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HMIS Assistant – Beledweyne

  • Anywhere
  • Full-Time

Job Description

HMIS Assistant – Beledweyne– Somali Nationals Only

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

SCOPEOFROLE:

Reportsto:Health Officer

Staffdirectlyreportingto thispost: None

Budget Responsibilities: N/A

Country Dimensions:  Save the Children has been working in Somalia for more than 60 years. The Country Office has over 500 staff across 14 field offices (Boroma, Burao and Hargeisa in Somaliland; Bosasso, Garowe, Galkayo and Gardo in Puntland; Beletweyne, Adaado, Abudwak, Baidoa, Kismayo, Dhobley and Mogadishu in Central South Somalia). Our Country Office coordination and administration base is in Nairobi, Kenya. In 2017, as a result of significant scale up for the countrywide drought response, our annual spend FY2017 was US$117 million and we reached more than 2 million people through our humanitarian and longer term development work in Health, Nutrition, Water, Sanitation & Hygiene (WASH), Education, Food Security and Livelihoods (FSL), Child Protection and Child Rights Governance. The Country Office manages 61 active awards totalling US$165 million from a range of governmental/institutional donors, including DFID, ECHO, EU, FFP, OFDA, and DANIDA being some of our largest.

TITLE: HMIS Assistant
TEAM/PROGRAMME: Health LOCATION: Baledweyne
GRADE: 5 CONTRACT LENGTH: 7 months
CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Under the general guidance of the Health Program Officer, the HMIS Assistant will take the overall responsibility Health data in Hiran region and contribute to the day-to-day implementation of the health project activities.

SCOPE OF ROLE:

Reports to: Health Program Officer

Dimensions: Save the Children has been working in Somalia for more than 60 years. The Country Office has over 500 staff across 14 field offices (Boroma, Burao and Hargeisa in Somaliland; Bosasso, Garowe, Galkayo and Gardo in Puntland; Beletweyne, Adaado, Abudwak, Baidoa, Kismayo, Dhobley and Mogadishu in Central South Somalia). Our Country Office coordination and administration base is in Nairobi, Kenya. In 2017, as a result of significant scale up for the countrywide drought response, our annual spend FY2017 was US$117 million and we reached more than 2 million people through our humanitarian and longer term development work in Health, Nutrition, Water, Sanitation & Hygiene (WASH), Education, Food Security and Livelihoods (FSL), Child Protection and Child Rights Governance. The Country Office manages 61 active awards totalling US$165 million from a range of governmental/institutional donors, including DFID, ECHO, EU, FFP, OFDA, and DANIDA being some of our largest.

Number of direct reports: Health Centre/Mobile Clinic/iCCM staff

KEY AREAS OF ACCOUNTABILITY:

  1. Collect, review data originating from Save the Children supported mobile clinics, outreach facilities, iCCM teams to ensure that data is valid, accurate and of high integrity.
  2. Update project databases at the field level and submit to Health Program Officer on weekly, monthly and quarterly basis.
  3. Ensure collected data of health are saved, stored in order filling/ folders systems in sequence and orderly both in softcopy and hardcopy.
  4. Ensure timely transmission of information and data from the health facilities.
  5. Identify staff training needs regarding health records management and reporting.
  6. Provide supportive supervision to mobile clinic and outreach health facilities and monthly data review and feedback meetings with static and outreach health and nutrition facility staff and MOH counterparts.
  7. Support field based project staff to measure progress and use data for decision making and planning.
  8. Contribute to the coordination of all aspects of the health programme to meet programme objectives.
  9. Participate when developing comprehensive training plan, and accordingly organize HMIS training for mobile clinic staffs and iCCM team.
  10. Work closely with the health programme team, ensure effective start up, management, implementation, monitoring, reporting and evaluation of the project, as it pertains to specific HMIS matters.
  11. Conduct data quality audits routinely and participate in programme evaluation.
  12. Closely collaborate with the Regional HMIS and zonal HMIS coordinator in the process of collection and analysis of health and nutrition-related data.
  13. Management departments, to the Project managers(s), M&E manager, and programme manager and to other relevant stakeholders as requested.
  14. Resolve conflicts of interest, build consensus and keep communities informed of project progress.
  15. To undertake other duties as required.
SAVE THE CHILDREN COMPETENCY FRAMEWORK

DELIVERING RESULTS(SKILLED)

•       Delivers timely and appropriate results using available resources

•       Takes responsibility for their work and its impact on others

•       Plans, prioritises and performs tasks well without needing direct supervision

•       Understands the link between their work and the organization’s objectives

DEVELOPING SELF AND OTHERS(SKILLED)

•       Shows awareness of their strength and limitation and actively takes responsibility for their development

•       Seeks out feedback to understand their area for improvement

•       Actively shares knowledge and experience with others

PROBLEM SOLVING AND DECISION MAKING(SKILLED)

•       Gathers the right information and uses critical thinking to make effective and timely decisions

•       Stays with a problem or challenge until a solution is reached or no longer reasonably attainable

•       Knows when to involve others in a decision

•       Demonstrates awareness of the wider external influences that impact on decision making

APPLYING TECHNICAL AND PROFESSIONAL EXPERTISE(SKILLED)

•       Delivers work that reflects a good knowledge and application of technical and professional standards

•       Keeps up to date with trends in their work area

•       Maintains ethical and professional behaviour in accordance with relevant codes of conducts

WORKING EFFECTIVELY WITH OTHERS(SKILLED)

•       Actively listens to new and different perspectives and experiences of those they work with

•       Proactively supports team members and trusts their capabilities

•       Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups

•       Clarifies their role and responsibilities within the team to maximize impact

QUALIFICATIONS AND EXPERIENCE

Essential

  • BSc nursing, public health degree or any equivalent in the field of Health Science.
  • Knowledge and understand in primary health care implementation and HMIS
  • Ability to successfully work in a multi-cultural and diverse team.
  • Ability to understand the cultural and political environment and to work well with local representatives and programme staff in a consultative and participatory approach.
  • Excellent communication skills, with good spoken and written English and Somali language
  • Understanding rights based approaches and participatory concepts and practical experience in similar context. 
  • Sensitive to issues affecting children and committed to Save the Children’s Child Safeguarding policy.
  • Flexibility and relationship building skills.
  • Experience of living and traveling in remote and insecure place

 Desirable

  • Skills in HMIS and data management and DHIS2 is an added value.
  • Hands on skills in databases design and data integration.
  • Ability to work and deliver under intense pressure.
  • Health interventions in the region
  • Experience with international NGOs.
CHILD SAFEGUARING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact. 

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

CODE OF CONDUCT

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to

Declaration of commitment:

I ……………………………………………………………………………………………………………. understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ……………….                                                              Date: ………………

•        

Date of issue:                           Author: Ag. Health Programme Manager – SS

 Qualifications and Experience

  • BSc nursing, public health degree or any equivalent in the field of Health Science.
  • Knowledge and understand in primary health care implementation and HMIS
  • Ability to successfully work in a multi-cultural and diverse team.
  • Ability to understand the cultural and political environment and to work well with local representatives and programme staff in a consultative and participatory approach.
  • Excellent communication skills, with good spoken and written English and Somali language
  • Understanding rights based approaches and participatory concepts and practical experience in similar context. 
  • Sensitive to issues affecting children and committed to Save the Children’s Child Safeguarding policy.
  • Flexibility and relationship building skills.
  • Experience of living and traveling in remote and insecure place

Please apply in English saving your CV and covering letter as a single document. To see a full a job description, please visit our website at www.savethechildren.net/job

https://stcuk.taleo.net/careersection/in/jobdetail.ftl?job=200000VC&tz=GMT%2B03%3A00&tzname=Africa%2FNairobi

Application will be closed on 13thFebruary 2020

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

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