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LOGISTICS OFFICER – Kismayo, Somalia

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  • Full-Time

Job Description

Posting Title: LOGISTICS OFFICER, FS6
Job Code Title: LOGISTICS OFFICER
Department/Office: United Nations Support Office in Somalia
Duty Station: KISMAYO
Posting Period: 01 April 2021 – 14 April 2021
Job Opening Number: 21-Logistics and Supply Chain-UNSOS-150716-F-Kismayo (M)
Staffing Exercise N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting

This position is located in United Nations Support Office in Somalia (UNSOS), in the Operations and Resources Management Pillar (ORM); Mission Support Centre (MSC). The Logistics Officer, will be based in Kismayo and reports to the Chief of the Mission Support Center (MSC).

Responsibilities

Within delegated authority, the Logistics Officer, will be responsible for the following duties:

Logistics:
• Prepares drafts of mission specific Standard Operating Procedures and submits to his/her supervisor for review.
• Manages logistics operations including management of logistics assets, material, contracts and personnel. Ensures timely, accountable and cost-effective delivery of cargo and personnel.
• Coordinates and provides logistics support to ongoing operations in a field mission.
• Ensures that logistics requirements take account of gender-specific needs.
• Participates in technical survey for missions and verification missions to troop contributing countries.
• Identifies requirements and shortfalls within his/her unit and submits to supervisor for logistics plans; and manages special logistics operations.
• Keeps required records of logistic activities and level of essential supplies.
• Leads the collection, analysis and dissemination of up-to-date information on the capabilities and status of Mission logistics support assets and the status of major projects and activities.
• Drafts Briefing Notes, Talking Points, Note-to-File, Fact Sheets and other relevant reports, vital to provide Mission Support Management with the updated information necessary for informed decision making.
• Conduct logistics briefing and presentations on as required basis.

Administration:
• Coordinates logistics activities with procurement, finance, human resources, and other sections. Follows up on legal and financial aspects of the logistic support.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Coordinates logistics operations with other UN agencies, and other organizations.
• Ensure that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards.
• Guides and supervises new/junior staff.
• Performs other related duties as required.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult, problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently

• Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with
clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent.

Work Experience

A minimum of ten (10) years of progressively responsible experience in land or air transport, logistics operations in military, commercial or international organizations, or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess first level university degree.
Relevant field experience in international or UN peacekeeping operations is required.
Experience in planning and coordinating logistics support to various military and police operations in highly volatile environment is desirable.
Knowledge of the Organization’s rules and regulations as they apply to integrated mission support and information management services in peacekeeping operations, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in written English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

 

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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