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M&E Assistant(CRFM intern) – Kismayo, Jubaland, Somalia

  • Anywhere
  • Full-Time

Job Description

 Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position:                              M&E Assistant(CRFM intern) Jubaland.

Reports to:                         M&E Team Leader –Jubaland

Supervision of:                  No supervision role

Duty station:                      Kismayo

Travel:                                  Travel when required

Duration and type of contract: 6 months              

All NRC employees are expected to work in accordance with the organization’s core values:dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

  1. Role and responsibilities

The M&E intern will be responsible for receiving complaints, coordinating the process of resolving the complaint, giving response to the complainant, and compiling reports on the CRFM.

He/She will create periodic summary reports (minimum monthly) on these records from the database and share the report with M&E Team leader as well as ensuring that complaints are followed up and acted upon in a timely manner and the CRFM database updated on a regular basis.  

Generic responsibilities

  • Promote the rights of IDPs/returnees in line with the advocacy strategy.
  • Work as focal person and receive beneficiaries compliant/feedback reports through hotlines and store the information into prescribed excel database
  • Update regularly compliant/feedback tracking excel database and provide further analysis.

Specific responsibilities

  • Receive and record information (Complaints, Feedback or Suggestions)
  • In coordination with the M&E staff and the area manager, escalate complaints to the relevant person (head of department) and together formulate a response plan.
  • Give feedback to the complainants on the progress of addressing their complaints.
  • Ensure that all complaints are followed through to conclusion and the process documented.
  • Address beneficiary Complaints promptly in consultation with M&E Team leader in order of urgency be aware of any target timelines for resolving complaints.
  • Identify sources of data collection methods and resources needed and related beneficiary complaints.
  • Highlight any trends or other issues that should be raised to senior management based on the information received through the CFRM.
  • Provide appropriate and facilitative administrative follow-up actions to ensure effective application of Complaint Response Feedback and Mechanism and reporting tools.
  • Assist in the establishment and management of a CRFM database and monitoring system for Jubaland area NRC programs.
  • Produce bi weekly reports on the CRFM and its progress.
  • Carry out field visits and identify challenges and inconsistencies relevant to monitoring exercises.
  • Assist in documenting case studies and success stories (written & audio) for specific project component and the overall program.
  • Carry out any other relevant tasks to the position as requested by the line supervisor.

Critical interfaces

  • Relevant government Agencies
  • Partner Agencies,
  • Technical Specialist
  • Project Managers
  • Project Coordinators
  • Project Officers
  • Project Assistants
  • Logistics Officers
  • M&E staff at various levels
  • Finance staff
  1. Competencies
  2. Professional competencies

Generic professional competencies for this position:

  • Extensive experience working in relief operations in challenging environments;
  • Excellent interpersonal and networking skills and the ability to liaise authoritatively with figures from the humanitarian community, local government and army, and other relevant actors, when required;
  • Willingness to work in demanding, stressful situations under difficult living conditions with respect for basic security rules;
  • Fluency in both spoken and written English is required as well as excellent Somali language (Both Maay and maxatiri dialect).

Context related skills, knowledge and experience:

The following knowledge and skills may be acquired through a combination of formal schooling, self-education, and prior experience and on the job training;

  • Diploma or degree in Community Services and other relevant courses.
  • Proficiency in Microsoft Office suite is required
  • Prospective candidates must have strong analytical skills as well as report writing skills
  • The position requires a person who is self-starter, who can accomplish the tasks with little or no supervision. He/she must be diligent in paperwork, have integrity and be able to cooperate with field staff, warehousemen as well as truck drivers.
  1. Behavioral competencies
  • Managing resources and achieving results Communicating with impact and respect
  • Handling insecure environments
  • Working with people
  • Coping with change
  • Analyzing
  • Planning and delivering results

3.Performance Management

The employee will be accountable for the responsibilities andthe competencies, in accordance with the NRCPerformance Management Manual.The following documents will be used for performance reviews:

  • The Job Description
  • The individual Work- and Professional Development Plan
  • The Mid-term/End- Period Performance Review Template
  • The Competency Framework

Job Description

P.S: Please ensure that you fill in all details before submitting your application on. Empty and incomplete applications will not be considered.

Rights Respected, People Protected

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.

We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights.

NORCAP is a global provider of expertise that contributes to solving challenges in the humanitarian, development and peacebuilding sectors. Our ultimate goal is to strengthen the resilience, and protect the lives, rights and livelihoods of vulnerable people and communities

NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

NRC in Somalia

NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

NRC Somalia is part of NRC’s East Africa and Yemen regional operation which comprises of large-scale multi-country humanitarian and early recovery interventions spread across nine countries (Kenya, Somalia, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania).  NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination. 

  1. Role and responsibilities

The M&E intern will be responsible for receiving complaints, coordinating the process of resolving the complaint, giving response to the complainant, and compiling reports on the CRFM.

He/She will create periodic summary reports (minimum monthly) on these records from the database and share the report with M&E Team leader as well as ensuring that complaints are followed up and acted upon in a timely manner and the CRFM database updated on a regular basis.  

 Generic responsibilities

  • Promote the rights of IDPs/returnees in line with the advocacy strategy.
  • Work as focal person and receive beneficiaries compliant/feedback reports through hotlines and store the information into prescribed excel database
  • Update regularly compliant/feedback tracking excel database and provide further analysis.

Specific responsibilities

  • Receive and record information (Complaints, Feedback or Suggestions)
  • In coordination with the M&E staff and the area manager, escalate complaints to the relevant person (head of department) and together formulate a response plan.
  • Give feedback to the complainants on the progress of addressing their complaints.
  • Ensure that all complaints are followed through to conclusion and the process documented.
  • Address beneficiary Complaints promptly in consultation with M&E Team leader in order of urgency be aware of any target timelines for resolving complaints.
  • Identify sources of data collection methods and resources needed and related beneficiary complaints.
  • Highlight any trends or other issues that should be raised to senior management based on the information received through the CFRM.
  • Provide appropriate and facilitative administrative follow-up actions to ensure effective application of Complaint Response Feedback and Mechanism and reporting tools.
  • Assist in the establishment and management of a CRFM database and monitoring system for Jubaland area NRC programs.
  • Produce bi weekly reports on the CRFM and its progress.
  • Carry out field visits and identify challenges and inconsistencies relevant to monitoring exercises.
  • Assist in documenting case studies and success stories (written & audio) for specific project component and the overall program.
  • Carry out any other relevant tasks to the position as requested by the line supervisor.

Critical interfaces

  • Relevant government Agencies
  • Partner Agencies,
  • Technical Specialist
  • Project Managers
  • Project Coordinators
  • Project Officers
  • Project Assistants
  • Logistics Officers
  • M&E staff at various levels
  • Finance staff
  1. Competencies
  2. Professional competencies

Generic professional competencies for this position:

  • Extensive experience working in relief operations in challenging environments;
  • Excellent interpersonal and networking skills and the ability to liaise authoritatively with figures from the humanitarian community,  local government and army, and other relevant actors, when required;
  • Willingness to work in demanding, stressful situations under difficult living conditions with respect for basic security rules;
  • Fluency in both spoken and written English is required as well as excellent Somali language (Both Maay and maxatiri dialect).

Context related skills, knowledge and experience:

The following knowledge and skills may be acquired through a combination of formal schooling, self-education, and prior experience and on the job training;

  • Diploma or degree in Community Services and other relevant courses.
  • Proficiency in Microsoft Office suite is required
  • Prospective candidates must have strong analytical skills as well as report writing skills
  • The position requires a person who is self-starter, who can accomplish the tasks with little or no supervision. He/she must be diligent in paperwork, have integrity and be able to cooperate with field staff, warehousemen as well as truck drivers.
  1. Behavioral competencies
  • Managing resources and achieving results Communicating with impact and respect
  • Handling insecure environments
  • Working with people
  • Coping with change
  • Analyzing
  • Planning and delivering results

3.Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

  • The Job Description
  • The individual Work- and Professional Development Plan
  • The Mid-term/End- Period Performance Review Template
  • The Competency Framework

Contract period: 6 months

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Kismayo.

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable​.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline

Email and paper applications will not be considered.

Qualified female candidates are particularly encouraged to apply.

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment. 

https://stcuk.taleo.net/careersection/ex/jobsearch.ftl

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——- NAGUSOO BIIR —  SOMALI JOBS————-

Telegram: https://t.me/somalijobsinc

Linkedin: https://www.linkedin.com/company/somali-jobs/

Facebook: https://www.facebook.com/somalijobs

Facebook Group: https://www.facebook.com/groups/somalijobs

Twitter: https://twitter.com/somalijobs

Instagram: https://www.instagram.com/somali.jobs/

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