Operations Officer (Shelter and Non-Food Items (NFIs))
- Job category: Operation Affairs
- Post date:21 Nov 2019
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Position Title : Operations Officer (Shelter and Non-Food Items (NFIs))
Duty Station : Mogadishu, Somalia
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 28 November 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti;
El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See;
Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic
(the); Latvia; Libya; Marshall Islands; Micronesia (Federated States
of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts
and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao
Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas;
Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the overall supervision of the Senior Programme Coordinator (PRD) and the direct
supervision of the Programme Manager Shelter/NFI (Non-Food Items) , the successful
candidate will be responsible for coordinating the implementation of Cash-Based Interventions.
S/he will also be responsible for the administrative management of the Shelter and NFI Pipeline
in Somalia, in coordination with IOM field teams and other Shelter-NFI partners/stakeholders.
Core Functions / Responsibilities:
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1. Coordinate and carry out Shelter and NFI needs assessments, in coordination with relevant
stakeholders on the ground, and draft assessment reports, including analysis and
2. Coordinate IOM Shelter and NFI response in the field, including targeting, registration,
verification, distribution, and follow up, in coordination with relevant stakeholders.
3. Draft distribution and PDM reports, including analysis, recommendations and carry out
post-distribution monitoring (PDM) exercises.
4. Implement innovative cash-based interventions as a mechanism to deliver Shelter and NFI in
Somalia. Work with identified cash-based programming models to ensure efficiency and
effectiveness of the interventions.
5. Undertake regular field/site visits to areas of operation to provide information and support with
respect to Cash-Based Interventions and the administrative management of the Shelter and
6. Provide inputs to the Shelter and NFI Cluster Coordinator on sectorial matters such as
technical designs, programme, strategy, modalities and planning.
7. Support Shelter and NFI funding processes, including contributing to the development and
reviewing of proposals as required.
8. Act as a focal point of the Shelter and NFI contingency stock administratively managed by
IOM and programmatically coordinated by the Shelter and NFI Cluster.
9. Monitor the stock levels of Shelter and NFI pipeline and provide recommendations to the
Shelter/NFI Coordinator about replenishments, items about to expire, and items with high and
10. Coordinate the release of items to the requesting agencies from IOM warehouses after
receiving endorsement by the cluster coordination teams from Shelter/NFI.
11. Maintain a distribution register of agencies who are recipients of the pipeline items; ensuring
that dates of collection, number and type of items, locations where the items will be utilized, and
targeted beneficiary numbers are properly accounted.
12. Liaise with Logistics Colleagues to coordinate and assist the warehousing of the pipeline
13. Support pipeline partners in various locations to help them fulfil supporting documentation
related to the allocation of pipeline supplies in line with cluster standards.
14. Participate in the planning, design and implementation of appropriate and innovative
warehousing systems and databases to maximize the efficiency of the storage of pipeline items.
15. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Management, Supply Chain Management, Business Administration,
Engineering, International Economics, Development or a related field from an accredited
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academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Experience in humanitarian response, operations or a related field;
• Previous experience in emergency, project implementation and management, including project
monitoring and reporting is an advantage;
• Experience in working in logistics operations in large warehouses and complex supply chains.
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Somali,
French and/or Spanish is an advantage.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
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Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 28 November 2019 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 15.11.2019 to 28.11.2019
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
Requisition: SVN 2019/316 (P) – Shelter and NFI Operations Officer (P2) – Mogadishu, Somalia
Posting: Posting NC56238641 (56238641) Released
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