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Office Administrator – Hargeisa, Somaliland

  • Anywhere
  • Full-Time

Job Description

TERMS OF REFERENCE OFFICE ADMINSTRATOR

Company Overview:

Pharo Ventures is the commercial, for-profit arm of The Pharo Foundation and has been set up to harness the power of a vibrant private sector by investing in Ventures across a variety of sectors within the Eastern Africa region. The objective is to build and grow, commercially and environmentally sustainable businesses, with a focus on maximising creation of economic value and jobs, for local communities.

Pharo ventures – Somaliland is a privately owned international holding company registered under Somaliland Investment Law NO: 29/2004, with subsidiaries in Fisheries, Agriculture, Construction and Primary Processing.

We have a Vision of an economically vibrant and inclusive Africa. Matching that Vision is our ambition to create a portfolio of sustainable business ventures that by the end of 2025, will deliver more than five thousand direct jobs across the Eastern Africa region. Headquartered in London, the organisation has an operational HQ in Nairobi and offices in Ethiopia (Addis Ababa and Assosa) and Somaliland (Hargeisa).

Job Title: Office Administrator

Reports to: Operations Officer

Job Location: Hargeisa, Somaliland

Contract: Permanent

Functional Relationships: 

Pharo Ventures Somaliland Team

Investment Analyst, Nairobi.

External Relationships: 

Pharo Foundation team in Somaliland

Government Authorities.

Customers, suppliers and service providers.

Summary of the position:

This is an exciting opportunity to play a meaningful role in the growth of Pharo Ventures and the pursuit of its goals.

We are looking for an enthusiastic and friendly Office Administrator to handle all company administrative procedures. You’ll need to wear many different hats; the planner, the problem-solver, being a few of these, you should have the skills to communicate with various people, handle financial tasks, and ensure all other admin tasks run smoothly.

If you’re up to the task, and you’re also committed to high-quality delivery of results, we’d like to meet you.

Key duties and responsibilities:

Lead all administrative tasks for the company and ensure the -office is running smoothly and supervise drivers, cleaners, cooks etc. and keep the office stationary replenished.

Prepares and edits correspondence, reports, presentations, speeches, minutes and confidential correspondence

Gathers data and prepares reports for more detailed analysis by senior executives

Coordinates and undertakes purchasing of office supplies, and acts as incurring and certifying officer for purchases

Arrange both external and internal events

Maintains administration systems, including diaries, records, mail, filing and archiving of records of the business entity.

Inform company’s mission and available products/services and maintains good relationship with clients.

Provide quality customer service by managing email, phone and in person enquiries and booking appointments.

Follow up on business communications, billing, and ordering

Use automated systems and spreadsheets to track expenses and company spending

Prepare all service level agreements and ensure services are delivered as per the agreement expectations.

Keep track all service level agreements and alert due payments to the Finance Team.

Collect field mission plans and arrange the transport according to the needs.

Oversee and regularly update office inventory and fixed asset register

When required deputize and perform all the duties and responsibilities of a cash/finance officer

Undertakes other duties, as required.

Required qualities and skills

Minimum 2 years’ working experience in a similar capacity

Degree in Business Administration, commerce with emphasis on accounting and finance

Solid knowledge of office procedures

Proficiency with MS Office Suite and general computer skills

Proactive and able to manage workload with minimum supervision.

Positive, enthusiastic and willingness to learn

Possess a ‘can-do’ attitude

Methodical with an attention to detail

Excellent English speaking and writing skills

Should have a driving license or should be able to get immediately after appointment.

Salary and Benefits

The salary and benefits package is competitive and will be commensurate with qualifications and experience.

Insurance coverage as per Pharo Ventures Somaliland.

Application Procedure

The application deadline is March 5th, 2021.

This position is open to both female and male nationals from Somaliland.

Review of applications will begin as soon as they are received, and only complete applications will be considered. In the event that an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible time. Due to the high volume of applications, we regret that we will only be able to contact short-listed candidates.

How to Apply:

Interested candidates, who meet the above requirements, should submit their application through email to applications.SL@pharoventures.com with subject line “Application for Office Administrator” by March 5th, 2021.

Requirement:

A detailed CV and Cover letter to explain the experience you have gained that makes you believe that you are the most qualified candidate for the role

A list of minimum three references with current email address and phone number.

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