator is responsible for overseeing activity operations, including but not limited to: Budget management and monitoring, donor compliance, subawards, financial controls, Financial accounting and auditing.

The Coordinator also develops the financial capacities of all relevant staff and sub-awardees under this project. This individual develops strong internal control measures, conducts internal reviews for the project, and coordinates internal and external financial audits for the award. S/he also prepares budgets for annual work plans and financial reports..

Dimensions: Save the Children has been working in Somalia for more than 60 years. The Country Office has over 500 staff across 14 field offices (Boroma, Burao and Hargeisa in Somaliland; Bosasso, Garowe, Galkayo and Gardo in Puntland; Beletweyne, Adaado, Abudwak, Baidoa, Kismayo, Dhobley and Mogadishu in Central South Somalia). Our Country Office coordination and administration base is in Nairobi, Kenya. In 2017, as a result of significant scale up for the countrywide drought response, our annual spend FY2017 was US$117 million and we reached more than 2 million people through our humanitarian and longer term development work in Health, Nutrition, Water, Sanitation & Hygiene (WASH), Education, Food Security and Livelihoods (FSL), Child Protection and Child Rights Governance. The Country Office manages 61 active awards totalling US$165 million from a range of governmental/institutional donors, including DFID, ECHO, EU, FFP, OFDA, and DANIDA being some of our largest

SCOPE OF ROLE:

Direct Reports to: Deputy Chief of Party

Technically Reports to: Area Finance Manager

Staff directly reporting to this post: 0

Working contacts:

Internal: Finance and Awards Teams, Project Staff, Budget Holders, Support Staff, Internal Audit

External: Tax Offices, External Auditors, Regulatory Bodies, Bank, Insurance, Suppliers, Transporters, Partners etc.

Staff directly reporting to this post: Nil

TITLE: Finance and Awards Coordinator, USAID Bar ama Baro (Teach or Learn)
TEAM/PROGRAMME: Finance and Awards LOCATION: Mogadishu
GRADE: 3 CONTRACT LENGTH: 1 Year (Renewable)
CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Finance & Awards Coordinator will be responsible for the oversight of USAID Bar ama Baro (Teach or Learn) project finances and grants. The Finance and Awards Coordinator is responsible for overseeing activity operations, including but not limited to: Budget management and monitoring, donor compliance, subawards, financial controls, Financial accounting and auditing.

The Coordinator also develops the financial capacities of all relevant staff and sub-awardees under this project. This individual develops strong internal control measures, conducts internal reviews for the project, and coordinates internal and external financial audits for the award. S/he also prepares budgets for annual work plans and financial reports.

SCOPE OF ROLE:

Direct Reports to: Deputy Chief of Party

Technically Reports to: Area Finance Manager

Staff directly reporting to this post: 0

Working contacts:

Internal: Finance and Awards Teams, Project Staff, Budget Holders, Support Staff, Internal Audit

External: Tax Offices, External Auditors, Regulatory Bodies, Bank, Insurance, Suppliers, Transporters, Partners etc.

KEY AREAS OF ACCOUNTABILITY:

Finance Management:

·       Oversee financial management and financial operations for BAB Project including setting up and overseeing financial procedures in line with USAID and SCI requirements, and setting up and maintaining financial accounts for BAB project

·       Prepare monthly Budget versus Actual Report (BvA) and have one to one discussion with budget holders and Area Operations leadership for any action points.

·       Analyse budget variances between planned budgets and actual expenses on monthly basis and report any notable deviations to Deputy Chief of Party.

·       Ensure contract terms are being met and help the team closely follow the projected annual budget

·       Work with field staff to ensure that financial transactions are recorded in an accurate and consistent manner and in accordance with agreed timelines.

·       Monitor coding of expenditures and ensure timely adjustments are made with the relevant audit trail.

·       Ensure that all financial transactions are fully supported and that they are all captured in AGRESSO regularly; make sure that regular backups are taken.

·       Prepare the monthly cash forecasts for the project based on the planned programme activities in collaboration with Budget holders and Area Operations team

·       Prepare Invoices for the project including reviewing final invoices before they are submitted to SCUS/Creative and keep update the invoice tracking tool on monthly basis

  • Ensure audits being conducted are handled smoothly and all issues arising are communicated with the relevant teams on time

·       Run periodic trainings for project staff, including budget holders and support staff, on USIAD Contract management compliance requirements

Award Management:

  • Coordinate approvals, budget realignments, amendments, cost and no-cost extension requests going to the member and donor in a timely manner.
  • Coordinate with program operations to ensure project review and close out meetings are conducted in a timely manner and ensure that all meetings are recorded and these minutes filed on AMS and follow up actions done.
  • Follow up Finance and Program teams to submit reports and upload on AMS in a timely manner.
  • Quality assurance on all award documents before sharing with internal and third parties.
  • Manage and project specific audits
  • Review all award agreements for management nuances and brief programme management on potential areas of risk, providing a summary of key areas.
  • Communicate donor compliance requirements to relevant staff on a continuous basis
  • Accountable for driving AMS data completeness and quality for relevant awards including awards implemented by partners. This including conducting regular check on AMS documentation of all active awards in the area and ensure proper maintenance

Other

  • Any other duties as may be assigned by your line manager
COMPETENCIES AND BEHAVIOURS

Delivering Results:

·       Translates complex contextual information into planning and achieving results effectively

·       Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation

·       Establishes clear and compelling objectives with teams and individuals and monitors progress and performance

·       Creates and applies measures and metrics to track performance

·       Holds others accountable for achieving results and challenges underperformance

·       Demonstrates financial awareness and a concern for cost effectiveness

Developing Self and Others:

·       Gives regular positive and constructive feedback to others

·       Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their team’s where appropriate)

·       Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them

·       Coaches others to learn from their experiences on the job and to use the resources available to them

Problem Solving & Decision Making:

·       Uses data and evidence to drive decision making for quality improvement

·       Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts

·       Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions

·       Takes decisions when decisions are due and is prepared to account for them

Applying Technical & Professional Expertise:

·       Makes decisions based on professional expertise and experience without deferring unnecessarily to others

·       Shares knowledge and best practice on technical solutions so that others can make best use of that expertise

·       Actively seeks new ways to develop the application of technical and professional standards within the team

Working Effectively with Others:

·       Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes

·       Breaks down silo working and challenges behaviours that are not collaborative

·       Knows when to follow and lend leadership to strengthen other leaders

·       Recognises when trust is broken and seeks to resolve conflict and re-establish trust

QUALIFICATIONS AND EXPERIENCE

Essential

·       Degree in Finance, Business Administration, Accounting and/or Professional qualifications (CPA or ACCA)

·       At least 5 years of financial management, grants management, or similar experience in other donor-funded projects; previous work experience with USAID-funded projects preferred.

·       Familiarity with USAID Contract Management and Grants Management policies and procedures

·       Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;

·       Demonstrated ability to communicate effectively in English, both verbally and in writing

·       Proven experience to help facilitate a smooth audit process and work efficiently with external auditors

·       Strong computer skills, especially in computerised accounting packages such as AGRESSO and Excel

·       Ability and willingness to work under pressure as part of a professional team.

·       Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills.

·       Willingness to travel to field offices regularly

·       Experience of working in a busy INGO environment

Date of issue:   October 2020                                           Author:

QUALIFICATIONS AND EXPERIENCE

Essential

  • Degree in Finance, Business Administration, Accounting and/or Professional qualifications (CPA or ACCA)
  • At least 5 years of financial management, grants management, or similar experience in other donor-funded projects; previous work experience with USAID-funded projects preferred.
  • Familiarity with USAID Contract Management and Grants Management policies and procedures
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;
  • Demonstrated ability to communicate effectively in English, both verbally and in writing
  • Proven experience to help facilitate a smooth audit process and work efficiently with external auditors
  • Strong computer skills, especially in computerised accounting packages such as AGRESSO and Excel
  • Ability and willingness to work under pressure as part of a professional team.
  • Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills.
  • Willingness to travel to field offices regularly
  • Experience of working in a busy INGO environment

Please apply in English saving your CV and covering letter as a single document. To see a full a job description, please visit our website at www.savethechildren.net/jobs

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=200006X8&lang=en

Application will be close on 3rd Dec 2020.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

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