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Invitation to Bid for Consultancy Baseline Evaluation for GPE Regular Accelerated Funding program in Gedo, Lower Juba and Middle Shabelle regions of Somalia

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Baseline Evaluation for GPE Regular Accelerated Funding program in Gedo, Lower Juba and Middle Shabelle regions of Somalia

1 Title of Consultancy Baseline Evaluation for GPE Regular Accelerated Funding program in Gedo, Lower Juba and Middle Shabelle regions of Somalia
2 SCI Contracting Office Save the Children


3 Period of Consultancy December2020
4 Consultant type required Individual or Firm.
5 Responsibility for Logistics arrangements and Costs The consultant will cover for the Logistics arrangements and costs; including food, accommodation and local transport and all cost associated with SMART survey data collection work.
6 Taxation Provisions Consultant shall be responsible for all Taxes arising from the consultancy in line with the local Tax regulations applicable at the SCI contracting office named above
7 Travel requirements The consultant will cover the travel costs (tickets) and arrange local travel to field sites.
8 Security requirements Consultant will comply with standard Save the Children Security procedures, including the completion of SCI online security training prior to travel to Somalia
9 Qualification and Experience The following are minimum requirements for Consultant/Firm to be considered for carrying out the assignment.

•       Should have a minimum of Bachelor Degree in social science or equivalent experience and training in education, and/or related fields.

•       At least 5 years’ experience in conducting similar work. SC-Somalia is interested to verify related assignments conducted in the past 2 years.

•       The technical of consultant should have full access to the areas to be assessed.

•       Fluency in English (written, speaking).

•       The consultant team should have enough report writing and data analysis skills.

•       Consultant should be Somali native and familiar with the current context

•       Fluent in Somali language (written and speaking).

•       Considerable track record and proven experience in quantitative and qualitative methods.

10 Evaluation Criteria The consultant must meet the above required qualifications and experience.
11 Application Procedure Interested consultants should submit their applications via email to CSS.LOGISTICS@savethechildren.org

The applications should be submitted in PDF format as one document comprising Technical and Financial sections as detailed below.

A Technical proposal including but not limited to;

a)     Consultants understanding of the assignment and context

b)    Approach to the assignment

c)     Workplan

d)    Key staff biodata

B Financial proposal providing a breakdown of all charges related to the assignment

• Company profile or CV including a minimum of 3 references

• A sample of previously conducted baseline surveys

Applicants should also indicate the date they are available to start working on the consultancy

All applications MUST be submitted on or before the closing date below to be considered for the assignment.

Only shortlisted Candidates will be contacted.

12 Closing date for Applications Interested consultants shall submit their applications through the email address provided above on 7th December 2020

Shortlisted candidates will be requested for an interview.

13 Baseline Evaluation data collection consultancy for GPE Regular Accelerated Funding program in Gedo, Lower Juba and Middle Shabelle regions of Somalia


Save the Children has worked in Somalia since 1951 when we set up a vocational school for orphaned boys in Somalia. From the early 1970s we have provided emergency assistance when the needs demand. Each year, over a million people benefit from our longer-term development work in Health, Nutrition, Water, Sanitation & Hygiene (WASH), Education, Food Security and Livelihoods (FSL), Child Protection and Child Rights Governance.

We believe that the provision of basic social services in education, health and protection and the strengthening of government capacity to deliver these, along with a concerted effort to work with communities and children to promote their rights, are all central to what we call resilience.

SCI (Save the children International) in support of generation of quality information for humanitarian actors is planning to conduct SMART Surveys in Dinsoor district. The SMART survey are conducted with the aim of filling nutrition information gaps at district level.

With the current humanitarian situation in Somalia, the ever changing humanitarian context needs constant updates and specifically to ascertain key indicators that can aid in ensuring appropriate response.


·      The Annual Status of Education Report (ASER)

is individual survey extending to the assess capacity of reading and arithmetic of grade 3 learners aged between6-17 years. ASER contains two different tools one for literacy and one for arithmetic each one has 5 levels.

·      Quality Learning Environment assessment: QLE is a globally agreed framework to measure the performance of Save the Children implemented education programs. Reporting on Quality Learning Environment (QLE) indicator is a mandatory reporting requirement for all Save the Children country offices with education programs. Used effectively, the QLE indicator gives a common measure of what a quality-learning environment should look like across different contexts. Standard QLE materials include monitoring tools for basic education and for Early Childhood Care and Development programs.

The QLE tool has 4 guiding principles and 28 indicators to be assessed in order to determine the   learning environment meet the minimum standard.

Guiding Principle 1 – Meet the emotional and psychological needs of learners;

Guiding Principle 2 – Are protective of children’s physical wellbeing;

Guiding Principle 3 – Encourage and support active engagement for learners, child centered teaching, and improved learning outcomes of all learners; and

Guiding Principle 4 – Actively involve parents and local communities planning, decision-making and action to improve education.

·      Child Functionality.

The survey also will collect information regards child functionality in terms of his/her ability to head, see, physical, concentration.  

Sample size:

·      ASER: The coverage scope of ASER is 20 clusters (schools) supported GPE AF from three regions Gedo, Jubaland and middle Shabelle. 20 learners in grade 3 should be selected per school. which means the total of ASER sample size is 400 learners.

·      Child functionality questions will be incorporated to the ASER survey as a general information and this will be asked to the all selected learners in each school.

·      QLE:   sampled schools are 9 from the 3 regions mentioned above.

Location: The survey will be conducted at 8 districts such as (Badhaadhe, Jowhar, Warsheikh, Balcad, Cadale, Kismayo, Elwak, Garbaharey). Below table show number of schools per district.

ASER assessment
State District Number of schools
Jubaland Badhaadhe 5
Kismayo 1
Elwak 3
Garbaharey 1
Hirshabelle Jowhar 4
Warsheikh 2
Balcad 2
Cadale 2


Quality learning environment assessment
State District Number of schools
Jubaland Badhaadhe 4
Hirshabelle Jowhar 2
Warsheikh 1
Balcad 1
Cadale 1

General Objectives:

The overall objective of this exercise will be to set a program plans and to identify the existing gaps in the learning spaces and reading capacity for the learners and in general program learning outcome to track the overall performance of the indicators assessed, based on the findings of the baseline, the program’s performance targets will be set/revised. The baseline will also generate information about the implementation context information that will be used in project’s implementation strategies.

Specific objectives: –

·      Collecting data on levels of core reading skills, namely: – letter knowledge, phonemic awareness, reading fluency, vocabulary and reading comprehension of grade 2 completers enrolled in grade 3 using ASER tools.

·      Establish factors impacting reading and learning of children.

·      Assess quality learning environments for the targeted schools.

·      Assess school enrolments, facilities, and children with disability in targeted schools.

consultant role and expecting deliverables

·      Producing an Inception report.

·      Data collecting data from Jubaland and Hirshabelle states.

·      The consultant also will be responsible to analyse the data they will collect from Jubaland and Hirshabelle combined to data collected by SCI staff, enumerators and MOEs/MOECHE from Benadir, Galmudug and Southwest.

·      Produce draft of baseline and submit to SCI relevant team to add needed comments and inputs.

·      Address comments and submit finalized baseline report identifying existing gaps and recommendations.

·      PowerPoint presentation, summarizing the key findings from the baseline assessment submit together with the final report.

·      Capturing photos with GPS coordinates for evidence from each assessed school.


The consultant will be expected to maintain daily contact with the SCI team assigned to manage the Surveys. On daily basis data collected will be analyzed by the consultant and feedback given to the teams. The consultant will be expected to share the daily feedback details to the SCI survey Lead teams.

Time Frame

The consultancy will last approximately 20 days including recruitment and travel.

Terms and Conditions

Consultancy fee: The consultant will come up with his/her own rate which will be subject to negotiation within the bounds of donor requirements and set standards of SC in Somalia the consultant is expected to estimate all relevant costs for the exercise, including costs for data collectors, vehicle rent, venue, stationary, standardization test and accommodation while undertaking activities related to this assignment.

Save the children will provide data collection tools, ToT training on data collection tools, list of schools to be assessed, remote supervision for data quality and also will support the consultant during data analysis and report writing. Also will link the consultant to key stakeholders.

Code of conduct 

Save the Children’s work is based on deeply held values and principles of child safeguarding, and it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff and other people working for and with Save the Children. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to and the consultant is bound to sign and abide to the Save the Children’s Code of Conduct.

A contract will be signed by the consultant before commencement of the action. The contract will detail terms and conditions of service, aspects on inputs and deliverables. The Consultant will be expected to treat as private and confidential any information disclosed to her/him or with which she/he may come into contact during her/his service. The Consultant will not therefore disclose the same or any particulars thereof to any third party or publish it in any paper without the prior written consent of Save the Children. Any sensitive information (particularly concerning individual children) should be treated as confidential.

An agreement with a consultant will be rendered void if Save the Children discovers any corrupt activities have taken place either during the sourcing, preparation and implementation of the consultancy agreement.

Expertise required

The following attributes are requirements for the selection of the evaluation consultant:

·      Be a holder of university degree or equivalent, with a specific competency in humanitarian emergencies.

·      Have a significant experience in conducting baseline surveys (Design and methodology, staff recruitment, training, supervision and data analysis) In humanitarian context.

·      Familiarity with data analysis applications such as (Excel, STATA, SPSS, RStudio) .

·      Be fluent in English, have adult learning skills, Presentation skills and high organizational skills. Prove of ability to contextualize the training will be an added advantage.

·      Can independently travel to all the locations.

·      Familiarity with Somalia context.

·      Excellent report writing skills

Application Procedure & Requirements

Candidates interested in the position are expected to provide the following documentation:

  • Technical proposal with a detailed response to the TOR, with specific focus on the scope of work, methodology to be used and key selection criteria.
  • Initial work plan based on the methodology outlined, and indication of availability
  • Financial proposal detailing the daily rate expected including accommodation, transportation, stationary, research assistances, enumerators, and all other data collection cost related to this assignment.
  • Company profile or CV including a minimum of 3 references
  • Copy of previously contracts for the conducted baseline surveys.
  • Detailed budget breakdown based on expected daily rates.

Interested applicants should send the specified documents to the following email CSS.LOGISTICS@savethechildren.org with the subject line of the email body, “Baseline Evaluation for GPE Regular Accelerated Funding program in Gedo, Lower Juba and Middle Shabelle regions of Somalia as subject of your email. Applications will close on 7th December2020

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