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Finance Coordinator – Mogadishu, Somalia (Frequent travel to Garowe & Hargeisa)

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Job Description

Finance Coordinator

Fulltime / 40 hours a week

Contract length: 1 Year with possibility of extension

Location: Mogadishu (Frequent travel to Garowe & Hargeisa)

Oxfam is a global movement of people working together to end the injustice of poverty. That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Team Purpose

To manage the delivery of all program financial management activities and requirements to support business service.

Job Purpose

The purpose of the job is to provide an efficient and effective professional financial service to the organization and ensure accountability and efficient use of resources, compliance with Oxfam, donor and statutory obligations for sound financial management are met and maintained and achievement of the financial and operational objectives of the Somalia program. This includes advisory and consultative function that ensures an effective, efficient and responsive financial support service to the Business Partners and the Departments. Ensure accuracy and integrity of the reports and to partners’ financial management.

The Finance coordinator will be the overall responsible for all projects in partnership with the NEXUS platform and with other partners in general. He/ she will work with Hargeisa Finance Coordinator to ensure smooth running of the organisation activities.

He/ she will work closely with respective program managers to ensure accountability of the highest standards

Key Responsibilities and Accountabilities

Prepare and revise (if applicable) project budgets and cash projections for externally funded projects in conformity with project activity plans by Oxfam Country office, County office and local partner organisations.

Verify and monitor the project expenses reports, declarations and reconciliations of Oxfam and implementing partners on accuracy, efficiency and eligibility and other Oxfam and donor guidelines; decide on cost allocation to the correct budget; request corrections where needed;

Monitor spending per budget line and performance at overall project level, revise where necessary and possible the (financial) planning. Report on overruns, deviations and such, and make proposals to the program managers for the financing expenses within the approved project budget.

Ensure that all project supporting documentation is complete and sufficient to justify the purpose of the expenditures according to Oxfam and partner guidelines.

Ensure that support cost charged to projects have a clear allocation methodology that is justifiable and auditable in consultation with finance manager / BSM

He / she will be the main focal point of project donor audits .

Coordinate with the HQ for uploading records to the SAP and Adobe software and clarify any questions the Country Office might have.

Provide the CO management, donors and The Hague with quality consolidated financial project reports including variance analysis with all necessary supporting documentation attached.

Review contracts to be signed with partner organizations and vendors and ensure compliance with Oxfam financial and procurement requirements as well as correspondence with relevant budget line. Ensure all necessary annexes, including templates for financial reporting, are included

Review payments and project staff cash float settlements, and ascertain that budget line allocation reflect the donor line items coding restrictions

Review all expenditure reports of Oxfam implementing partners. Maintains and controls expenses (Actuals) versus budget and cash reconciliation reports for partner organizations

Establish & maintain a system of internal controls which comply with Oxfam and donor financial guidelines

Ensure that all financial documentation and supporting documents is compiled timely and accurately and in line with accounting standards and donor regulations

Update project cash flow on a monthly basis and ensure sufficient cash flow to meet current and immediate future project obligations for both the partners and Country office.

Ensure that the country financial management systems & records are adequate in order to identify and protect the assets & interest of the organization.

Maintain and update systems for efficient & effective management of assets

Manage timely & accurate preparation of data for monthly management accounts for Program accountant, budget-holders, and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances

Closely work with senior finance officer, accountant and finance officer at CO for effective financial management and getting/extending any support

Lead the preparation and approval of all donors’ financial reports against accounting, legal

and contractual requirements, and ensure their review by the finance manager/Business Support Manager and relevant project manager.

Partner Management and Capacity Building:

Support the development and implementation of a detailed plan for building the business services capacity of partner organisations, specifically relating to financial and funding management procedures. These will include fiduciary risk assessments, due diligence assessments as well as a capacity strengthening approach and delivery plan including tools and methodologies, performance standards, and evaluation

Undertake personal training, coaching and capacity strengthening to partner organisations to develop their own expertise as required. Ensure that partner organisations work in accordance with Oxfam acceptable standards and objectives

Support the conduct of regular performance assessments and reviews of partner organisations, including planning and coordination of external & Internal Oxfam audits, to ensure that donor and statutory audit requirements are met and that that the capacity strengthening programme is delivering agreed results, making necessary adjustments as circumstances change

Participate in regular meetings with partner organisations to ensure that the working relationship between them and Oxfam is positive, open and conducive to the successful achievement of agreed objectives

Ensure that partner organizations’ project accounting is correct and that all supporting documents are in place and meet necessary standards

Relevant academic qualifications in financial management, project management, accounting, business administration or related field

Significant knowledge and experience of all core financial management activities, including accounts payable, cash management, budget development, statutory requirements (standard accounts)

Good knowledge and experience of managing donor grants or donor funded programmes

Strong numeracy skills and experience using a computerised financial management information system and good computer skills (Excel especially, Word)

Experience in independent financial planning, budgeting, reporting, project audits, risk management and ability to evaluate these against the donor requirements and local tax/legal regulations

A critical focus on providing a superior service level to managers and staff and delivering agreed results within time and budget constraints and to expected standards

Good organisational and personal management skills, with ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through

Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to provide a better service to Oxfam. Strong attention to detail

Excellent personal communication skills, in written and verbal English

Ability to represent Oxfam in a professional and competent manner with external individuals and organisations

Proven experience working with partner organisations and helping them develop their independent expertise and ability to deliver results, through effective capacity building and learning and development activities

A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and under own initiative

Proven experience as a team worker and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues

Experience with external funded projects

High level of integrity and accountability

Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work

Demonstrated understanding of International financial reporting standards and Oxfam’s International structure and operating model.

Financial management skills.

Application Procedure:

Please apply the position by clicking Apply. Application Deadline is on 03rd March 2021. Only shortlisted candidates will be contacted.

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